Architecture Maintenance Contract

This Architecture Maintenance Contract ("Contract") is made and entered into on this [Date], by and between [Your Company Name], an architecture firm located at [Your Company Address] ("Service Provider"), and [Client's Name], located at [Client's Address] ("Client").

1. Purpose

The primary objective of this Contract is to clearly define and establish the terms and conditions according to which the Service Provider is obligated to furnish architectural maintenance services for the property owned by the Client, which is situated at [Property Address].

2. Scope of Services

The Service Provider agrees to perform the following services as part of this maintenance contract:

Regular inspections of the building’s structural integrity.
Maintenance of architectural elements such as facades, roofs, and structural supports.
Repair and replacement of damaged or deteriorated architectural components.
Ensuring compliance with local building codes and regulations.
Providing detailed reports on the condition of the property after each inspection.

3. Term

This Contract will begin on the specified [Start Date] and will continue to be in effect for a duration of [Number of Months/Years]. However, it may be terminated prior to the end of this term if either party chooses to do so, in accordance with the conditions outlined in this agreement.

4. Payment Terms

The Client agrees to pay the Service Provider a fee of $[Amount] per [month/year] for the services described herein.
Payments are due on the [Day] of each [Month].
Any additional services outside the scope of this Contract will be billed separately at a rate of $[Hourly Rate] per hour.

5. Client’s Obligations

Provide the Service Provider with access to the property during normal business hours.
Promptly report any issues or concerns regarding the building’s condition.
Maintain property insurance to cover any potential damages.

6. Service Provider’s Obligations

Perform all services with the highest standards of professionalism and care.
Ensure all personnel are adequately trained and qualified.
Use only high-quality materials and tools for maintenance and repairs.

7. Reporting

The Service Provider will provide the Client with detailed reports following each inspection and maintenance visit. Reports will include:

Observations and findings.
Recommendations for necessary repairs or improvements.
Photographs documenting the condition of the property.

8. Termination

Either party involved in this agreement has the right to terminate this Contract by providing a written notice, specifying their intention to end the agreement, a specified number of [Number] days in advance of the termination taking effect.
Should the agreement come to an end, the Client is obligated to compensate for all services that have been provided up until the date on which the termination becomes effective.

9. Liability

The Service Provider shall carry insurance covering any damages that may occur as a result of its services. This includes general liability insurance and workers' compensation insurance.
The Service Provider's liability is limited to the amount of compensation received under this Contract. The Service Provider is not liable for indirect, incidental, or consequential damages arising out of or related to the services provided under this Contract.
The Client agrees to indemnify and hold harmless the Service Provider from any and all claims, damages, losses, and expenses arising out of or resulting from the Client's negligence or failure to comply with the terms of this Contract.

10. Confidentiality

Both parties agree to maintain the confidentiality of all proprietary information and data exchanged during the term of this Contract. This includes but is not limited to, technical data, financial information, business strategies, and trade secrets.
The confidentiality obligations shall survive the termination or expiration of this Contract for a period of [Number] years.
The act of disclosing any confidential information to third-party entities necessitates obtaining the prior written consent from the party that originally disclosed the information, unless such disclosure is mandated by legal requirements.

11. Dispute Resolution

Any disputes arising out of or in connection with this Contract shall be resolved through negotiation between the parties. The parties agree to meet in good faith to discuss and resolve any disputes.
If the dispute cannot be resolved through negotiation, it shall be submitted to mediation administered by a mutually agreed-upon mediator. The parties shall share the costs of mediation equally.
If mediation fails to resolve the dispute, either party may pursue legal action in a court of competent jurisdiction. The prevailing party in any legal action shall be entitled to recover its reasonable attorneys' fees and costs.

12. Governing Law

This Contract shall be governed by and construed in accordance with the laws of the state of [State], without regard to its conflict of laws principles.
Any legal actions or proceedings arising out of or related to this Contract shall be brought exclusively in the courts located in [County], [State]. Both parties consent to the jurisdiction of such courts and waive any objections to such venue.

13. Amendments

Any amendments or modifications to this Contract must be made in writing and signed by both parties. Verbal agreements or understandings shall not be binding unless confirmed in writing.
The written amendment must specifically reference this Contract and indicate the specific changes to be made.
No waiver of any provision of this Contract shall be effective unless in writing and signed by the party against whom the waiver is to be enforced. A waiver of any term or condition shall not be construed as a waiver of any other term or condition of this Contract.

14. Entire Agreement

This Contract constitutes the entire agreement between the parties and supersedes all prior agreements, understandings, and representations, whether oral or written, with respect to the subject matter hereof.
Each party acknowledges that it has not relied upon any representation or warranty not set forth in this Contract.
If any provision of this Contract is found to be invalid or unenforceable, the remaining provisions shall continue in full force and effect.

IN WITNESS WHEREOF, the parties hereto have executed this Architecture Maintenance Contract as of the day and year first above written.

[Your Company Name]

[Your Name]

[Job Title]

[Client's Name]

[Client's Name]

[Job Title]