Working Hours Roster
Working Hours Roster
Prepared by: [YOUR NAME]
Company: [YOUR COMPANY NAME]
Department: [YOUR DEPARTMENT]
I. Overview
This Employee Roster is designed to help [YOUR COMPANY NAME] efficiently allocate and manage shifts for employees based on their availability and organizational needs. This template provides a structured format for recording employee details, availability, assigned shifts, and contact information.
II. Employee Details
|
ID |
NAME |
POSITION |
DEPARTMENT |
CONTACT NUMBER |
|---|---|---|---|---|
|
001 |
[EMPLOYEE 1] |
[POSITION 1] |
[DEPARTMENT 1] |
[CONTACT 1] |
|
002 |
[EMPLOYEE 2] |
[POSITION 2] |
[DEPARTMENT 2] |
[CONTACT 2] |
|
003 |
[EMPLOYEE 3] |
[POSITION 3] |
[DEPARTMENT 3] |
[CONTACT 3] |
|
004 |
[EMPLOYEE 4] |
[POSITION 4] |
[DEPARTMENT 4] |
[CONTACT 4] |
|
005 |
[EMPLOYEE 5] |
[POSITION 5] |
[DEPARTMENT 5] |
[CONTACT 5] |
III. Availability Calendar
MONTH: [MONTH]
|
DATE |
ID |
[NAME] |
AVAILABLE (YES/NO) |
|---|---|---|---|
|
[DATE] |
001 |
[EMPLOYEE 1] |
YES |
|
[DATE] |
002 |
[EMPLOYEE 2] |
NO |
|
[DATE] |
003 |
[EMPLOYEE 3] |
YES |
IV. Shift Allocation
|
SHIFT DATE |
SHIFT TIME |
NAME |
SHIFT TYPE |
|---|---|---|---|
|
[DATE 1] |
[TIME 1] |
[EMPLOYEE 1] |
Morning |
|
[DATE 2] |
[TIME 2] |
[EMPLOYEE 2] |
Afternoon |
|
[DATE 3] |
[TIME 3] |
[EMPLOYEE 3] |
Evening |
V. Instructions
A. Updating Employee Information
-
Fill in the [EMPLOYEE ID, POSITION, DEPARTMENT], and [CONTACT NUMBER] for each employee.
-
Enter the [AVAILABILITY] of each employee in the Availability Calendar.
-
Assign shifts under the [SHIFT ALLOCATION] table.
-
Add any additional [NOTES] for each employee or shift if necessary.
B. Managing Shifts
-
Use the SHIFT ALLOCATION table to allocate shifts based on availability and organizational needs.
-
Ensure that shifts are evenly distributed among employees.
-
Update the roster regularly to reflect any changes in availability or assigned shifts.
C. Communication
-
Communicate any changes in shifts or schedules to employees in advance.
-
Encourage employees to update their availability as needed to ensure accurate scheduling.
VI. Contact Information
For any queries or concerns regarding the roster, please contact:
-
[YOUR NAME], [YOUR POSITION]
-
Email: [YOUR EMAIL ADDRESS]
-
Phone: [YOUR CONTACT NUMBER]
