Return to Work Procedure

Prepared by: [YOUR NAME]

Company Details:

• Name: [YOUR COMPANY NAME]

• Email: [YOUR COMPANY EMAIL]

• Address: [YOUR COMPANY ADDRESS]

I. Objective

The objective of the Return to Work (RTW) Procedure is to provide a safe, clear, and efficient process for reintegrating employees who were on extended leave back into the workplace. This procedure ensures compliance with [YOUR COMPANY NAME]'s policies and relevant health and safety guidelines.

II. Scope

This procedure applies to all employees of [YOUR COMPANY NAME] who have been on leave for more than [Specify Days] days and are returning to their usual duties in the office or site locations.

III. Definitions

• RTW Coordinator: The person responsible for overseeing the return-to-work process.

• Modified Duties: Temporary adjustments to a job role to accommodate physical or medical limitations.

IV. Procedure

A. Notification

1. Employees must notify the RTW Coordinator ([Specify Contact]) at least [Specify Days] days prior to their intended return date.

2. Provide required documentation as specified in [YOUR COMPANY NAME]'s leave policy (e.g., medical clearance certificate).

B. Assessment

1. The RTW Coordinator will assess the current status of the returning employee to determine the need for any modifications or adjustments in their work duties.

2. Consultation with relevant managers or department heads to facilitate a smooth integration.

C. Planning

1. Develop a tailored Return to Work Plan, which may include:

   • Modified duties.

   • Flexible hours.

   • Phased increase in workload.

2. The RTW plan must be approved by [HR Department or Specific Approval Body] prior to implementation.

D. Implementation

1. Communicate the RTW plan to all relevant parties.

2. Implement the plan on the agreed-upon return date.

3. Provide necessary support and accommodations as outlined in the RTW Plan.

E. Monitoring and Adjustment

1. Regularly assess the progress of the RTW and make adjustments as necessary.

2. Hold weekly check-in meetings with the employee to discuss any concerns or further adjustments.

F. Closure

1. Once the employee has fully reintegrated and no further support or modification is needed, formally close the RTW plan.

2. Document the outcomes and any lessons learned to improve future RTW processes.

V. Roles and Responsibilities

Role	Responsibility
RTW Coordinator	Oversee and manage the RTW process, ensure compliance with procedures.
Employee	Communicate effectively, provide necessary documents, follow the RTW Plan.
Human Resources	Support the RTW Coordinator, provide policy guidance, and manage documentation.
Direct Supervisor	Facilitate workplace accommodations, monitor day-to-day progress, provide feedback.

VI. Documentation

All documentation related to the RTW process should be maintained in accordance with [YOUR COMPANY NAME]'s privacy policies and regulatory requirements. This includes the RTW plan, communications, assessment forms, and closure forms.

VII. Amendments

This procedure is subject to review and amendments at the discretion of [YOUR COMPANY NAME] to ensure its effectiveness and compliance with legal and organizational changes.

Procedure Templates @ Template.net