Notary Public Reference Manual
Notary Public Reference Manual
I. Preface
This document is a guide for Notaries Public of [Your Company Name]. It details the legal, practical, and ethical responsibilities tasked upon notaries by [Your Jurisdiction/Authority]. This manual is to be used by [YOUR NAME], and all other notaries in their daily duties, encapsulating the ethos, operating standards, and best practices of our institution.
II. Definition of Duties
A notary's main duties include the attestation and certification of documents and transactions. Specific duties are as follows:
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Attesting to the trueness of copies of documents.
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Certifying the occurrences of specific transactions.
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Ensuring the identity, legal authority, and capacity of signatories.
III. Operating Standards
Notaries in [Your Company Name] must adhere strictly to the following principles:
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Impartiality
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Integrity
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Confidentiality
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Expertise
IV. Procedures & Documentation
In providing notarial services, notaries must:
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Obtain and keep secure records of the identities of all parties to the instrument.
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Ensure all documents are completed and signed correctly.
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Keep secure full copies of all notarized documents.
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Maintain a comprehensive and accurate register of all notarial appointments.
V. Ethical Conduct
Notaries must avoid not only impropriety but also the appearance thereof, always conducting themselves with decorum, honesty, and fairness. Avoidance of conflicts of interest is critical in upholding the integrity and trustworthiness of the profession.
VI. Legal Obligations
Notaries must comply with all relevant laws and regulations. Breach of these may result in legal consequences and damage to the reputation of both the individual notary and [Your Company Name], its affiliates, and its partners.
Prepared by: [YOUR NAME]
Date: [DATE SIGNED]
