Pre-Event Planning

Confirm event details with the client

Date, time, location, guest count, menu preferences

Determine menu options and pricing

Create customized menu options based on client's needs

Obtain necessary permits and licenses

Check local regulations for catering requirements

Staffing and Training

Assign catering staff roles and responsibilities

Servers, chefs, bartenders, event coordinators

Provide training on service standards

Uniform, etiquette, food handling safety

Conduct menu tasting sessions

Ensure staff familiarity with menu items

Equipment and Supplies

Inventory catering equipment

Tables, chairs, linens, serving utensils

Stock up on disposable supplies

Plates, cups, napkins, utensils

Arrange for transportation of equipment

Delivery and pickup logistics

Food Preparation and Presentation

Plan food preparation schedule

Coordinate cooking times with event schedule

Ensure food quality and freshness

Source ingredients from reputable suppliers

Design food presentation

Garnishes, plating techniques

Logistics and Setup

Coordinate delivery and setup times

Arrive at the venue well in advance

Set up buffet or plated meal stations

Ensure adequate space and flow for guests

Arrange seating and table layout

Match seating arrangements with event style

Service and Customer Experience

Provide attentive and professional service

Anticipate guest needs and respond promptly

Maintain cleanliness and organization

Clean tables, replenish beverages, clear dishes

Gather feedback from clients and guests

Post-event survey or feedback form

Post-Event Duties

Break down and clean up event space

Dispose of trash, pack up equipment

Follow up with clients for feedback and payment

Confirm satisfaction, invoice for services

Update catering records and inventory

Document event details for future reference