Free School Student-Athlete Compliance Agreement Template
School Student-Athlete Compliance Agreement
I. Introduction
Ensure that all student-athletes are familiar with and agree to comply with the rules and regulations set forth by [Your Company Name] Athletic Department.
-
Review of Compliance Agreement: Provide each student-athlete with a copy of the compliance agreement.
-
Explanation: Explain the purpose and importance of the compliance agreement to all student-athletes.
-
Acknowledgment: Obtain signatures from each student-athlete acknowledging receipt and understanding of the compliance agreement.
II. Eligibility Requirements
Verify that all student-athletes meet the eligibility criteria established by [Your Company Name] and relevant governing bodies.
-
Academic Eligibility
-
Maintain a minimum GPA of 2.0.
-
Fulfill all academic progress requirements set by the NCAA or relevant athletic association.
-
Athletic Eligibility
-
Confirm compliance with age, amateurism, and eligibility rules.
-
Ensure completion of all necessary physical examinations and medical clearances.
III. Code of Conduct
Promote a culture of integrity, sportsmanship, and respect among student-athletes.
-
Behavior Standards
-
Review and understand the code of conduct outlined in the compliance agreement.
-
Agree to abide by the rules and regulations governing conduct on and off the field.
-
Anti-Doping Policy
-
Familiarize student-athletes with the school's anti-doping policies and procedures.
-
Provide education on banned substances and the consequences of doping violations.
IV. Compliance Training
Ensure that student-athletes receive comprehensive training on compliance-related topics.
-
Orientation Sessions
-
Schedule mandatory orientation sessions for all student-athletes.
-
Cover topics such as NCAA rules, academic integrity, and drug education.
-
Ongoing Education
-
Conduct regular workshops and seminars throughout the academic year.
-
Address emerging compliance issues and reinforce key concepts.
V. Reporting Procedures
Establish clear channels for reporting compliance concerns and violations.
-
Reporting Mechanisms
-
Provide multiple avenues for reporting violations anonymously.
-
Ensure confidentiality and protection for whistleblowers.
-
Investigation Process
-
Outline the steps involved in investigating reported violations.
-
Assign responsibility for conducting investigations and enforcing penalties.
VI. Documentation and Record-Keeping
Maintain accurate records to track compliance efforts and demonstrate accountability.
-
Record Maintenance
-
Create individual files for each student-athlete containing signed compliance agreements.
-
Document eligibility status, academic progress, and disciplinary actions as needed.
-
Audit Preparation
-
Organize records in a centralized database for easy access during audits.
-
Conduct regular audits to ensure compliance with internal policies and external regulations.
VII. Review and Updates
Periodically review and update the compliance agreement to reflect changes in regulations and best practices.
-
Annual Review
-
Schedule an annual review of the compliance agreement with relevant stakeholders.
-
Solicit feedback from student-athletes, coaches, and administrators for improvement.
-
Policy Amendments
-
Monitor legislative changes and updates from governing bodies.
-
Revise the compliance agreement as needed to remain in compliance with all applicable rules.
VIII. Conclusion
Ensure that all student-athletes, coaches, and staff understand their responsibilities and commitments under the compliance agreement.
-
Distribution of Agreement
-
Distribute updated copies of the compliance agreement to all stakeholders.
-
Require signatures from student-athletes and staff members to signify acceptance and agreement.
IX. Signature
By completing this Compliance Checklist, [Your Company Name] affirms its commitment to maintaining the highest standards of integrity and compliance within its athletic program.
[Your Name]
Athletic Director
Date: [Date]
