Free Interior Design Vendor Contract Template

I. Executive Summary

A. Introduction

1. Purpose

   [Your Company Name], represented by [Your Name] (hereinafter referred to as "Vendor"), and [Client Name], represented by [Client Representative Name] (hereinafter referred to as "Client"), agree to enter into this Interior Design Vendor Contract to outline the terms and conditions governing the provision of interior design services for the renovation of the Client's residential property located at [Client Address].

2. Parties Involved

Vendor:

Name:	[Your Company Name]
Address:	[Your Company Address]
Email:	[Your Company Email]
Phone:	[Your Company Number]
Website:	[Your Company Website]

Client:

Name:	[Client Name]
Address:	[Client Address]
Email:	[Client Email]
Phone:	[Client Phone Number]

II. Scope of Work

A. Description of Services

The Vendor shall provide the following interior design services for the renovation project:

• Initial consultation with the Client to understand requirements and preferences.

• Development of two (2) sets of conceptual designs based on Client's vision.

• Creation of detailed floor plans and layouts for the property.

• Selection and sourcing of materials, finishes, furniture, and decor.

• Production of five (5) high-quality 3D renderings to visualize the design concepts.

• Preparation of a comprehensive final design package including specifications and instructions for implementation.

B. Deliverables

The Vendor shall deliver the following to the Client:

• Two (2) sets of conceptual design options within three (3) weeks of contract signing.

• Revised conceptual design based on Client feedback within seven (7) days of receiving feedback.

• Finalized floor plans and layouts within four (4) weeks of conceptual design approval.

• Material and finish selections presented in a digital mood board within five (5) days of floor plan approval.

• Five (5) high-quality 3D renderings depicting the design concept from various angles within six (6) weeks of material selection confirmation.

• Final design package including detailed specifications, itemized lists, and instructions for implementation within ten (10) days of final design approval.

III. Timeline

A. Project Schedule

The project shall commence on [May 15, 2050], immediately following the signing of this contract, and shall be completed by [August 31, 2050], unless otherwise extended by mutual agreement in writing between the Vendor and the Client.

B. Milestones

The Vendor shall provide the Client with updates at the following milestones:

Milestone	Due Date
Initial consultation and concept review	[June 1, 2050]
Submission of conceptual designs	[June 15, 2050]
Revision and finalization of designs	[July 1, 2050]
Approval of final designs	[July 15, 2050]
Procurement of materials and furnishings	[July 30, 2050]
Commencement of renovation	[August 15, 2050]
Completion of renovation	[August 31, 2050]
Final walkthrough and handover	[September 5, 2050]

IV. Payment Terms

A. Compensation

The Client shall pay the Vendor a total fee of [$50,000] for the interior design services provided, inclusive of all taxes and fees.

B. Payment Schedule

1. Payment shall be made in three (3) installments as follows:

Payment Milestone	Percentage of Total Fee	Amount Due
Upon signing of the contract	30%	[$15,000]
Upon completion of conceptual designs	40%	[$20,000]
Upon delivery of final design package	30%	[$15,000]

2. Late Payment Policy:

   • Late payments shall incur a penalty fee of [5]% of the total outstanding amount.

   • The penalty fee shall be applied for every [7] days past the due date.

3. Method of Payment:

   • Payments shall be made via [Payment Method], to the following account: [Your Company Name]

     • Bank: [Bank Name]

     • Account Number: [Account Number]

     • Routing Number: [Routing Number]

     • Swift Code: [Swift Code]

V. Responsibilities

A. Vendor Responsibilities

The Vendor shall:

• Conduct an initial site visit to assess the property and understand the Client's requirements.

• Develop and present two (2) sets of conceptual design options to the Client for review.

• Incorporate Client feedback and revise the designs accordingly.

• Provide detailed floor plans, elevations, and 3D renderings for visualization.

• Source and procure materials, furniture, and decor items within the agreed budget.

• Coordinate with contractors, subcontractors, and suppliers to ensure timely implementation of the design.

• Conduct regular site visits to monitor progress and address any issues that may arise.

• Deliver the final design package including specifications, schedules, and maintenance guidelines.

B. Client Responsibilities

The Client shall:

• Provide accurate information regarding their preferences, lifestyle, and budget constraints.

• Communicate any changes or modifications to the design brief in a timely manner.

• Review and provide feedback on the conceptual designs and material selections promptly.

• Obtain necessary permits and approvals for the renovation work, if required.

• Make timely payments according to the agreed-upon schedule.

• Notify the Vendor of any issues or concerns regarding the project execution.

• Ensure access to the property during scheduled site visits and construction activities.

VI. Modifications

A. Changes to Scope

1. Any changes or modifications to the scope of work must be agreed upon in writing by both parties.

2. If the Client requests additional services or changes after the commencement of the project, the Vendor shall provide a revised proposal outlining the scope, timeline, and cost implications.

3. The Client shall review and approve the revised proposal before any additional work is undertaken.

B. Change Order Process

1. In the event of a change request, the Vendor shall submit a Change Order Request (COR) detailing the proposed changes, including any adjustments to the project timeline or budget.

2. The Client shall review the COR and either approve or reject the proposed changes within [Number] days.

3. If approved, the Vendor shall proceed with implementing the changes as outlined in the approved COR.

4. Any additional costs incurred as a result of approved changes shall be reflected in an updated payment schedule.

C. Effect on Timeline and Budget

1. Changes to the scope of work may impact the project timeline and budget.

2. The Vendor shall provide the Client with an updated timeline and cost estimate for approval before proceeding with any changes.

3. The Client acknowledges that delays in approving change orders may result in extended project timelines and additional costs.

D. Documentation

1. All change requests, approvals, and associated documentation shall be maintained by both parties for record-keeping purposes.

2. Any disputes arising from changes to the scope of work shall be resolved in accordance with the dispute resolution clause outlined in this contract.

VII. Termination

A. Termination Clause

1. Either party may terminate this contract upon [Number] days' written notice for any reason.

2. In the event of termination, the Client shall compensate the Vendor for services rendered up to the date of termination, including any reimbursable expenses incurred.

B. Termination Due to Default

1. If either party defaults on their obligations under this contract, the non-defaulting party may terminate the contract by providing written notice to the defaulting party.

2. In the event of termination due to default, the defaulting party shall be liable for any damages incurred by the non-defaulting party as a result of the default.

VIII. Confidentiality

A. Confidentiality Clause

1. Both parties agree to keep all information exchanged during the project confidential.

2. The Vendor shall not disclose any confidential information, including but not limited to design concepts, financial information, or client data, to any third party without the prior written consent of the Client.

3. The confidentiality obligations shall survive the termination or expiration of this contract.

B. Exceptions

1. The confidentiality obligations shall not apply to information that:

   • Is or becomes publicly available without breach of this contract.

   • Was already in the receiving party's possession prior to disclosure.

   • Is independently developed by the receiving party without reference to the disclosed information.

2. The parties may disclose confidential information as required by law or court order, provided that they notify each other in writing prior to such disclosure.

C. Non-Disclosure Agreement (NDA)

1. The parties may be required to execute a separate Non-Disclosure Agreement (NDA) to further protect confidential information exchanged during the project.

2. The terms of the NDA shall supersede any conflicting provisions in this contract.

IX. Dispute Resolution

A. Dispute Resolution Clause

1. Any disputes arising out of or in connection with this contract shall be resolved through mediation, with litigation as a final resort.

2. Either party may initiate mediation by providing written notice to the other party, specifying the nature of the dispute and proposing a mutually agreeable mediator.

3. The parties shall engage in good faith efforts to resolve the dispute through mediation within [Number] days of the initiation of the process.

4. If mediation fails to resolve the dispute, either party may pursue legal action in a court of competent jurisdiction.

5. The prevailing party in any legal action shall be entitled to recover reasonable attorney's fees and costs incurred in enforcing the terms of this contract.

B. Governing Law

1. This contract shall be governed by and construed in accordance with the laws of [Jurisdiction].

2. Any disputes arising under this contract shall be subject to the exclusive jurisdiction of the courts of [Jurisdiction].

X. Governing Law

A. Governing Law Clause

1. This contract shall be governed by and construed in accordance with the laws of [Jurisdiction].

2. Any disputes arising under this contract shall be subject to the exclusive jurisdiction of the courts of [Jurisdiction].

B. Venue

1. Any legal proceedings arising out of or related to this contract shall be brought exclusively in the courts of [Jurisdiction].

2. Both parties hereby consent to the jurisdiction of such courts and waive any objections as to venue.

XI. Signatures

A. Execution

This contract shall be executed in duplicate, with each party retaining one copy.

The parties acknowledge their understanding and acceptance of the terms and conditions set forth herein by affixing their signatures below.

[Your Company Name]

By: [Your Name]

Title: [Your Title]

Date: [Date]

[Client Name]

By: [Client Representative]

Title: [Your Title]

Date: [Date]

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