Travel Agency Disciplinary Memo
Travel Agency Disciplinary Memo
Date: [Date]
To: [Employee's Name]
From: [Manager's Name], [Job Title]
Subject: Disciplinary Notice for Violation of Company Policy
1. Description of Violation:
It has come to our attention that on [specific date(s)], you failed to adhere to our company's established protocols regarding the unauthorized use of client travel funds. Specifically, you diverted funds designated for client bookings to unauthorized purposes without obtaining prior approval or documenting the expenditure as required. This behavior is in direct violation of our company policy, specifically outlined in Section 4.2 of the Employee Handbook on Financial Integrity and Transparency, which all employees are expected to follow to ensure efficiency and integrity in our operations.
2. Previous Warnings:
This memo serves as a second warning. You were previously advised a month ago regarding similar issues, and it was clearly communicated that failing to comply with company policies could result in disciplinary actions, including termination.
3. Impact on the Company:
Your actions have compromised not only the trust relationship with our clients but also the operational integrity and reputation of [Your Company Name]. Such behavior undermines our efforts to provide exceptional service and maintain credibility in the travel industry.
4. Required Corrective Actions:
Effective immediately, you are required to:
-
Undergo a re-training session on [date] to reinforce understanding and compliance with all relevant company policies.
-
Submit a written acknowledgment of this memo and your commitment to adhere to company guidelines and procedures.
Failure to meet these requirements or any further violation of company policy may result in additional disciplinary actions, up to and including termination of employment.
5. Acknowledgment of Receipt:
Please sign and date this memo below to acknowledge your receipt and understanding of its contents. Your signature does not necessarily denote agreement with the findings stated herein but is required to confirm that you have been informed of the disciplinary actions and expectations moving forward.
[Employee Name]
[Date]
[Supervisor Name]
[Date]
Please return this signed memo to the Human Resources Department by [due date].
