Hotel Project Meeting Minutes
Hotel Project Meeting Minutes
I. Meeting Details
|
Date |
[MM-DD-YYYY] |
|---|---|
|
Time |
[HH AM/PM] |
|
Location |
[Your Company Address] |
|
Chairperson |
[Name], Project Manager |
II. Attendees
|
Name |
Position |
Present (Y/N) |
|---|---|---|
|
[Name] |
Project Manager |
Y |
|
[Name] |
Procurement Manager |
Y |
|
[Name] |
Project Coordinator |
N |
|
[Name] |
Assistant Operations Manager |
Y |
|
[Name] |
Human Resources Manager |
Y |
|
[Name] |
Quality Assurance Manager |
Y |
III. Meeting Agenda
|
Item |
Description |
Time Allotted |
|---|---|---|
|
1. Project Updates |
Update on current project milestones and timelines. |
15 min |
|
2. Vendor Contract Review |
Discussion of terms and negotiation needs. |
10 min |
|
3. Software Training Schedule |
Coordination of upcoming training sessions. |
10 min |
|
4. Quality Assurance |
Report on recent QA checks and issues. |
10 min |
|
5. Next Steps |
Outline actions and responsibilities moving forward. |
15 min |
IV. Discussion Summary
-
Project Updates: [Name], Assistant Operations Manager, presented an updated progress report. Issues such as delayed material deliveries were highlighted.
-
Vendor Contract Review: [Name], Procurement Manager, discussed key concerns with the new vendor contracts needing renegotiation, particularly around penalty clauses and delivery timelines.
-
Software Training Schedule: [Name], Human Resources Manager, confirmed the schedule for training staff on the new management software, stressing the importance of full attendance.
-
Quality Assurance: [Name], Quality Assurance Manager, shared findings from the latest inspections, noting some non-compliance with safety standards that need immediate attention.
V. Action Items
|
Task |
Assigned to |
Deadline |
Status |
|---|---|---|---|
|
Review and renegotiate vendor contracts |
[Name] |
[MM-DD-YYYY] |
Pending |
|
Update project timeline |
[Name] |
[MM-DD-YYYY] |
In Progress |
|
Prepare and distribute progress report |
[Name] |
[MM-DD-YYYY] |
Pending |
|
Schedule all staff for software training |
[Name] |
[MM-DD-YYYY] |
Scheduled |
|
Conduct follow-up QA checks |
[Name] |
[MM-DD-YYYY] |
Pending |
VI. Additional Notes
-
Next meeting scheduled for [MM-DD-YYYY] at [HH AM/PM].
-
All attendees are requested to review the action items and come prepared with updates for the next meeting.
VII. Approval
Minutes Prepared by: [Your Name], Operations Manager
Reviewed and Approved by: [Name], Project Manager
Signature: 
Date: [MM-DD-YYYY]
