Free Project Steering Committee Meeting Minutes Template

Project Steering Committee Meeting Minutes


Company: [Your Company Name]

Meeting Title: [Project XYZ Quarterly Review]
Date: [Meeting Date]
Time: [10:00 AM to 12:00 PM]
Location: [Conference Room A]

Meeting Facilitator: [Sadie Hill]
Project Manager: [Ava Anderson]


I. Attendance

  • Present:

    1. [Aubrey Chambers] - Marketing - Marketing Manager

    2. [Lila Smith] - Finance - Financial Analyst

    3. [Zoe Thornton] - Operations - Operations Manager

    4. [Your Name] - Meeting Secretary

  • Absent:

    1. [Harper Graves] - IT - IT Specialist

    2. [Olivia Butler] - Sales - Sales Director

  • Guests:

    1. [Eli Thomas] - Consultant

    2. [Luke Lee] - External Auditor


II. Meeting Agenda

  1. Opening

    • Welcome and Introductions

    • Review of Agenda

  2. Review of Previous Minutes

    • Action items completed:

      • Marketing campaign launched.

      • Budget adjustments made.

  3. Project Progress Update

    • Milestones achieved:

      • Increased market share by 15%.

      • Implemented new customer support system.

  4. Financial Report Update

    • Revenue trends overview.

    • Budget reallocation discussion.

  5. Risk Management Discussion

    • Identified key project risks.

    • Proposed risk mitigation strategies.

  6. Approval of New Expenses

    • Budget for new marketing campaign.

    • Expenses for upcoming product launch.

  7. Next Steps

    • Assignments and Deadlines:

      • Aubrey to finalize marketing campaign budget by [Due Date].

      • Zoe to monitor financial metrics and report back by [Due Date].

III. Discussion Summary

  1. Review of Previous Minutes

    • Reviewed and approved minutes from last meeting.

    • Completed action items reported.

  2. Project Progress

    • Market share increased by 15%.

    • New customer support system implemented successfully.

  3. Financial Update

    • Revenue growth of 20% compared to last quarter.

    • Budget reallocation to focus on marketing initiatives.

  4. Risk Management

    • Identified supply chain as high-risk area.

    • Proposed regular risk assessments.

  5. Expenses Approval

    • Approved additional budget for new marketing campaign.

    • Reviewed and approved expenses for product launch.


IV. Actions and Responsibilities

  • [Action Item 1: Finalize Marketing Campaign Budget]

    • Assigned To: [Aubrey Chambers]

    • Due Date: [Due Date]

  • [Action Item 2: Financial Metrics Monitoring]

    • Assigned To: [Zoe Thornton]

    • Due Date: [Due Date]

  • [Action Item 3: Supply Chain Risk Assessment]

    • Assigned To: [Harper Graves]

    • Due Date: [Due Date]


V. Next Meeting Details

  • Date: [Next Meeting Date]

  • Time: [10:00 AM]

  • Location: [Conference Room B]

  • Agenda Topics:

    1. Launch of new product line.

    2. Update on market expansion plans.

    3. Financial performance review.


VI. Closing Remarks

  • Thank you to all attendees for valuable insights.

  • Reminder to complete assigned action items by deadlines.

  • Next meeting will focus on product launch and market expansion strategies.


VII. Prepared By

Meeting Secretary: [Your Name]
Company: [Your Company Name]
Date Prepared: [Preparation Date]


Meeting Minutes Templates @ Template.net