Notary Journal for Public Records

I. Introduction

This Notary Record Template is designed to provide a comprehensive legal record of the identities of individuals whose signatures were notarized by [Your Name], a duly commissioned Notary Public for [State].

II. Notarial Act Details

1. Date of Notarization: [Date]

2. Time of Notarization: [Time]

3. Type of Notarial Act: [Type of Act]

4. Document Details:

   • Title of Document: [Document Title]

   • Document Date: [Document Date]

   • Description: [Brief Description of Document]

III. Identification Presented

1. Type of Identification: [Type of ID ]

2. ID Number: [ID Number]

3. Issuing Authority: [Issuing Authority]

4. Expiration Date: [Expiration Date]

5. Additional Notes:

Condition of ID: Describe any damage or alterations to the presented identification.

Verification Process: Detail steps taken to verify authenticity, including contacting issuing authorities if necessary.

Inconsistencies: Note any discrepancies between ID information and other documents.

Communication: Record any relevant conversations with the signer regarding their ID.

Witness Verification: If applicable, document the verification process for witness identification.

Comments: Include any other pertinent observations or details.

IV. Parties Involved

1. Name of Signer: [Signer's Name]

2. Name of Witness (if applicable): [Witness Name]

3. Signature of Witness (if applicable): [Witness Signature]

V. Notary Public Details

1. Name of Notary Public: [Your Name]

2. Commission Number: [Commission Number]

3. Commission Expiration Date: [Expiration Date]

4. Notary Seal/Image: [Notary Seal or Image]

VI. Fees Charged

1. Notarial Fee: [Amount]

2. Travel Fee (if applicable): [Amount]

3. Total Fee: [Total Amount]

VII. Additional Notes

• Any discrepancies or unusual circumstances encountered during the notarization process should be documented in this section.

• If any party involved requested special accommodations or had specific instructions, those details should be noted here.

• Notable observations about the behavior or demeanor of the signer or witnesses, if relevant to the notarization, can be recorded.

• Any challenges or issues faced during the verification of identification or execution of the notarial act should be documented for reference.

• Any additional services provided or agreements made during the notarization process can be described here.

• Any other pertinent information that may assist in providing a complete record of the notarization should be included in this section.

VIII. Certification

I, [Your Name], the undersigned Notary Public, do hereby certify that the information contained in this Notary Record Template is true and accurate to the best of my knowledge and belief.

[RECIPIENT NAME]

[DATE SIGNED]

Notary Public Name: [YOUR NAME]

[DATE SIGNED]

Notary Seal (if applicable): [SEAL]

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