Figma Use Case

Use Case Name: [USE CASE NAME]

Prepared by: [YOUR NAME]

Company: [YOUR COMPANY NAME]

Department: [YOUR DEPARTMENT]

Date: [DATE]

Email: [YOUR EMAIL]

I. Introduction

This document outlines the use case for implementing Figma within [YOUR COMPANY NAME] to enhance our design and prototyping processes. Figma will be used to streamline collaboration among designers, developers, and stakeholders, ensuring a cohesive and dynamic development environment.

II. Actors

Identifies all parties interacting with the system. This includes both human users and external systems.

• Primary Actor: [PRIMARY USER TYPE]

• Secondary Actor(s): [SECONDARY USER TYPE]

III. Scope

This use case applies to the Design and Development teams at [YOUR COMPANY NAME]. Secondary stakeholders include Project Management and Marketing departments.

IV. Preconditions

[USER ROLE] must have an active Figma account and appropriate permissions to access the company projects.

V. Use Case Narrative

1. [USER ROLE] logs into the Figma workspace.

2. [USER ROLE] accesses the designated project file from the dashboard.

3. [USER ROLE] creates or modifies designs as required.

4. [USER ROLE] shares the design link with stakeholders for feedback.

5. Feedback is incorporated, and the design is iterated upon.

VI. Alternative Flows

If feedback is substantial, return to step [STEP NUMBER] of the Use Case Narrative to incorporate necessary changes and revisions.

If access issues are encountered, contact [IT SUPPORT] for resolution. This may involve troubleshooting network connectivity, resolving authentication problems, or addressing any technical issues preventing access to Figma.

VII. Postconditions

Upon successful implementation, [DESIGN LEAD] will have a finalized design approved by all stakeholders, ready for development. This includes ensuring that all feedback has been appropriately addressed and incorporated into the design.

VIII. Requirements

• Active and stable internet connection: A reliable internet connection is necessary for seamless collaboration and access to Figma's cloud-based platform.

• Updated web browser or Figma desktop app: Users should have access to the latest version of their preferred web browser or Figma's desktop application ([BROWSER NAME] version [VERSION NUMBER] or Figma desktop app version [VERSION NUMBER]) to ensure compatibility and access to all features.

• Implementation of team guidelines and design standards: Adherence to established design guidelines and standards ([YOUR COMPANY NAME] Design Guidelines) ensures consistency and coherence across projects and aligns with organizational branding and objectives.

IX. Success Criteria

• Reduction in design-related bottlenecks: Measure the decrease in the time spent on design revisions and iterations [MEASUREMENT METRIC], indicating smoother and more efficient design processes.

• Increased user satisfaction with the design process: Gather feedback from stakeholders and team members to assess their satisfaction levels with the design collaboration process in Figma [FEEDBACK COLLECTION METHOD]

• Measurable decrease in time from design to prototype: Track the time taken from initial design concept to the creation of a prototype [MEASUREMENT METRIC], aiming for efficiency improvements and faster turnaround times.

X. Approval

Document prepared by: [YOUR NAME]

Approved by: [APPROVER NAME]

XI. Appendix and References

For more detailed information on Figma integration strategies, refer to the following documents and resources provided by [YOUR COMPANY NAME] IT and design departments.

Use Case Templates @ Template.net