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Hotel Project Meeting Minutes

Hotel Project Meeting Minutes

I. Meeting Details

Date

[MM-DD-YYYY]

Time

[HH

AM/PM]

Location

[Your Company Address]

Chairperson

[Name], Project Manager

II. Attendees

Name

Position

Present (Y/N)

[Name]

Project Manager

Y

[Name]

Procurement Manager

Y

[Name]

Project Coordinator

N

[Name]

Assistant Operations Manager

Y

[Name]

Human Resources Manager

Y

[Name]

Quality Assurance Manager

Y

III. Meeting Agenda

Item

Description

Time Allotted

1. Project Updates

Update on current project milestones and timelines.

15 min

2. Vendor Contract Review

Discussion of terms and negotiation needs.

10 min

3. Software Training Schedule

Coordination of upcoming training sessions.

10 min

4. Quality Assurance

Report on recent QA checks and issues.

10 min

5. Next Steps

Outline actions and responsibilities moving forward.

15 min

IV. Discussion Summary

  • Project Updates: [Name], Assistant Operations Manager, presented an updated progress report. Issues such as delayed material deliveries were highlighted.

  • Vendor Contract Review: [Name], Procurement Manager, discussed key concerns with the new vendor contracts needing renegotiation, particularly around penalty clauses and delivery timelines.

  • Software Training Schedule: [Name], Human Resources Manager, confirmed the schedule for training staff on the new management software, stressing the importance of full attendance.

  • Quality Assurance: [Name], Quality Assurance Manager, shared findings from the latest inspections, noting some non-compliance with safety standards that need immediate attention.

V. Action Items

Task

Assigned to

Deadline

Status

Review and renegotiate vendor contracts

[Name]

[MM-DD-YYYY]

Pending

Update project timeline

[Name]

[MM-DD-YYYY]

In Progress

Prepare and distribute progress report

[Name]

[MM-DD-YYYY]

Pending

Schedule all staff for software training

[Name]

[MM-DD-YYYY]

Scheduled

Conduct follow-up QA checks

[Name]

[MM-DD-YYYY]

Pending

VI. Additional Notes

  • Next meeting scheduled for [MM-DD-YYYY] at [HH AM/PM].

  • All attendees are requested to review the action items and come prepared with updates for the next meeting.

VII. Approval

Minutes Prepared by: [Your Name], Operations Manager

Reviewed and Approved by: [Name], Project Manager

Signature:

Date: [MM-DD-YYYY]

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