Small Business Disaster Recovery Plan
Small Business Disaster Recovery Plan
I. Introduction
A. Purpose
The purpose of this Small Business Disaster Recovery Plan (DRP) is to provide small businesses with a comprehensive strategy to recover from disruptions and resume operations swiftly.
B. Scope
-
This DRP covers all critical business functions and their associated systems.
-
It applies to all locations where [Your Company Name] operates.
-
This applies to all types of disruptions including natural disasters, cyber-attacks, and human errors.
C. Objectives
-
Ensure the safety of employees and customers.
-
Minimize downtime and financial losses.
-
Recover critical business functions promptly.
-
Protect and restore IT systems and data.
-
Maintain communication with stakeholders.
II. Key Contacts
A. Disaster Recovery Team
Name |
Role |
Contact Information |
---|---|---|
[Team Member Name] |
[Role] |
[Team Member Email] [Team Member Number] |
[Team Member Name] |
[Role] |
[Team Member Email] [Team Member Number] |
B. Key External Contacts
-
CEO: [CEO Name]
-
Email: [CEO Email]
-
Phone Number: [CEO Phone Number]
-
-
IT Administrator: [IT Admin Name]
-
Email: [IT Admin Email]
-
Phone Number: [IT Admin Phone Number]
-
-
Operations Manager: [Operations Manager Name]
-
Email: [Operations Manager Email]
-
Phone Number: [Operations Manager Phone Number]
-
-
Local Emergency Services:
-
Phone Number: [Emergency Services Contact Information]
-
III. Risk Assessment
A. Risk Identification
Identify potential risks that could impact [Your Company Name]:
-
Natural disasters (e.g., earthquakes, floods)
-
Cyberattacks
-
Power outages
-
Equipment failures
-
Supply chain disruptions
B. Impact Analysis
Analyze the potential impact of identified risks on business operations and prioritize them based on severity.
Risk |
Impact Level |
Probability |
Priority |
---|---|---|---|
Natural Disaster |
High |
Medium |
1 |
Cyberattack |
High |
High |
2 |
Power Outage |
Medium |
High |
3 |
Equipment Failure |
Medium |
Medium |
4 |
Supply Chain Disruption |
Medium |
Low |
5 |
IV. Recovery Strategies
A. Data Backup and Recovery
-
Regularly back up all critical data to an offsite location.
-
Implement automated backup processes and verify backups weekly.
-
Maintain a log of backup inventory and conduct periodic restoration tests.
B. Site Recovery
-
Identify alternate locations to resume operations.
-
Pre-arrange contracts with vendors for temporary office space and equipment.
-
Develop relocation procedures and communicate them to all employees.
V. Communication Plan
A. Internal Communication
-
Establish clear lines of communication between the disaster recovery team and employees.
-
Utilize multiple channels (email, company intranet, SMS) for quick dissemination of information.
-
Regular updates are to be provided during the recovery period.
B. External Communication
-
Inform clients and stakeholders about the disruption and recovery process.
-
Use social media, the company website, and direct emails for public communications.
-
Designate a spokesperson for media inquiries.
VI. Plan Activation
A. Activation Criteria
Trigger Events:
-
Loss of IT systems for more than 4 hours
-
Significant disruption to operations due to a disaster
Decision Makers:
-
CEO, IT Administrator, Operations Manager
B. Activation Procedures
Initial Response:
-
Assess the situation.
-
Activate the DRP.
-
Notify key personnel.
VII. Plan Testing and Maintenance
A. Testing
-
Conduct regular drills and simulations to test the effectiveness of the plan.
-
Document the outcomes and make necessary adjustments.
B. Maintenance
-
Review and update the DRP at least annually or after any major changes to the business.
-
Ensure all contact information and recovery procedures are up to date.
VIII. Appendices
A. Glossary of Terms
-
DRP: Disaster Recovery Plan
-
RTO: Recovery Time Objective
-
RPO: Recovery Point Objective
B. Document Revision History
Date |
Description of Changes |
Updated By |
---|---|---|
2050-01-01 |
Updated contact information for the IT team |
[Your Name] |
2050-03-30 |
Revised Initial Response procedures |
[Your Name] |
Prepared By |
[Your Name] |
---|---|
Website |
[Your Company Website] |
Social Media |
[Your Company Social Media] |