Hotel Acceptance Letter

[Date]

[Your Client Name]

[Your Client Address]

Subject: Booking Confirmation for [Your Client Name]

Dear [Your Client Name],

We are pleased to inform you that we have formally acknowledged and accepted your recent booking request at [Your Company Name]. Please find below the detailed confirmation of your reservation:

Reservation Dates: [Check-In Date] to [Check-Out Date]
Room Type: [Room Type]
Number of Guests: [Number of Guests]
Rate: [Daily Rate] per night
Special Requests: We have noted the following special requests associated with your reservation:
- Early Check-In: You have requested an early check-in at 11:00 AM. We will do our best to accommodate this request based on room availability on the day of your arrival.
- Late Check-Out: A late check-out at 3:00 PM has been arranged for your convenience, allowing you more time to relax and prepare for your departure.
- Room Location: You have specified a preference for a room on a higher floor with a city view. We have reserved a deluxe room on the 14th floor that meets this preference.
- Dietary Requirements: You have indicated dietary restrictions including a gluten-free and dairy-free requirement. Our restaurant and room service menus offer several options that cater to these needs, and our chefs are notified of your preferences.
- Transportation Services: We have arranged for a complimentary shuttle pick-up from the airport upon your arrival. Please provide your flight details so we can ensure timely service.
- Celebratory Arrangements: You mentioned the occasion of your anniversary. We are delighted to provide a complimentary bottle of champagne and a small cake as a gesture of celebration upon your arrival.

We sincerely appreciate your choice to stay with us at [Your Company Name]. Our commitment to providing an exceptional experience for all our guests is unwavering. As a valued guest, you will have access to a wide range of amenities designed to enhance your stay:

Complimentary Wi-Fi: Our hotel offers complimentary high-speed Wi-Fi accessible throughout the premises, ensuring that you remain connected seamlessly at all times. Whether you are catching up on work, staying in touch with family and friends, or streaming your favorite media, our reliable internet service covers all your connectivity needs without any additional cost.
Fully Equipped Fitness Center: Our state-of-the-art fitness center is open 24/7, catering to all schedules and fitness levels. The facility is equipped with a wide range of cardio machines, weight training equipment, and free weights. For those who prefer a structured workout, we offer daily classes ranging from yoga to high-intensity interval training (HIIT), all led by certified instructors.
Outdoor Pool with Sun Deck and Bar Service: Our expansive outdoor pool area is a perfect oasis for relaxation and recreation. The pool is surrounded by a sun deck equipped with comfortable loungers, perfect for sunbathing or indulging in a good book. Additionally, our poolside bar offers a variety of refreshments and light meals, served directly to your lounger or in the pool’s swim-up bar section.
24-Hour Concierge Services: Our concierge team is available around the clock to assist you with any requirements during your stay. From making dining reservations at top local restaurants to recommending and booking tours and activities, our knowledgeable staff is dedicated to enhancing your visit. They can also assist with practical needs such as transportation arrangements, floral services, and ticketing for events and attractions.

Should you require further assistance or wish to add to your list of requests, please do not hesitate to contact us at [Your Company Number] or [Your Company Email]. We are here to ensure your stay is everything you anticipated and more.

Thank you once again for choosing [Your Company Name]. We look forward to hosting you and ensuring an enjoyable stay.

Sincerely,

[Your Name]

[Your Job Title]

[Your Company Name]

[Your Email]