Free Church Annual Meeting Minutes Template

Church Annual Meeting Minutes

Church Name:

[YOUR COMPANY NAME]

Location:

[YOUR COMPANY ADDRESS]

Date:

March 10, 2051

Time:

2:00 PM - 5:00 PM

Attendance:

Present:

  • Anna Gill

  • Blake Kerr

  • Alison Gibson

  • Vanessa Lambert

  • Stephen Stewart

  • Dylan Bailey

  • Kevin Vaughan

  • Christopher Bower

Absent: None

I. Opening of the Meeting

  • Called to Order by: Anna Gill, Chairperson

  • Opening Prayer: Led by Vanessa Lambert

  • Verification of Quorum: Quorum was verified by Anna Gill, with all board members present.

II. Approval of Previous Minutes

  • Date of Previous Meeting: February 15, 2051

  • Minutes Reviewed and Approved: Motion by Stephen Stewart, seconded by Dylan Bailey. Minutes approved unanimously.

III. Financial Report

  • Presented by: Kevin Vaughan, Treasurer

  • Summary:

    Item

    Budget 2050 ($)

    Actual 2050 ($)

    Variance ($)

    Income

    120,000

    130,000

    +10,000

    Expenses

    100,000

    95,000

    -5,000

    Net Result

    20,000

    35,000

    +15,000

  • Discussion: The surplus will be allocated to the renovation of the children’s wing.

  • Approval: Motion to approve financial report by Alison Gibson, seconded by Christopher Bower. Approved unanimously.

IV. Committee Reports

  • Outreach Committee (Chair: Blake Kerr)

    • Summary of activities: Increased community engagement through monthly food drives and partnership with local schools.

  • Youth Ministry (Chair: Vanessa Lambert)

    • Plans for upcoming youth camp in July 2051, with an emphasis on leadership skills for teens.

V. Unfinished Business

  • Update on Children’s Wing Renovation:

    • Presented by: Dylan Bailey

    • Status: Delay due to permit issues, expected completion now October 2051.

    • Discussion: Concerns about further delays and budget adjustments.

    • Decision: Form a sub-committee to oversee the completion. Sub-committee members: Dylan Bailey, Alison Gibson, Stephen Stewart.

VI. New Business

  • Proposal for a Second Service:

    • Introduced by: Blake Kerr

    • Discussion: Addressing growing congregation size and service capacity issues.

    • Decision: Conduct a survey to assess community interest and report findings in the next meeting.

VII. Announcements

  • Next Meeting: Scheduled for July 9, 2051, at 3:00 PM.

  • Special Events: Easter community outreach on April 5, 2051.

VIII. Closing

  • Closing Remarks: Anna Gill thanked everyone for their dedication and contributions.

  • Adjournment: Meeting was adjourned at 5:00 PM by Anna Gill.

  • Closing Prayer: Led by Stephen Stewart.

Minutes Prepared by:

[YOUR NAME], SECRETARY

Minutes Approved by:

Anna Gill, Chairperson

Date:

March 11, 2051

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