Free PTA Meeting Minutes Template
PTA Meeting Minutes
Date: [May 15, 2050]
Time: [6:00 PM]
Location: [Your Company Address]
Attendees:
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[Grayson Green]
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[Penelope Armstrong]
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[Mason Hopkins]
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[Scarlett Martin]
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[Logan Chandler]
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[Your Name]
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[Elijah Young]
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[Hannah Roberts]
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[Grace King]
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[Lily Carter]
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[Noah Dixon]
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[Your Name]
I. Opening the Meeting
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The Chairperson, [Grayson Green], called the meeting to order at [6:00 PM].
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Attendees introduced themselves, stating their roles and affiliations.
II. Approval of Previous Meeting Minutes
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The minutes of the previous meeting held on [April 10, 2050] were reviewed.
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Motion: [Logan Chandler] motioned to approve the minutes.
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Seconded by: [Hannah Roberts]
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Vote: Unanimously approved.
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III. Meeting Agenda
The purpose of this meeting is to [discuss upcoming events and fundraising activities for [Your Company Name]].
Agenda Items:
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Spring Fundraiser Planning
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Discussion: Reviewed fundraising ideas such as bake sales, car washes, and silent auctions.
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Action Items:
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[Grace King]
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Assigned to: Organize bake sale event.
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Deadline: [May 30, 2050].
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[Lily Carter]
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Assigned to: Coordinate car wash fundraiser.
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Deadline: [June 15, 2050].
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Field Trip Approval
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Discussion: Discussed the proposed field trip to the local science museum for 5th-grade students.
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Action Items:
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[Noah Dixon]
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Assigned to: Obtain permission slips and waivers.
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Deadline: [May 25, 2050].
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[Scarlett Martin]
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Assigned to: Coordinate transportation arrangements.
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Deadline: [June 1, 2050].
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IV. Reports
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Chairperson's Report: [Grayson Green] provided updates on PTA membership drive.
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Treasurer's Report: [Penelope Armstrong] presented financial updates, showing a balance of $5,000 in the PTA account.
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Committee Reports:
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[Fundraising Committee]: Discussed progress on upcoming events.
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[Field Trip Committee]: Presented details of the proposed science museum trip.
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V. Old Business
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Reviewed progress on playground equipment fundraising.
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[Logan Chandler]: Updated on donation pledges and fundraising efforts.
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VI. New Business
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Discussed ideas for Teacher Appreciation Week activities.
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[Elijah Young]: Proposed a luncheon for teachers and staff.
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Decision: Approved budget for the event.
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VII. Announcements
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[Hannah Roberts] announced the date for the next PTA general meeting on [June 20, 2050].
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Reminded parents about the upcoming Parent-Teacher Conferences on [May 30, 2050].
VIII. Open Floor
Parents shared suggestions for future school events and fundraisers.
IX. Next Meeting Details
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Date: [June 20, 2050]
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Time: [6:00 PM]
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Location: [Your Company Address]
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Agenda:
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Review of Summer Reading Program
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Planning for Back-to-School Picnic
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X. Action Items
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[Organize Bake Sale Event:]
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Assigned to: [Grace King]
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Deadline: [May 30, 2050]
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Description: Coordinate volunteers, bake goods, and set up for the event.
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[Coordinate Car Wash Fundraiser:]
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Assigned to: [Lily Carter]
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Deadline: [June 15, 2050]
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Description: Secure location, gather supplies, and promote the event.
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[Obtain Permission Slips for Field Trip:]
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Assigned to: [Noah Dixon]
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Deadline: [May 25, 2050]
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Description: Distribute, collect, and organize permission forms and waivers.
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[Coordinate Transportation for Field Trip:]
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Assigned to: [Scarlett Martin]
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Deadline: [June 1, 2050]
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Description: Arrange buses, drivers, and departure times for the trip.
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XI. Adjournment
The meeting was adjourned at [7:30 PM] by [Grayson Green].
Notes:
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Minutes recorded by: [Your Name]
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Minutes approved by: [Logan Chandler]
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Date of Approval: [May 20, 2050]