Travel Agency Maintenance Schedule

Travel Agency Maintenance Schedule

As part of our commitment to providing a safe and efficient work environment, [Your Company Name] has implemented the following maintenance schedule to ensure that all equipment and facilities are functioning properly and are well maintained. Please refer to this schedule for upcoming maintenance dates and details.

Office Equipment Maintenance:

Equipment

Maintenance Task

Frequency

Responsible Party

Computers

Software updates, hardware checks

Quarterly

IT Department

Printers

Ink replacement, cleaning

Bi-monthly

Office Manager

HVAC System

Filter change, system check

Bi-annually

Facilities Manager

Fire Extinguishers

Inspection, tagging

Annually

Safety Coordinator

Vehicle Maintenance (for transport services):

Vehicle Type

Maintenance Task

Frequency

Responsible Party

Shuttle Vans

Oil change, tire rotation

Every 10,000 km

Fleet Manager

Tour Buses

Brake system check, engine tune-up

Every 20,000 km

Fleet Manager

Facility Maintenance:

Area

Maintenance Task

Frequency

Responsible Party

Office Lobby

Carpet cleaning, decor updates

Quarterly

Facilities Manager

Break Rooms

Appliance check, deep cleaning

Quarterly

Office Manager

Restrooms

Sanitation, restocking supplies

Monthly

Cleaning Staff

IT Systems Check:

System

Maintenance Task

Frequency

Responsible Party

Booking System

Database backup, functionality tests

Monthly

IT Department,

Service Provider

Security System

Software updates, system check

Bi-monthly

Security Manager

This maintenance schedule is designed to minimize downtime and ensure that our services remain uninterrupted. All staff members are requested to cooperate with the responsible parties to facilitate timely maintenance and report any issues that may arise between scheduled maintenance periods.

For any changes or updates to this schedule, notifications will be sent via email and posted on the internal bulletin board.

Prepared By

Date

[Your Name], [Job Title]

[Month, Day, Year]

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