Restaurant Quotation Contract
Restaurant Quotation Contract
This Restaurant Quotation Contract ("Contract") is made and entered into on [Date], by and between [Your Company Name], a company organized and existing under the laws of [State/Country], with its principal place of business located at [Your Company Address] ("Restaurant"), and [Client Name], with its principal place of business located at [Client Address] ("Client"). The purpose of this Contract is to outline the terms and conditions under which the Restaurant will provide goods and/or services to the Client, as detailed in the quotation issued on [Quotation Date] ("Quotation").
I. Quotation Details
A. Description of Goods/Services
The Restaurant agrees to provide the following goods and/or services to the Client as detailed in the Quotation: Catering services for a corporate event including the preparation and service of a three-course meal, provision of necessary dining equipment, and staffing for the event. This includes menu planning, food preparation, on-site cooking, and serving.
B. Quantity and Specifications
The quantity of goods to be supplied and the specifications of the services to be rendered are as follows: Catering for 100 guests, including appetizers, main courses, desserts, beverages, and necessary dining equipment such as tables, chairs, linens, plates, cutlery, and glasses. Specific menu items and quantities have been detailed in the attached Quotation.
C. Price Breakdown
The total price for the goods and/or services is $15,000. This includes a detailed breakdown as follows:
|
Category |
Cost |
|---|---|
|
Appetizers |
$2,500 |
|
Main Courses |
$7,000 |
|
Desserts |
$2,000 |
|
Beverages |
$1,500 |
|
Dining Equipment |
$1,000 |
|
Staffing |
$1,000 |
All prices are inclusive of applicable taxes and fees unless otherwise stated.
D. Validity Period of the Quotation
The Quotation provided by the Restaurant is valid for a period of 30 days from the date of issuance. During this period, the prices and terms specified in the Quotation will remain unchanged. If the Client does not accept the Quotation within this period, the Restaurant reserves the right to revise the terms and conditions.
II. Terms and Conditions
A. Payment Terms
The Client agrees to pay the Restaurant according to the following payment terms: A deposit of $5,000 is required upon acceptance of the Quotation, with the remaining balance of $10,000 due within 15 days of the event completion. Payments can be made via bank transfer or check.
B. Delivery Schedule
The Restaurant will deliver the goods and/or services according to the following schedule:
-
Menu finalization: 10 days after Quotation acceptance
-
Delivery of dining equipment: 1 day before the event
-
Event catering: On the day of the event from 5 PM to 10 PM
The Client will be notified in advance of any delays or changes to the delivery schedule.
C. Installation and Setup
If applicable, the Restaurant will provide installation and setup services as detailed in the Quotation. This includes setting up dining tables, chairs, linens, and dining ware on the day of the event. The Client agrees to provide access to the necessary facilities and support to facilitate this process.
D. Warranty and Maintenance
The Restaurant offers a warranty period of 30 days on the goods/services provided. During this period, any defects or issues arising from the supplied goods/services will be addressed by the Restaurant at no additional cost. Maintenance services, if included, will be provided according to the schedule specified in the Quotation.
III. Acceptance and Confirmation
A. Acceptance of Quotation
The Client accepts the Quotation by signing and returning a copy of this Contract to the Restaurant within the validity period. This acceptance indicates agreement to all terms and conditions outlined in this Contract.
B. Confirmation Procedure
Upon receipt of the signed Contract and required deposit, the Restaurant will confirm acceptance of the order and begin preparations for delivery/installation. A confirmation notice will be sent to the Client detailing the next steps and any additional information required.
IV. Amendment and Cancellation
A. Procedures for Amendment
Any amendments to this Contract must be made in writing and signed by authorized representatives of both the Restaurant and the Client. Requests for amendments should be submitted at least 14 days before the event to allow sufficient time for review and implementation.
B. Cancellation Policy
If the Client needs to cancel the Contract, a written notice must be provided to the Restaurant at least 30 days prior to the event. If cancellation occurs within 30 days of the event, the deposit will be forfeited. If cancellation occurs within 7 days of the event, the Client will be responsible for 50% of the total contract value.
C. Penalties and Fees
In addition to the forfeiture of the deposit, the following penalties apply for cancellations:
-
Cancellation within 30 days of the event: 25% of the total contract value.
-
Cancellation within 7 days of the event: 50% of the total contract value.
-
Cancellation within 24 hours of the event: 100% of the total contract value.
V. Confidentiality
A. Confidential Information
All information exchanged between the Restaurant and the Client in the course of fulfilling this Contract, including pricing, recipes, and proprietary business practices, shall be considered confidential.
B. Obligations of the Parties
Both parties agree to protect confidential information from unauthorized disclosure and use it solely for the purposes of fulfilling the terms of this Contract. This obligation will continue for a period of 3 years after the termination of the Contract.
VI. Liability and Indemnification
A. Limitation of Liability
The Restaurant’s liability under this Contract is limited to direct damages and shall not exceed the total amount paid by the Client under this Contract. The Restaurant shall not be liable for any indirect, incidental, or consequential damages.
B. Indemnification Clause
The Client agrees to indemnify and hold harmless the Restaurant from any claims, damages, losses, or expenses arising out of or resulting from the Client's breach of this Contract or from the Client’s use of the Restaurant’s services, except to the extent caused by the Restaurant’s negligence or willful misconduct.
VII. Dispute Resolution
A. Governing Law
This Contract shall be governed by and construed in accordance with the laws of [State/Country].
B. Mediation and Arbitration
In the event of a dispute arising out of or relating to this Contract, the parties agree to first attempt to resolve the dispute through mediation. If mediation is unsuccessful, the dispute shall be resolved by binding arbitration conducted in [City, State/Country] in accordance with the rules of the American Arbitration Association.
C. Jurisdiction
Any legal action or proceeding arising out of or relating to this Contract shall be brought exclusively in the courts of [State/Country], and the parties consent to the jurisdiction of such courts.
VIII. Force Majeure
A. Definition of Force Majeure
For purposes of this Contract, "Force Majeure" means any event or condition beyond the reasonable control of either party that prevents the performance of their obligations under this Contract, including but not limited to acts of God, natural disasters, war, civil unrest, strikes, or governmental actions.
B. Effects on Contractual Obligations
If a Force Majeure event occurs, the affected party shall promptly notify the other party in writing. The obligations of the parties shall be suspended for the duration of the Force Majeure event, and the time for performance shall be extended by a period equal to the duration of the Force Majeure event.
IX. Miscellaneous Provisions
A. Entire Agreement
This Contract constitutes the entire agreement between the parties and supersedes all prior agreements, understandings, and negotiations, whether written or oral.
B. Severability
If any provision of this Contract is found to be invalid or unenforceable, the remaining provisions shall continue in full force and effect.
C. Notices
Any notices required or permitted under this Contract shall be in writing and delivered to the respective parties at their addresses set forth above by certified mail, return receipt requested, or by a recognized overnight courier service.
D. Amendments
No amendment to this Contract shall be effective unless it is in writing and signed by authorized representatives of both parties.
Signatures
This Contract is effective as of the date first written above and is signed by the authorized representatives of both parties.
Restaurant
[Name]
[Date]
Client
[Name]
[Date]
