| Maintenance Task | Frequency | Description |
|---|
| Monthly Tasks: | | |
| Inspect Filters | Monthly | Check and replace air filters as needed to maintain optimal indoor air quality and system efficiency. |
| Check Thermostat Operation | Monthly | Test thermostats for accuracy and ensure they are properly programmed for comfort and energy efficiency. |
| Inspect Air Vents and Registers | Monthly | Ensure all vents and registers are unobstructed to allow for proper airflow throughout the facility. |
| Inspect Ductwork | Monthly | Visually inspect ductwork for any signs of leaks, damage, or debris accumulation. |
| Check Fan Motors and Belts | Monthly | Inspect fan motors and belts for wear and tear, lubricate as needed, and tighten any loose components. |
| Inspect Condensate Drain Lines | Monthly | Check condensate drain lines for clogs or blockages and clear them if necessary to prevent water damage and mold growth. |
| Inspect Electrical Connections | Monthly | Inspect electrical connections for signs of corrosion, overheating, or loose connections and tighten or replace as needed. |
| Check Refrigerant Levels | Monthly | Monitor refrigerant levels and ensure they are within manufacturer specifications to maintain system efficiency. |
| Inspect Exterior HVAC Components | Monthly | Inspect exterior HVAC units for damage, debris buildup, and proper airflow clearance. |
| Quarterly Tasks: | | |
| Clean Evaporator and Condenser Coils | Quarterly | Clean evaporator and condenser coils to remove dirt, debris, and buildup that can impede system efficiency. |
| Inspect and Lubricate Bearings | Quarterly | Inspect and lubricate bearings in fan motors and other moving parts to reduce friction and wear. |
| Inspect Dampers and Valves | Quarterly | Check dampers and valves for proper operation and adjust as needed for optimal airflow control. |
| Inspect Insulation | Quarterly | Inspect insulation on ductwork and around HVAC components for damage or deterioration and repair or replace as needed. |
| Test Carbon Monoxide Detectors | Quarterly | Test carbon monoxide detectors in the facility to ensure they are functioning properly and provide a safe environment for residents and staff. |
| Annual Tasks: | | |
| Schedule Professional Inspection and Maintenance | Annually | Arrange for a licensed HVAC technician to perform a comprehensive inspection and maintenance service, including system tune-up and cleaning. |
| Inspect and Clean Air Handling Units | Annually | Inspect and clean air handling units, including blower wheels, motors, and housing, to ensure efficient operation. |
| Inspect Heat Exchanger | Annually | Inspect heat exchanger for cracks or damage that could lead to carbon monoxide leaks, and address any issues promptly. |
| Test and Calibrate Controls | Annually | Test and calibrate HVAC system controls, including thermostats and sensors, to ensure accurate operation and temperature control. |
| Review and Update Maintenance Records | Annually | Document all maintenance activities, repairs, and inspections in a detailed log for future reference and compliance purposes. |
