Hotel Letter of Intent
Hotel Letter of Intent
[Month Day, Year]
[Recipient's Name]
[Recipient's Address]
Subject: Letter of Intent
Dear [Recipient's Name],
We are pleased to inform you that [Your Company Name] is interested in entering into a formal agreement with you regarding the hosting of the Annual Business Conference. This Letter of Intent outlines the preliminary terms and conditions of our proposed agreement.
Purpose:
The purpose of this letter is to set forth our mutual intentions and to provide a framework for negotiating a definitive agreement concerning the hosting and management of the Annual Business Conference at our hotel [Your Company Name].
Scope of Work:
[Your Company Name] agrees to provide the following services:
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Provision of conference rooms and facilities
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Catering services for all conference days
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Accommodation arrangements for out-of-town attendees
Proposed Terms:
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Duration: The agreement will be in effect from [Month Day, Year], to [Month Day, Year].
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Compensation: [Your Company Name] will receive a fee of $[Amount] for the services provided, payable as follows:
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25% deposit upon signing the formal agreement
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50% payable 30 days before the event
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25% balance payable upon event completion
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Responsibilities: Both parties agree to fulfill their respective responsibilities as outlined in the final agreement.
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Confidentiality: Both parties agree to maintain the confidentiality of all proprietary information exchanged during the term of this agreement.
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Termination: Either party may terminate this agreement with 30 days written notice.
Next Steps:
We propose to finalize the terms of this agreement by [Month Day, Year]. Please review this Letter of Intent and provide your feedback by [Month Day, Year]. Upon mutual agreement, we will proceed with drafting a formal contract.
We look forward to a successful collaboration and believe that this agreement will be mutually beneficial. Should you have any questions or require further information, please do not hesitate to contact us at [Your Company Number] or [Your Company Email].
Thank you for considering this proposal. We are excited about the possibility of working together and are confident that our combined efforts will result in a successful partnership.
Sincerely,
[Your Name]
Event Coordinator
[Your Company Name]
