Free Escalation Procedure Template

Escalation Procedure

Prepared by [YOUR NAME]

Company Name: [YOUR COMPANY NAME]

Company Email: [YOUR COMPANY EMAIL]

Company Address: [YOUR COMPANY ADDRESS]

I. Purpose

The primary objective of this Escalation Procedure is to outline a clear and effective method for addressing and escalating issues that exceed the normal operating procedures or require urgent attention within [YOUR COMPANY NAME]. This procedure ensures that all concerns are addressed promptly and escalated to the appropriate level of management.

II. Scope

This procedure applies to all employees at [YOUR COMPANY NAME], across all departments and levels of the organization. It covers issues related to technical, customer service, compliance, and operational matters.

III. Definitions

  • Issue: Any event or problem that disrupts normal operations or requires intervention beyond regular responsibilities.

  • Escalation: The process of involving higher levels of management or specialized personnel to resolve an ongoing issue.

IV. Procedure Steps

  1. Initial Issue Identification:

    • Identify the issue and document the initial details.

    • Attempt to resolve the issue through standard operational solutions.

  2. Issue Categorization:

    • Classify the issue based on severity and impact.

    • Determine the urgency for escalation.

  3. First-Level Escalation:

    • Escalate the issue to the direct supervisor or department head.

    • Provide a complete handover of documented details.

  4. Higher-Level Escalation:

    • If unresolved, elevate the concern to senior management.

    • Include all initial findings and the steps already taken.

  5. Resolution and Feedback:

    • Follow up on the escalation until resolved.

    • Communicate the outcome and feedback to all relevant stakeholders.

V. Roles and Responsibilities

Role

Responsibility

Employee

Initiate the issue identification and perform an initial attempt to resolve minor problems.

Supervisor/Department Head

Manage first-level escalations and review issues before higher-level escalation.

Senior Management

Handle critical escalations and make final decisions on unresolved issues.

VI. Documentation

All escalated issues along with the steps taken, individuals involved, and the final outcome must be documented. This record will be maintained in the [YOUR COMPANY NAME]'s central repository system to ensure accessibility for audits and future reference.

VII. Review and Improvement

This procedure should be reviewed annually by [YOUR COMPANY NAME]'s compliance and operational teams to ensure its effectiveness and introduce necessary improvements based on the latest operational insights and feedback.

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