Writing Procedure

Prepared By:	[YOUR NAME]
Company Name:	[YOUR COMPANY NAME]
Department:	[YOUR DEPARTMENT]
Company Email:	[YOUR COMPANY EMAIL]
Company Number:	[YOUR COMPANY NUMBER]
Date:	[DATE]

I. Purpose

This procedure template is designed to guide staff in creating effective and compliant procedures for various tasks within [YOUR COMPANY NAME]. The aim is to ensure consistency, clarity, and compliance with industry standards.

II. Scope

This template applies to all departments within [YOUR COMPANY NAME] that are tasked with writing procedures. It is intended for use by managers, team leaders, and compliance officers.

III. Definitions

• Procedure: A set of actions conducted in a certain order or manner to achieve a result or fulfill a particular requirement.

• Compliance: Adherence to laws, regulations, guidelines, and specifications relevant to the business.

IV. Responsibilities

• Managers: Oversee the procedure creation process and ensure alignment with organizational policies.

• Compliance Officers: Review procedures for regulatory compliance and internal guidelines adherence.

• Staff Members: Draft procedures based on this template under the guidance of their respective managers.

V. Procedure Template Guidelines

Follow these guidelines to create a detailed and effective procedure:

1. Title: Provide a clear and descriptive title that reflects the purpose of the procedure.

2. Purpose: Clearly state the objective of the procedure. What is to be achieved?

3. Scope: Define what is covered by the procedure and any exclusions, if applicable.

4. Definitions: Explain any terms or acronyms used within the procedure that are subject to interpretation.

5. Responsibilities: List who is responsible for carrying out specific tasks within the procedure.

6. Procedure Steps: Break down the procedure into clear, numbered steps. Each step should include:

   • Action to be taken

   • Responsible party

   • Required inputs or resources

   • Expected outcomes

7. Documentation: Detail any forms, documents, or records that need to be completed during the procedure.

8. Compliance Points: Highlight any regulatory requirements that need to be adhered to within the steps.

9. Revision History: Include a table to track changes made to the document. See the example below:

Date	Version	Description of Changes	Changed By
[DATE]	1.0	Initial version	[YOUR NAME]

VI. Additional Notes

Consider including additional sections specific to your needs, such as safety considerations, quality control measures, or associated training materials.

VII. Approval

Procedures require approval from the following roles before implementation:

• Department Manager

• Compliance Officer

V. Additional Reminders and Tips

• Regularly review and update laboratory safety protocols in response to changes in procedures, equipment, or regulations.

• Encourage open communication and collaboration among laboratory personnel to share safety concerns, insights, and best practices.

• Seek guidance from safety experts or regulatory agencies when unsure about safety procedures or compliance requirements.

Procedure Templates @ Template.net