Free Recruitment Procedure Template

Recruitment Procedure

This procedure is prepared by [YOUR NAME]. Their official company details are the following: [YOUR COMPANY NAME], the company email is [YOUR COMPANY EMAIL], the company address is [YOUR COMPANY ADDRESS], the company phone number is [YOUR COMPANY NUMBER], the company website is [YOUR COMPANY WEBSITE], and the company social media page is [YOUR COMPANY SOCIAL MEDIA].

I. Overview

The purpose of this Recruitment Procedure Template is to establish a standardized and effective method to recruit, evaluate, and hire new employees at [YOUR COMPANY NAME]. This process aims to ensure efficiency, compliance with employment laws, and alignment with the company’s strategic goals.

II. Scope

This procedure applies to all recruitment efforts conducted by [YOUR COMPANY NAME] across all departments and locations.

III. Procedure Steps

Follow the below steps to complete the recruitment process:

  1. Job Vacancy Identification

    • Evaluate and confirm the need for new or replacement staff.

    • Prepare a job description including duties, responsibilities, and required qualifications.

  2. Job Posting

    • Create a job advertisement based on the job description.

    • Post the job advertisement on [YOUR COMPANY WEBSITE], job boards, and [YOUR COMPANY SOCIAL MEDIA].

  3. Application Collection

    • Receive and compile applications via [YOUR COMPANY EMAIL].

    • Maintain a log of received applications in a database or spreadsheet.

  4. Screening and Shortlisting

    • Screen applications based on essential and desirable criteria.

    • Select top candidates for interviews.

  5. Interview Process

    • Coordinate interview times and communicate details to candidates.

    • Conduct interviews with the aid of a standardized score sheet.

    • Evaluate candidates post-interview and select the best fit.

  6. Offer and Onboarding

    • Send job offers to selected candidates detailing terms of employment.

    • Coordinate with HR for onboarding and orientation sessions.

IV. Documentation

Keep all recruitment documents organized for reference and compliance purposes:

  • Job descriptions

  • Application forms

  • Interview notes and score sheets

  • Employment contracts

V. Compliance and Monitoring

All recruitment activities must comply with local and national employment laws. Regular audits should be conducted to ensure compliance and continuous improvement of recruitment processes.

VI. Review and Improvement

This recruitment procedure should be reviewed annually by [YOUR NAME] to ensure it remains effective and relevant to the needs of [YOUR COMPANY NAME].

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