Free Sprint Capacity Planning Template

Sprint Capacity Planning

I. Overview

In 2060, [Your Company Name] is dedicated to maintaining an agile and efficient sprint planning process. Our capacity planning ensures that each sprint is achievable within the allocated time while maximizing team productivity. This document outlines the detailed capacity planning strategy that [Your Company Name] will employ to ensure optimal resource allocation and delivery within each sprint.

II. Team Structure

Team Composition

Each sprint team at [Your Company Name] is composed of the following roles:

Role

Number of Team Members

Primary Responsibility

Product Owner

1

Define and prioritize user stories

Scrum Master

1

Facilitate sprint ceremonies

Developers

5

Implement user stories

QA Engineers

2

Test and ensure product quality

UX/UI Designers

2

Design and optimize the user experience

Team Availability

The team’s availability for each sprint is calculated based on individual work hours, planned vacations, and other commitments.

III. Sprint Duration

Sprint Length

At [Your Company Name], we adopt a 2-week sprint cycle, totaling 10 working days. Each sprint consists of the following phases:

  1. Planning (Day 1)

  2. Development (Days 2-8)

  3. Testing & QA (Days 9-10)

  4. Sprint Review & Retrospective (Day 10)

Sprint Calendar

Sprint Phase

Duration (Days)

Details

Planning

1

Sprint goal setting and backlog refinement

Development

7

Active coding and implementation

Testing & QA

2

Bug fixing and quality assurance

Review & Retrospective

1

Evaluate sprint outcomes and improve process

IV. Capacity Calculation

Individual Capacity

To calculate each team member's capacity, we consider the following factors:

  1. Total Working Hours: 8 hours per day

  2. Planned Absences: E.g., vacations, public holidays

  3. Meetings and Other Commitments: Daily stand-ups, sprint reviews, etc.

Example Calculation:

  • Developer A:

    • Total Working Days: 10

    • Working Hours Per Day: 8

    • Planned Absences: 2 days

    • Meeting Time: 1 hour/day

    • Available Capacity: (10−2)×(8−1)=56(10 - 2) \times (8 - 1) = 56(10−2)×(8−1)=56 hours

Team Capacity

The total team capacity is the sum of individual capacities, allowing us to allocate tasks effectively and avoid over-commitment.

V. Task Allocation

Estimating Workload

Each task is estimated in hours, and tasks are assigned based on team capacity. We prioritize high-value tasks and ensure that the workload is balanced across the team.

Task Distribution Table

Task

Estimated Hours

Assigned Team Member

Priority

Implement Feature X

20

Developer A

High

Design UI for Module Y

15

UX Designer B

Medium

QA Testing for Release Z

10

QA Engineer C

High

Database Optimization

18

Developer D

Medium

VI. Monitoring and Adjustments

Daily Stand-Ups

Daily stand-ups will be used to monitor progress and identify any potential blockers. The team will adjust the workload as necessary to ensure that the sprint goal is met.

Mid-Sprint Review

A mid-sprint review will be conducted on Day 5 to assess progress and reallocate resources if needed.

VII. Contact Information

For any queries regarding the sprint capacity planning, please contact:

  • [Your Name], Sprint Coordinator

    • Email: [Your Email]

    • Phone: [Your Company Number]

VIII. Conclusion

The sprint capacity planning at [Your Company Name] is designed to ensure that each sprint is productive, focused, and aligned with our business goals. By carefully managing our resources and monitoring progress, we aim to deliver high-quality outcomes in every sprint.

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