Free Architecture Project Contract Template
This Architecture Project Contract ("Contract") is made and entered into as of [Month Day, Year] ("Effective Date"), by and between [Your Company Name], with its principal place of business at [Your Company Address] (hereinafter referred to as "The Architectural Firm"), and [Your Client Name], with its principal place of residence or business at [Your Client Address] (hereinafter referred to as "The Client").
1. Scope of Work
The Architectural Firm agrees to perform the following architectural services for The Client as described below:
a. Initial Design Consultation
The Architectural Firm will engage in an initial design consultation with The Client to assess needs and perform a feasibility study. This preliminary stage aims to establish a clear understanding of The Client’s vision, requirements, and project limitations to ensure that the proposed architectural solutions are viable and tailored to The Client’s objectives.
b. Development of Conceptual Design Options
Following the initial consultation, the Architectural Firm will develop several conceptual design options. These options will be presented to The Client for review and approval, allowing The Client to select the preferred design that best fits their needs and aspirations.
c. Preparation of Detailed Design Drawings and Specifications
Once a conceptual design is approved, the Architectural Firm will prepare comprehensive design drawings, detailed specifications, and a materials list. These documents will articulate the architectural vision in detail, serving as a definitive guide for construction and ensuring alignment with The Client's expectations.
d. Submission for Approvals and Permits
The Architectural Firm will undertake the responsibility of submitting the plans to the appropriate authorities to obtain necessary approvals and permits. This step is crucial to ensure compliance with local zoning laws, building codes, and other regulatory requirements, facilitating a smooth progression of the project.
e. Project Management Services
The firm will provide ongoing project management services to oversee the construction process. This includes regular site visits, coordination with contractors, and direct supervision of the project to ensure adherence to the design, timeline, and budget.
f. Adapting Design Modifications
In response to feedback from The Client or mandates from regulatory bodies, the Architectural Firm will make necessary design modifications. This adaptability is crucial for addressing challenges and changes during the project lifecycle, ensuring that the final outcome meets all specifications and client satisfaction.
2. Project Timeline
The Architectural Firm is set to commence work on the project on [Start Date] and targets to complete the design phase by [Completion Date]. It is understood that this timeline is an estimate and may be subject to adjustments. Any changes to the timeline will be executed through mutual written agreement between The Architectural Firm and The Client, ensuring both parties are aligned with the new schedule and expectations.
3. Compensation and Payment Terms
The Client agrees to compensate The Architectural Firm as follows:
a. Total Project Fee
The Client shall compensate the Architectural Firm a total fee of [Total Fee Amount] for the architectural services rendered. This fee encompasses all the detailed services as outlined in the scope of work.
b. Payment Schedule
i. [Percentage]% of the total fee will be due upon signing of this Contract as an initiation of the engagement and to facilitate the commencement of work.
ii. [Percentage]% of the fee will be due upon completion of the design phase, ensuring that the initial set of deliverables meets The Client's approval.
iii. The remaining balance of the fee will be due upon the completion of the project or as per any other agreed terms.
c. Terms of Payment
All payments are to be made within [Number of Days] days from the date of each invoice. This prompt payment is crucial to maintain the project flow and to ensure that resources are adequately allocated throughout the duration of the project.
4. Responsibilities of The Client
The Client agrees to provide the following:
a. Provision of Documents and Information
The Client is responsible for supplying all necessary documents and information required for the project. This includes but is not limited to site plans, property deeds, and any previously commissioned studies or reports that are relevant to the project’s scope. Providing these documents in a timely manner is crucial for maintaining the project's timeline and ensuring the architectural design aligns with existing conditions and constraints.
b. Access to the Project Site
The Client agrees to grant The Architectural Firm and its designated representatives access to the project site as needed throughout the duration of the project. This access is essential for assessments, measurements, and ongoing oversight of the construction process to ensure that the project is executed according to the agreed specifications.
c. Responsiveness to Inquiries and Approvals
The Client commits to maintaining a reasonable level of responsiveness to inquiries and requests for approvals from The Architectural Firm. This responsiveness is vital to prevent delays and ensure that the project progresses smoothly and within the established timelines.
5. Compliance with Laws and Regulations
The Architectural Firm pledges to ensure that all designs and construction activities comply with the applicable zoning laws, building codes, and regulations of [State]. This commitment includes conducting thorough research, engaging with local authorities, and ongoing compliance checks throughout the project. The firm's adherence to these legal and regulatory frameworks not only ensures the legality of the construction but also enhances the safety and sustainability of the building.
6. Conflict Resolution
Any disputes arising out of or in connection with this Contract will be resolved through the following process:
a. Initial Negotiation
Should any disputes arise related to or in connection with this Contract, the first course of action will be an initial negotiation between The Client and The Architectural Firm. Both parties agree to engage in good faith negotiations to try to resolve the dispute without external intervention.
b. Mediation
If negotiations are unsuccessful, the parties agree to proceed to mediation. A neutral, mutually agreed-upon mediator will be engaged to facilitate this process. Mediation is intended to offer a structured environment to find a resolution and is preferred as a cost-effective alternative to litigation.
c. Arbitration
In the event that mediation fails to resolve the dispute, the conflict will be escalated to arbitration. This arbitration will be conducted in accordance with the rules of [Arbitration Institution], providing a binding resolution based on an impartial review of the dispute by an arbitrator or arbitration panel.
7. Changes to the Scope of Work
Any alterations to the scope of work necessitate the creation of a written change order. This document must detail the specific adjustments to the project's deliverables, timeline, and outline any additional costs that may arise due to these changes. Both parties—The Architectural Firm and The Client—must review and sign the change order to authenticate it. Only after this formal agreement can work based on the revised terms commence. This protocol ensures that both parties maintain alignment and consent on the project's scope and prevent misunderstandings or unilateral decisions that could impact project outcomes.
8. Termination
This Contract may be terminated by either party for the following reasons:
a. Termination by Mutual Agreement
This Contract can be terminated at any time by mutual consent of both parties. In such cases, a formal agreement will be drafted and signed by both The Architectural Firm and The Client, ensuring that the termination is handled professionally and amicably, with clear documentation outlining the terms of dissolution.
b. Termination for Non-Performance
Either party has the right to terminate the Contract if the other party fails to meet its contractual obligations. If such a breach occurs, the non-breaching party must provide written notice to the breaching party. The breaching party then has [Number of Days] days to remedy the failure. If the breaching party does not cure the failure within this period, the non-breaching party may proceed to terminate the Contract. This stipulation is intended to provide a fair opportunity for remedy and ensure that termination is justifiable and grounded in persistent non-compliance.
9. Governing Law
This Contract shall be construed in accordance with the laws of [State].
10. Entire Agreement
This Contract constitutes the entire agreement between the parties, and supersedes all prior agreements, representations, and understandings, whether written or oral, with respect to the subject matter hereof.
IN WITNESS WHEREOF, the parties hereto have executed this Architecture Project Contract as of the day and year first above written.
By: 
[Your Name]
[Your Job Title]
[Your Company Name]
[Date]
By:
[Your Client Name]
[Date]
