Hotel Letter of Intent

[Month Day, Year]

[Recipient's Name]

[Recipient's Address]

Subject: Letter of Intent

Dear [Recipient's Name],

We are pleased to inform you that [Your Company Name] is interested in entering into a formal agreement with you regarding the hosting of the Annual Business Conference. This Letter of Intent outlines the preliminary terms and conditions of our proposed agreement.

Purpose:

The purpose of this letter is to set forth our mutual intentions and to provide a framework for negotiating a definitive agreement concerning the hosting and management of the Annual Business Conference at our hotel [Your Company Name].

Scope of Work:

[Your Company Name] agrees to provide the following services:

Provision of conference rooms and facilities
Catering services for all conference days
Accommodation arrangements for out-of-town attendees

Proposed Terms:

Duration: The agreement will be in effect from [Month Day, Year], to [Month Day, Year].
Compensation: [Your Company Name] will receive a fee of $[Amount] for the services provided, payable as follows:

25% deposit upon signing the formal agreement
50% payable 30 days before the event
25% balance payable upon event completion

Responsibilities: Both parties agree to fulfill their respective responsibilities as outlined in the final agreement.
Confidentiality: Both parties agree to maintain the confidentiality of all proprietary information exchanged during the term of this agreement.
Termination: Either party may terminate this agreement with 30 days written notice.

Next Steps:

We propose to finalize the terms of this agreement by [Month Day, Year]. Please review this Letter of Intent and provide your feedback by [Month Day, Year]. Upon mutual agreement, we will proceed with drafting a formal contract.

We look forward to a successful collaboration and believe that this agreement will be mutually beneficial. Should you have any questions or require further information, please do not hesitate to contact us at [Your Company Number] or [Your Company Email].

Thank you for considering this proposal. We are excited about the possibility of working together and are confident that our combined efforts will result in a successful partnership.

Sincerely,

[Your Name]

Event Coordinator

[Your Company Name]