Hotel Virtual Meeting Minutes
Hotel Virtual Meeting Minutes
I. Meeting Details
|
Date |
[MM-DD-YYYY] |
|---|---|
|
Time |
[HH:AM/PM] |
|
Platform |
[Video Conferencing Platform] |
|
Meeting Link |
[Insert Meeting Link] |
|
Chairperson |
[Name], Project Manager |
II. Attendees
|
Name |
Position |
Present (Y/N) |
|---|---|---|
|
[Name] |
Project Manager |
Y |
|
[Name] |
IT Specialist |
Y |
|
[Name] |
Human Resources Manager |
Y |
|
[Name] |
Facilities Manager |
Y |
|
[Name] |
Marketing Coordinator |
Y |
|
[Name] |
Legal Compliance Manager |
Y |
III. Meeting Agenda
|
Item |
Description |
Time Allotted |
|---|---|---|
|
1. Project Updates |
Update on current project milestones and timelines. |
15 min |
|
2. Update Reservation System |
Discussion of new feature integration. |
10 min |
|
3. Training Program Development |
Overview of new employee training program. |
10 min |
|
4. Renovation Schedule Planning |
Review of renovation schedule for lobby and guestrooms. |
10 min |
|
5. Marketing Campaign |
Planning for the holiday season marketing campaign. |
10 min |
|
6. Compliance Audit Preparation |
Preparation for upcoming compliance audit. |
15 min |
IV. Discussion Summary
-
Project Updates: [Name], Project Manager, provided an update on current milestones, highlighting progress and any delays.
-
Update Reservation System: [Name], IT Specialist, discussed the integration of a new feature in the reservation system allowing guests to customize their room amenities before arrival. Emphasis was placed on thorough testing to avoid disruptions. The update is due by [MM-DD-YYYY].
-
Training Program Development: [Name], Human Resources Manager, outlined the development of a comprehensive training program for new front desk employees. The program will focus on customer service excellence and reservation handling. All materials and trainer schedules will be finalized two weeks prior to the implementation date of [MM-DD-YYYY].
-
Renovation Schedule Planning: [Name], Facilities Manager, presented a draft of the renovation schedule for the lobby and first-floor guestrooms. The plan includes timelines, selected contractors, and budget forecasts. A final presentation is due at the next management meeting on [MM-DD-YYYY].
-
Marketing Campaign: [Name], Marketing Coordinator, proposed a targeted marketing campaign to boost bookings for the upcoming holiday season. The campaign will include promotional materials, digital advertising strategies, and special package deals, ready for launch by [MM-DD-YYYY].
-
Compliance Audit Preparation: [Name], Legal Compliance Manager, discussed preparations for the upcoming compliance audit. This involves reviewing all documentation, updating policy manuals, and organizing staff training sessions on compliance matters. A preliminary report is due by [MM-DD-YYYY] for review.
V. Action Items
|
Task |
Assigned to |
Deadline |
Status |
|---|---|---|---|
|
Update reservation system |
[Name] |
[MM-DD-YYYY] |
In Progress |
|
Develop employee training program |
[Name] |
[MM-DD-YYYY] |
In Progress |
|
Draft renovation schedule |
[Name] |
[MM-DD-YYYY] |
In Progress |
|
Create holiday season marketing campaign |
[Name] |
[MM-DD-YYYY] |
In Progress |
|
Prepare for compliance audit |
[Name] |
[MM-DD-YYYY] |
In Progress |
VI. Additional Notes
-
Next virtual meeting scheduled for [MM-DD-YYYY] at [HH:AM/PM] on [Video Conferencing Platform].
-
All attendees are requested to review the action items and come prepared with updates for the next meeting.
VII. Approval
Minutes Prepared by: [Your Name], Operations Manager
Reviewed and Approved by: [Name], Project Manager
Signature: 
Date: [MM-DD-YYYY]
