PTA Financial Report

Company:		[YOUR COMPANY NAME]
Prepared by:	[YOUR NAME]	Department:	[YOUR DEPARTMENT]

I. Executive Summary

This section provides a brief overview of the financial activities and status of the Parent Teacher Association (PTA) at [YOUR SCHOOL NAME] for the reporting period. It highlights key income sources, major expenditures, and the overall financial health of the PTA, offering a quick snapshot to ensure stakeholders are promptly informed.

II. Introduction

Purpose of the Report: To offer transparency and maintain accountability for the financial dealings of the PTA over the past fiscal year.
Reporting Period: [START DATE] to [END DATE]

This introduction sets the stage for detailed financial disclosure, underscoring the commitment of the PTA to transparency.

III. Income Overview

Annual Fundraisers: Summarize the total revenue generated from specific fundraising events held at [YOUR SCHOOL NAME], such as bake sales, carnivals, or charity auctions.
Membership Dues: Total amount collected from PTA membership dues during the reporting period.
Donations: List of major donations received, specifying donor names if applicable and amounts.
Other Income Sources: Detail any additional sources of income, such as merchandise sales, sponsorships, or grants.

A table summarizing the total income, categorized by source, provides clear insight into the financial contributions supporting the PTA’s activities.

IV. Expense Overview

Event Expenses: Breakdown of costs associated with organizing fundraising and other PTA events at [YOUR SCHOOL NAME].
Administrative Costs: Expenses related to the general administration of the PTA, including supplies, postage, and any paid staff or services.
Program Funding: Costs directed towards school programs supported by the PTA, such as educational programs, school improvements, or student scholarships.
Miscellaneous Expenses: Any other expenses incurred that do not fit into the above categories.

Each category should be itemized and totaled to provide a clear view of how PTA funds are being utilized.

V. Net Financial Position

Opening Balance: The balance of funds available at the beginning of the fiscal year.
Total Income: Summarized from the Income Overview.
Total Expenses: Summarized from the Expense Overview.
Closing Balance: Calculate the ending balance by adding total income to the opening balance and subtracting total expenses.

This section offers a snapshot of the financial progression of the PTA over the fiscal year, showing how funds have been managed and the resulting financial position at year-end.

VI. Financial Analysis

Trend Analysis: Compare the current year's income and expenses with previous years to identify trends at [YOUR SCHOOL NAME], such as growth in fundraising income or increases in specific types of expenses.
Budget vs. Actuals: Analyze the variances between budgeted amounts and actual figures for income and expenses to evaluate financial planning accuracy.
Cost Efficiency: Discuss the cost-effectiveness of major projects and events undertaken by the PTA.

This analysis helps to assess the financial efficiency and effectiveness of the PTA’s activities, providing a basis for future financial planning.

VII. Recommendations

Based on the financial analysis, suggest ways to improve the PTA’s financial health and funding efficiency at [YOUR SCHOOL NAME]. Recommendations might include strategies for increasing income, reducing costs, or suggestions for new fundraising activities.

VIII. Appendices

Detailed Financial Statements: Complete financial statements including a detailed ledger of all transactions.
Budget for the Next Fiscal Year: Proposed budget for the upcoming year, detailing expected income and planned expenditures.
Financial Policies and Procedures: Documentation of the PTA’s financial policies and procedures to ensure continued adherence to best practices.
Audit Reports: If applicable, include the results of any financial audits conducted during the fiscal year.

IX. Conclusion

Summarize the key points from the report, reiterating the financial achievements and challenges faced by the PTA at [YOUR SCHOOL NAME]. Reinforce the commitment to using funds effectively to benefit the school and its students.