Free Project Planning Meeting Minutes Template

Project Planning Meeting Minutes

Date

Time

Location

[DATE]

[START TIME]

[MEETING VENUE]

Attendees:

  • [LIST OF ATTENDEES]

Agenda:

  1. Review of Project Objectives

  2. Discussion on Timelines

  3. Allocation of Responsibilities

  4. Any Other Business (AOB)

Meeting Summary:

  1. Review of Project Objectives:

    • The meeting commenced with a review of the project objectives, focusing on developing a new website for the company to improve its online presence and customer engagement.

    • The objectives include enhancing user experience, increasing website traffic, and showcasing the company's products effectively.

  2. Discussion on Timelines:

    • The discussion focused on establishing realistic timelines for the project, taking into account milestones and dependencies.

      Milestone

      Deadline

      Website Wireframes

      [DUE DATE]

      Development Phase 1

      [DUE DATE]

      Design Review

      [DUE DATE]

      Launch

      [DUE DATE]

  3. Allocation of Responsibilities:

    • Responsibilities were allocated among team members based on their expertise and availability.

      Task

      Assigned To

      Wireframe Creation

      [ATTENDEE'S NAME]

      Frontend Development

      [ATTENDEE'S NAME]

      Backend Development

      [ATTENDEE'S NAME]

      Graphic Design

      [ATTENDEE'S NAME]

      Content Creation

      [ATTENDEE'S NAME]

      Marketing Strategy Development

      [ATTENDEE'S NAME]

  4. Any Other Business (AOB):

    • It was decided to hold weekly progress meetings to track the project's status and address any issues promptly.

Action Items:

  • [ATTENDEE'S NAME] to create wireframes by [DUE DATE].

  • [ATTENDEE'S NAME] to begin frontend development by [DUE DATE].

  • [ATTENDEE'S NAME] to provide content for the website by [DUE DATE].

Next Steps:

  • Team members to begin their assigned tasks and collaborate closely to meet the project milestones.

  • Weekly progress meetings to be scheduled every Monday at [TIME] starting [DATE].

Follow-Up:

  • The next meeting is scheduled for [NEXT MEETING SCHEDULE].

  • Meeting minutes will be circulated to all stakeholders for review and feedback.

Meeting Adjourned: [END TIME]

Prepared by: [YOUR NAME]

Approved by: [MEETING CHAIR'S NAME]

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