Free Law Firm Handover Checklist

This checklist ensures a smooth and thorough handover process for attorneys and administrative staff within a law firm. It encompasses all necessary aspects, ensuring both continuity and compliance with legal standards.

I. Client Management

• Confirm all active client files are updated and notes are complete

• Ensure transfer of responsibility for ongoing negotiations/cases

• Review upcoming court dates and deadlines with successor

• Handover pending invoice and billing details

• Introductions to key clients and stakeholders

II. Case Documentation

• Verify all case files are digitally secured and backed up

• Ensure physical files are organized in the firm's standard filing system

• Transfer all confidential files following firm’s data protection policies

• Review and handover all ongoing legal research materials

• Document the status of disputes or negotiations clearly

III. Internal Operations

• Update all relevant personnel about administrative changes

• Provide account details for office management payments (utilities, rent, etc.)

• Ensure access to legal databases and software is transferred

• Handover all keys and security codes

• Confirm update of contact information on firm’s website and directories

IV. Compliance and Training

• Review ethical guidelines and compliance requirements with successor

• Confirm completion of any ongoing continuing legal education requirements

• Handover of historical compliance records for audits

• Update anti-money laundering training records

• Ensure confidentiality agreements are signed off by the successor

V. Technology Transfer

• Transfer all necessary passwords and access rights to relevant systems

• Provide training on firm-specific software or databases

• Ensure digital access to library and legal precedent databases is functional

• Update emergency contact and IT support details

• Conduct final review of cybersecurity protocols

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