Free Restaurant Vendor Contract Template

I. Introduction

A. Purpose

This Restaurant Vendor Contract ("Contract") is made between [Your Company Name] ("Restaurant") and [Vendor Name] ("Vendor"). The purpose of this Contract is to establish the terms and conditions under which the Vendor will supply goods and services to the Restaurant. The Vendor agrees to provide high-quality products, while the Restaurant agrees to fulfill payment obligations in a timely manner. This partnership aims to ensure a consistent supply of necessary goods and services to maintain the Restaurant's operations efficiently and effectively.

B. Effective Date

This Contract shall become effective on [Start Date] and will remain in effect until [End Date], unless terminated earlier in accordance with the terms of this Contract. Both parties agree to honor the terms and conditions from the effective date to ensure smooth business transactions and mutual benefit.

II. Parties

A. Restaurant Details

Name: [Your Company Name]
Address: [Your Company Address]
Phone Number: [Your Company Number]
Email: [Your Company Email]
Website: [Your Company Website]

B. Vendor Details

Name: [Vendor Name]
Address: [Vendor Address]
Phone Number: [Vendor Number]
Email: [Vendor Email]
Website: [Vendor Website]

Both parties agree to keep each other updated with any changes in the contact information to ensure continuous communication.

III. Products and Services

A. Description of Goods and Services

The Vendor agrees to provide the following goods and services to the Restaurant:

Product/Service 1: Fresh produce including vegetables, fruits, and herbs delivered weekly.
Product/Service 2: High-quality meat and seafood, delivered twice a week, ensuring freshness and compliance with health standards.
Product/Service 3: Specialty ingredients and spices, sourced from certified suppliers, delivered monthly.

B. Quality Standards

All products and services provided by the Vendor must meet the following quality standards:

Freshness: All perishable goods must be delivered fresh, with a minimum shelf life of 5 days.
Packaging: Goods must be securely packaged to prevent damage during transit, with proper labeling indicating the contents and expiration dates.
Compliance: All products must comply with relevant health and safety regulations, including local, state, and federal guidelines. The Vendor must provide certificates of compliance upon request.

IV. Payment Terms

A. Pricing

The pricing for the goods and services provided under this Contract is as follows:

Product/Service 1: Fresh produce, such as vegetables, fruits, and herbs - [$5.00] per unit
Product/Service 2: High-quality meat and seafood - [$10.00] per unit
Product/Service 3: Specialty ingredients and spices sourced from certified
suppliers - [$3.50] per unit

Prices are inclusive of all taxes and delivery charges. Any changes in pricing will require a 30-day written notice and mutual agreement.

B. Invoicing

The Vendor shall submit invoices to the Restaurant on a [weekly/monthly] basis. Invoices must include:

Invoice Number: Unique identifier for tracking purposes.
Date of Issue: The date the invoice is issued.
Description of Goods/Services: Detailed list of delivered items or services provided, including quantities and unit prices.
Total Amount Due: The total amount payable, including any applicable discounts.

C. Payment Schedule

The Restaurant agrees to pay all invoices within [30] days of receipt. Payments will be made via [payment method], to the following account details:

Bank Name: [Vendor's Bank Name]
Account Number: [Vendor's Account Number]
Routing Number: [Vendor's Routing Number]

Late payments will incur a late fee of [10]% of the total invoice amount for each [30]-day period past due.

V. Delivery Terms

A. Delivery Schedule

The Vendor agrees to deliver goods to the Restaurant according to the following schedule:

Day(s) of the Week: Mondays and Thursdays
Time Frame: Between 8:00 AM and 12:00 PM

B. Delivery Location

All deliveries must be made to the following address unless otherwise specified:

Address: [Your Company Address]
Contact Person: [Your Name]
Phone Number: [Your Company Number]

C. Delivery Conditions

The Vendor must ensure the following conditions are met for each delivery:

Temperature Control: Perishable items must be transported in temperature-controlled vehicles to maintain freshness.
Inspection: The Restaurant reserves the right to inspect all delivered goods upon arrival. Any goods not meeting the agreed-upon quality standards may be rejected and returned at the Vendor's expense.
Timeliness: Deliveries must be made within the agreed time frame to ensure the Restaurant can maintain its operational schedule.

VI. Termination

A. Termination for Convenience

Either party may terminate this Contract for convenience by providing [30] days' written notice to the other party. The terminating party must ensure that all obligations up to the termination date are fulfilled.

B. Termination for Cause

This Contract may be terminated by either party for cause, including but not limited to:

Breach of Contract: Failure to adhere to any terms of this Contract after written notice and a [30]-day cure period.
Non-Payment: Failure of the Restaurant to pay invoices within the agreed time frame despite written reminders and a [30]-day grace period.
Poor Quality: Repeated delivery of substandard goods that do not meet the quality standards outlined in this Contract.

C. Effect of Termination

Upon termination, the Vendor shall cease all deliveries, and the Restaurant shall pay for any goods received prior to the termination date. Both parties agree to return any confidential information belonging to the other party.

VII. Indemnification

A. Vendor's Indemnity

The Vendor agrees to indemnify, defend, and hold harmless the Restaurant from and against all claims, damages, losses, and expenses arising out of or resulting from the Vendor’s performance under this Contract. This includes any liability arising from product defects, delivery delays, or breaches of health and safety regulations.

B. Restaurant's Indemnity

The Restaurant agrees to indemnify, defend, and hold harmless the Vendor from and against all claims, damages, losses, and expenses arising out of or resulting from the Restaurant’s use of the goods provided by the Vendor. This includes any liability arising from improper handling or storage of the goods after delivery.

VIII. Confidentiality

A. Confidential Information

Both parties agree to keep confidential any proprietary information disclosed during the term of this Contract. This includes, but is not limited to:

Business Plans: Strategies, operations, and financial projections.
Customer Data: Information about the Restaurant's customers, including contact details and purchasing history.
Trade Secrets: Recipes, formulas, and processes unique to the Vendor or Restaurant.

B. Non-Disclosure

Neither party shall disclose any confidential information to any third party without the prior written consent of the other party. This obligation remains in effect for [2] years after the termination of this Contract.

IX. Miscellaneous

A. Governing Law

This Contract shall be governed by and construed in accordance with the laws of the state of [State]. Any disputes arising under this Contract will be subject to the jurisdiction of the courts located in [County], [State].

B. Dispute Resolution

Any disputes arising out of or in connection with this Contract shall be resolved through arbitration in [Location]. If mediation fails, the dispute will be settled in a court of competent jurisdiction.

C. Amendments

This Contract may only be amended or modified by a written agreement signed by both parties. Any amendments must be documented and attached as an addendum to this Contract.

D. Severability

If any provision of this Contract is found to be invalid or unenforceable, the remaining provisions shall continue in full force and effect. The invalid provision will be replaced with a valid provision that most closely reflects the intent of the parties.

E. Entire Agreement

This Contract constitutes the entire agreement between the parties and supersedes all prior agreements and understandings, whether written or oral. Any representations, promises, or conditions not explicitly stated in this Contract are not binding.