Free Project Meeting Timetable Template
Project Meeting Timetable
|
Project Title: |
New City Infrastructure Development |
|
Project Duration: |
January 2050 - December 2052 |
|
Company: |
[YOUR COMPANY NAME] |
|
Company Email: |
[YOUR COMPANY EMAIL] |
|
Company Website: |
[YOUR COMPANY WEBSITE] |
Project Teams:
-
Planning and Design Team
-
Construction Team
-
Legal and Compliance Team
-
Financial Oversight Team
-
Client Representatives
-
External Consultants
Meeting Schedule:
|
Meeting Type |
Frequency |
Participants |
Objectives |
Time |
Venue |
|---|---|---|---|---|---|
|
Kickoff Meeting |
One-time |
All teams |
To discuss the project scope, objectives, and timelines. |
Jan 10, 2050 |
Main Conference Room |
|
Weekly Coordination |
Weekly |
Team Leads, Project Manager |
To update on progress, discuss issues, and plan next steps |
Every Monday |
Online via Zoom |
|
Design Review |
Monthly |
Planning Team, External Consultants |
To review design plans and make necessary adjustments |
First Friday |
Design Office |
|
Compliance Check |
Bi-monthly |
Legal Team, Project Manager |
To ensure all operations are within legal frameworks |
Second Wednesday |
Legal Department |
|
Financial Review |
Monthly |
Financial Team, Project Manager |
To review budget, expenditures, and financial forecasts |
Last Tuesday |
Finance Meeting Room |
|
Client Update |
Quarterly |
Client Representatives, All Team Leads |
To update the client on progress and gather feedback |
End of Quarter |
Client's Office |
|
Construction Update |
Bi-weekly |
Construction Team, Safety Officers |
To discuss construction progress and safety measures |
Every Other Friday |
On-site Meeting Room |
|
Project Close-out |
One-time |
All teams |
To wrap up the project, discuss outcomes, and next steps |
Dec 20, 2052 |
Main Conference Room |
Notes:
-
Preparation: All participants are expected to prepare in advance for the meetings, bringing necessary reports or materials.
-
Reporting: Minutes of the meetings will be recorded by the Project Administrator and distributed within 24 hours post-meeting.
-
Rescheduling: If a meeting needs to be rescheduled, it must be done at least 48 hours in advance to ensure maximum attendance.
