Monthly Tasks:

Inspect Filters

Monthly

Check and replace air filters as needed to maintain optimal indoor air quality and system efficiency.

Check Thermostat Operation

Monthly

Test thermostats for accuracy and ensure they are properly programmed for comfort and energy efficiency.

Inspect Air Vents and Registers

Monthly

Ensure all vents and registers are unobstructed to allow for proper airflow throughout the facility.

Inspect Ductwork

Monthly

Visually inspect ductwork for any signs of leaks, damage, or debris accumulation.

Check Fan Motors and Belts

Monthly

Inspect fan motors and belts for wear and tear, lubricate as needed, and tighten any loose components.

Inspect Condensate Drain Lines

Monthly

Check condensate drain lines for clogs or blockages and clear them if necessary to prevent water damage and mold growth.

Inspect Electrical Connections

Monthly

Inspect electrical connections for signs of corrosion, overheating, or loose connections and tighten or replace as needed.

Check Refrigerant Levels

Monthly

Monitor refrigerant levels and ensure they are within manufacturer specifications to maintain system efficiency.

Inspect Exterior HVAC Components

Monthly

Inspect exterior HVAC units for damage, debris buildup, and proper airflow clearance.

Quarterly Tasks:

Clean Evaporator and Condenser Coils

Quarterly

Clean evaporator and condenser coils to remove dirt, debris, and buildup that can impede system efficiency.

Inspect and Lubricate Bearings

Quarterly

Inspect and lubricate bearings in fan motors and other moving parts to reduce friction and wear.

Inspect Dampers and Valves

Quarterly

Check dampers and valves for proper operation and adjust as needed for optimal airflow control.

Inspect Insulation

Quarterly

Inspect insulation on ductwork and around HVAC components for damage or deterioration and repair or replace as needed.

Test Carbon Monoxide Detectors

Quarterly

Test carbon monoxide detectors in the facility to ensure they are functioning properly and provide a safe environment for residents and staff.

Annual Tasks:

Schedule Professional Inspection and Maintenance

Annually

Arrange for a licensed HVAC technician to perform a comprehensive inspection and maintenance service, including system tune-up and cleaning.

Inspect and Clean Air Handling Units

Annually

Inspect and clean air handling units, including blower wheels, motors, and housing, to ensure efficient operation.

Inspect Heat Exchanger

Annually

Inspect heat exchanger for cracks or damage that could lead to carbon monoxide leaks, and address any issues promptly.

Test and Calibrate Controls

Annually

Test and calibrate HVAC system controls, including thermostats and sensors, to ensure accurate operation and temperature control.

Review and Update Maintenance Records

Annually

Document all maintenance activities, repairs, and inspections in a detailed log for future reference and compliance purposes.