Free Working Hours Roster Template

Working Hours Roster

Prepared by: [YOUR NAME]

Company: [YOUR COMPANY NAME]

Department: [YOUR DEPARTMENT]

I. Overview

This Employee Roster is designed to help [YOUR COMPANY NAME] efficiently allocate and manage shifts for employees based on their availability and organizational needs. This template provides a structured format for recording employee details, availability, assigned shifts, and contact information.

II. Employee Details

ID	NAME	POSITION	DEPARTMENT	CONTACT NUMBER
001	[EMPLOYEE 1]	[POSITION 1]	[DEPARTMENT 1]	[CONTACT 1]
002	[EMPLOYEE 2]	[POSITION 2]	[DEPARTMENT 2]	[CONTACT 2]
003	[EMPLOYEE 3]	[POSITION 3]	[DEPARTMENT 3]	[CONTACT 3]
004	[EMPLOYEE 4]	[POSITION 4]	[DEPARTMENT 4]	[CONTACT 4]
005	[EMPLOYEE 5]	[POSITION 5]	[DEPARTMENT 5]	[CONTACT 5]

III. Availability Calendar

MONTH: [MONTH]

DATE	ID	[NAME]	AVAILABLE (YES/NO)
[DATE]	001	[EMPLOYEE 1]	YES
[DATE]	002	[EMPLOYEE 2]	NO
[DATE]	003	[EMPLOYEE 3]	YES

IV. Shift Allocation

SHIFT DATE	SHIFT TIME	NAME	SHIFT TYPE
[DATE 1]	[TIME 1]	[EMPLOYEE 1]	Morning
[DATE 2]	[TIME 2]	[EMPLOYEE 2]	Afternoon
[DATE 3]	[TIME 3]	[EMPLOYEE 3]	Evening

V. Instructions

A. Updating Employee Information

Fill in the [EMPLOYEE ID, POSITION, DEPARTMENT], and [CONTACT NUMBER] for each employee.
Enter the [AVAILABILITY] of each employee in the Availability Calendar.
Assign shifts under the [SHIFT ALLOCATION] table.
Add any additional [NOTES] for each employee or shift if necessary.

B. Managing Shifts

Use the SHIFT ALLOCATION table to allocate shifts based on availability and organizational needs.
Ensure that shifts are evenly distributed among employees.
Update the roster regularly to reflect any changes in availability or assigned shifts.

C. Communication

Communicate any changes in shifts or schedules to employees in advance.
Encourage employees to update their availability as needed to ensure accurate scheduling.