Architecture Administrative Assistant Job Description

Job Summary/Objective

The Architecture Administrative Assistant will support the architectural team by handling various administrative tasks. This role requires a detail-oriented individual who can manage documentation, schedule appointments, and communicate effectively with clients and team members. The objective is to ensure that all administrative functions are carried out efficiently, contributing to the smooth operation of the architectural projects.

Responsibilities and Duties

Manage and organize project documentation, including blueprints, contracts, and permits.
Schedule and coordinate meetings and appointments for the architectural team.
Facilitate communication between clients, vendors, and the architectural team.
Maintain office supplies and equipment, ensuring they are properly stocked and functioning.
Prepare and distribute minutes of meetings and project updates to stakeholders.

Qualifications

High school diploma or equivalent; an Associate's or Bachelor's degree is preferred.
Minimum of [2] years of administrative experience, preferably in the architecture or construction industry.
Proficiency in Microsoft Office Suite and other relevant software.
Strong organizational and multitasking skills.
Excellent written and verbal communication skills.

Skills and Competencies

Exceptional communication skills, both written and verbal.
Ability to work independently as well as part of a team.
Strong customer service orientation and interpersonal skills.
Proactive attitude and ability to anticipate needs and provide solutions.
Discretion and confidentiality in handling sensitive information.

Salary and Benefits

The salary for the Architecture Administrative Assistant position ranges from [$45,000] to [$55,000] per year, depending on experience and qualifications. Benefits include health insurance, paid time off, and a 401(k) plan.

How to Apply

Interested candidates should submit their resume and cover letter to [Your Company Email]. Please include "Architecture Administrative Assistant Application" in the subject line of your email.