Free Restaurant Buyout Event Contract Template

Restaurant Buyout Event Contract

This Restaurant Buyout Event Contract ("Contract") is made and entered into on [Date], by and between [Your Company Name], a company organized and existing under the laws of [State/Country], with its principal place of business located at [Your Company Address] ("Restaurant"), and [Client Name], with its principal place of business located at [Client Address] ("Client"). The purpose of this Contract is to outline the terms and conditions under which the Restaurant will provide exclusive event services to the Client for a specified buyout event.

I. Event Details

A. Description of the Event

The Restaurant agrees to host an exclusive buyout event for the Client, which includes full access to the Restaurant premises for a private function. The event will feature a cocktail reception, a seated dinner, and entertainment as specified by the Client.

B. Date and Time

The event will take place on [Event Date] from [Start Time] to [End Time]. The Client is granted access to the venue from [Setup Start Time] for preparations and must vacate the premises by [End Time].

C. Venue Details

The event will be held at the Restaurant's primary location at [Your Company Address]. The entire venue, including dining areas, bar, and outdoor spaces (if applicable), will be reserved exclusively for the Client and their guests.

II. Financial Terms

A. Total Cost

The total cost for hosting the event is $25,000. This includes all services and amenities detailed in this Contract.

B. Deposit and Payment Schedule

A non-refundable deposit of $10,000 is required upon signing this Contract to secure the event date. The remaining balance of $15,000 is due 14 days before the event date. Payments can be made via bank transfer, credit card, or check.

C. Additional Costs and Fees

Any additional costs incurred during the event, such as overtime charges, extra staffing, or special requests, will be invoiced to the Client and are payable within 7 days after the event. The Restaurant will provide a detailed breakdown of any additional charges.

III. Services Included

A. Catering and Menu Options

The Restaurant will provide a customized menu for the event, including appetizers, main courses, desserts, and beverages. Menu options will be finalized in consultation with the Client 30 days prior to the event.

B. Staffing and Service

The Restaurant will provide sufficient staffing to cater to the needs of the event, including chefs, servers, bartenders, and a dedicated event coordinator. Staff will be on-site from [Setup Start Time] to [End Time].

C. Equipment and Setup

The Restaurant will provide all necessary equipment for the event, including tables, chairs, linens, glassware, and dining ware. Setup and breakdown services are included.

D. Decorations and Ambiance

The Restaurant will work with the Client to create a desired ambiance for the event, including basic decorations, lighting, and music setup. Any special decorations requested by the Client must be discussed and approved 14 days prior to the event.

IV. Client Responsibilities

A. Guest Count and RSVP

The Client must provide a final guest count 14 days before the event. This number will be used for catering and staffing purposes, and any changes must be communicated promptly.

B. Special Requests and Requirements

The Client is responsible for communicating any special requests or requirements, such as dietary restrictions, entertainment needs, or specific decor, at least 30 days prior to the event. The Restaurant will make reasonable efforts to accommodate these requests.

C. Compliance with Restaurant Policies

The Client and their guests must comply with all Restaurant policies during the event, including health and safety regulations, noise ordinances, and conduct guidelines. Failure to adhere to these policies may result in additional charges or termination of the event.

V. Amendment and Cancellation

A. Procedures for Amendment

Any amendments to this Contract must be made in writing and signed by authorized representatives of both the Restaurant and the Client. Requests for amendments should be submitted at least 14 days before the event to allow sufficient time for review and implementation.

B. Cancellation Policy

If the Client needs to cancel the Contract, a written notice must be provided to the Restaurant at least 30 days prior to the event. If cancellation occurs within 30 days of the event, the deposit will be forfeited. If cancellation occurs within 7 days of the event, the Client will be responsible for 50% of the total contract value.

C. Penalties and Fees

In addition to the forfeiture of the deposit, the following penalties apply for cancellations:

Cancellation within 30 days of the event: 25% of the total contract value.
Cancellation within 7 days of the event: 50% of the total contract value.
Cancellation within 24 hours of the event: 100% of the total contract value.

VI. Confidentiality

A. Confidential Information

All information exchanged between the Restaurant and the Client in the course of fulfilling this Contract, including pricing, recipes, and proprietary business practices, shall be considered confidential.

B. Obligations of the Parties

Both parties agree to protect confidential information from unauthorized disclosure and use it solely for the purposes of fulfilling the terms of this Contract. This obligation will continue for a period of 3 years after the termination of the Contract.

VII. Liability and Indemnification

A. Limitation of Liability

The Restaurant’s liability under this Contract is limited to direct damages and shall not exceed the total amount paid by the Client under this Contract. The Restaurant shall not be liable for any indirect, incidental, or consequential damages.

B. Indemnification Clause

The Client agrees to indemnify and hold harmless the Restaurant from any claims, damages, losses, or expenses arising out of or resulting from the Client's breach of this Contract or from the Client’s use of the Restaurant’s services, except to the extent caused by the Restaurant’s negligence or willful misconduct.

VIII. Dispute Resolution

A. Governing Law

This Contract shall be governed by and construed in accordance with the laws of [State/Country].

B. Mediation and Arbitration

In the event of a dispute arising out of or relating to this Contract, the parties agree to first attempt to resolve the dispute through mediation. If mediation is unsuccessful, the dispute shall be resolved by binding arbitration conducted in [City, State/Country] in accordance with the rules of the American Arbitration Association.

C. Jurisdiction

Any legal action or proceeding arising out of or relating to this Contract shall be brought exclusively in the courts of [State/Country], and the parties consent to the jurisdiction of such courts.

IX. Force Majeure

A. Definition of Force Majeure

For purposes of this Contract, "Force Majeure" means any event or condition beyond the reasonable control of either party that prevents the performance of their obligations under this Contract, including but not limited to acts of God, natural disasters, war, civil unrest, strikes, or governmental actions.

B. Effects on Contractual Obligations

If a Force Majeure event occurs, the affected party shall promptly notify the other party in writing. The obligations of the parties shall be suspended for the duration of the Force Majeure event, and the time for performance shall be extended by a period equal to the duration of the Force Majeure event.

X. Miscellaneous Provisions

A. Entire Agreement

This Contract constitutes the entire agreement between the parties and supersedes all prior agreements, understandings, and negotiations, whether written or oral.

B. Severability

If any provision of this Contract is found to be invalid or unenforceable, the remaining provisions shall continue in full force and effect.

C. Notices

Any notices required or permitted under this Contract shall be in writing and delivered to the respective parties at their addresses set forth above by certified mail, return receipt requested, or by a recognized overnight courier service.