Offboarding Standard Operating Procedure

                                                                                                                                         

I. Introduction

The main aim of this present section is to provide a thorough and all-inclusive understanding of the various aspects involved in the offboarding process at [Your Company Name]. This includes an in-depth look at the procedure that is followed, an examination of the policies that are adhered to, and a detailed explanation of the protocols that are implemented during the offboarding process.

II. Purpose

The main goal of this Standard Operating Procedure is to provide a clear and detailed outline of the steps that need to be followed when starting the process of offboarding employees. This comprehensive guide includes the procedures to be followed when an employee decides to resign, chooses to retire, or is dismissed from their position.

III. Scope

This Standard Operating Procedure is relevant and applicable to every single employee currently working under the banner of [Your Company Name]. This unprecedented relevance and application extend across all departments within the company, acknowledging no departmental boundaries.

IV. Responsibilities

• [Your Department] is responsible for initiating the offboarding process upon receipt of resignation or termination notice.

• Human Resources ([Your Department]) is responsible for coordinating exit interviews and ensuring all necessary paperwork is completed.

• IT Department ([Your Department]) is responsible for collecting company devices and revoking access to company systems.
  

V. Offboarding Procedure

Step	Activity
Notification to HR	Upon receipt of resignation or termination notice, the employee's manager must notify the HR department immediately. HR will initiate the offboarding process and inform relevant departments.
Exit Interview	HR will schedule an exit interview with the departing employee to gather feedback and discuss final details.
Collection of Company Property	The departing employee must return all company property, including badges, keys, laptops, and mobile devices, to the IT department.
Access Revocation	The IT department will revoke access to all company systems and accounts upon confirmation of the employee's departure. Any access privileges specific to the employee's role will be terminated promptly

VI. Documentation

• HR will maintain a record of all offboarding activities, including resignation letters, exit interview forms, and property return checklists, in the employee's personnel file.
  

VII. Compliance

• This SOP complies with all relevant laws and regulations governing the offboarding process.
  

VIII. Review and Revision

• This SOP will be reviewed annually by [Your Name] to ensure its effectiveness and accuracy.

• Any necessary revisions will be made in consultation with relevant stakeholders.

IX. Approval

This SOP is hereby approved on the date specified below.

[Approver’s Name]

[Approver’s Role]

[Approval Date]

                                                                                                                                         

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