Travel Agency and Hotel Agreement
Travel Agency and Hotel Agreement
This Travel Agency and Hotel Agreement ("Agreement") is entered into on [Date], by and between [Hotel Name], located at [Hotel Address] ("Hotel"), and [Your Company Name], located at [Your Company Address] ("Travel Agency"), collectively referred to as the "Parties."
1. Definitions
For the purposes of this Agreement:
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"Hotel" refers to [Hotel Name], including all of its facilities and amenities.
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"Travel Agency" refers to [Your Company Name] and its affiliated entities.
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"Commission" refers to the fee payable by the Hotel to the Travel Agency for bookings made in accordance with this Agreement.
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"Booking" refers to a reservation made by the Travel Agency on behalf of its clients for accommodation services provided by the Hotel.
2. Scope of Agreement
The Hotel agrees to provide accommodation services to clients of the Travel Agency, including but not limited to room reservations, dining, and access to hotel amenities such as swimming pools and fitness centers. The Travel Agency agrees to promote and sell the Hotel's services to its clients, emphasizing the unique features and benefits of the Hotel's facilities and location.
3. Reservation Procedures
The Travel Agency shall make reservations with the Hotel in writing or through an online booking portal provided by the Hotel. Reservations shall include the names of the clients, dates of stay, room types, and any special requests. The Hotel shall confirm reservations within 24 hours of receipt of the booking request, providing a confirmation number and details of the reservation.
4. Commission Structure
The Hotel agrees to pay the Travel Agency a commission of 12% of the total booking cost for reservations made by the Travel Agency. Commissions shall be calculated based on the net room revenue, excluding taxes and other charges, and shall be payable within 30 days after the client's departure from the Hotel. Payment shall be made via bank transfer to the Travel Agency's designated account.
5. Payment Terms
The Travel Agency shall make payments to the Hotel in United States Dollars (USD) within 15 days of receipt of the invoice. Invoices shall be sent electronically to the Travel Agency's billing department, and payment shall be made via wire transfer to the Hotel's designated bank account. Late payments shall incur a penalty of 1% per month on the outstanding balance.
6. Cancellation and Modification Policies
Clients may cancel or modify their reservations up to 72 hours prior to the scheduled arrival date without penalty. Cancellations or modifications made within 72 hours of arrival shall be subject to a cancellation fee equal to one night's room rate plus applicable taxes. The Travel Agency shall notify the Hotel promptly of any cancellations or modifications and provide alternative arrangements if possible.
7. Confidentiality
Both Parties agree to maintain the confidentiality of any proprietary information shared during the course of this Agreement, including client lists, pricing structures, and marketing strategies. Confidential information shall not be disclosed to third parties without the express written consent of the disclosing Party.
8. Marketing and Promotional Activities
The Travel Agency may undertake marketing and promotional activities to promote the Hotel's services, including social media campaigns, email newsletters, and participation in travel fairs and expos. The Hotel agrees to provide the Travel Agency with high-resolution images, logos, and promotional materials for use in marketing efforts. The Parties shall collaborate on joint promotional campaigns to maximize exposure and attract new clients.
9. Duration and Termination
This Agreement shall commence on [Date], and shall remain in effect for a period of one year, unless terminated earlier in accordance with the provisions herein. Either Party may terminate this Agreement upon 30 days' written notice for any reason or immediately in the event of a material breach by the other Party. Termination of this Agreement shall not affect any rights or obligations accrued prior to termination.
10. Governing Law and Dispute Resolution
This Agreement shall be governed by and construed in accordance with the laws of the State of California, without regard to its conflict of laws principles. Any disputes arising out of or in connection with this Agreement shall be resolved through good faith negotiation between the Parties. If negotiation fails to resolve the dispute, the Parties agree to submit to mediation administered by the American Arbitration Association before resorting to litigation.
11. Miscellaneous Provisions
11.1 This Agreement constitutes the entire understanding between the Parties with respect to the subject matter hereof and supersedes all prior agreements and understandings, whether written or oral.
11.2 This Agreement may be amended or modified only in writing and signed by authorized representatives of both Parties.
11.3 If any provision of this Agreement is found to be invalid or unenforceable, the remaining provisions shall remain in full force and effect.
11.4 This Agreement may be executed in counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same instrument.
12. Signatures
IN WITNESS WHEREOF, the Parties hereto have executed this Agreement as of the date first above written.
[Representative's Name]
[Hotel Name]
[Date]
[Your Name]
[Your Company Name]
[Date]
