Project Meeting Timetable

Project Meeting Timetable

Project Title:

New City Infrastructure Development

Project Duration:

January 2050 - December 2052

Company:

[YOUR COMPANY NAME]

Company Email:

[YOUR COMPANY EMAIL]

Company Website:

[YOUR COMPANY WEBSITE]

Project Teams:

  • Planning and Design Team

  • Construction Team

  • Legal and Compliance Team

  • Financial Oversight Team

  • Client Representatives

  • External Consultants

Meeting Schedule:

Meeting Type

Frequency

Participants

Objectives

Time

Venue

Kickoff Meeting

One-time

All teams

To discuss the project scope, objectives, and timelines.

Jan 10, 2050

Main Conference Room

Weekly Coordination

Weekly

Team Leads, Project Manager

To update on progress, discuss issues, and plan next steps

Every Monday

Online via Zoom

Design Review

Monthly

Planning Team, External Consultants

To review design plans and make necessary adjustments

First Friday

Design Office

Compliance Check

Bi-monthly

Legal Team, Project Manager

To ensure all operations are within legal frameworks

Second Wednesday

Legal Department

Financial Review

Monthly

Financial Team, Project Manager

To review budget, expenditures, and financial forecasts

Last Tuesday

Finance Meeting Room

Client Update

Quarterly

Client Representatives, All Team Leads

To update the client on progress and gather feedback

End of Quarter

Client's Office

Construction Update

Bi-weekly

Construction Team, Safety Officers

To discuss construction progress and safety measures

Every Other Friday

On-site Meeting Room

Project Close-out

One-time

All teams

To wrap up the project, discuss outcomes, and next steps

Dec 20, 2052

Main Conference Room

Notes:

  • Preparation: All participants are expected to prepare in advance for the meetings, bringing necessary reports or materials.

  • Reporting: Minutes of the meetings will be recorded by the Project Administrator and distributed within 24 hours post-meeting.

  • Rescheduling: If a meeting needs to be rescheduled, it must be done at least 48 hours in advance to ensure maximum attendance.

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