Hotel Renovation Agreement

This Hotel Renovation Agreement ("Agreement") is made and entered into as of [Date], by and between [Your Company Name] ("Owner"), and [Contractor Name] ("Contractor"). Collectively referred to as the "Parties."

Recitals

WHEREAS, the Owner operates a hotel that requires renovations and upgrading to maintain competitive standards;

WHEREAS, the Contractor is recognized for their expertise in comprehensive construction and renovation services and has agreed to undertake the renovation project of the Owner's hotel;

NOW, THEREFORE, in consideration of the mutual covenants and agreements contained herein, the Parties agree as follows:

1. Scope of Work

1.1 General Description

The Contractor shall perform the necessary renovation services to upgrade the aesthetic and functional features of the Owner’s hotel located at [Your Company Address] ("Hotel"). This renovation covers specified areas including the lobby, guest rooms, conference facilities, and the exterior facade, as detailed in the attached Exhibit A (Scope of Work).

1.2 Detailed Scope

Lobby Area: Complete redesign and reconstruction to modernize the guest reception and seating areas.
Guest Rooms: Refurbishment of [number] guest rooms to include state-of-the-art furnishings, fixtures, and technology.
Conference and Banquet Facilities: Upgrades to audio-visual systems, decoration, and furnishings.
Exterior Facade: Enhancements to include new landscaping, signage, and structural repairs.
Systems Upgrades: Modernization of HVAC, electrical, and plumbing systems to improve efficiency and compliance with current standards.

1.3 Changes and Modifications

All changes to this scope must be agreed upon through written change orders, which will form part of this Agreement as subsequent exhibits.

2. Timeline

2.1 Project Schedule

The renovation project will commence on [Start Date] and is projected to complete by [End Date]. The Contractor is responsible for adhering to the timeline detailed in Exhibit B (Project Timeline), which outlines each phase of the project and its expected completion date.

2.2 Delays

Any delays must be promptly communicated to the Owner. If delays are due to unforeseeable circumstances or force majeure, the Parties will negotiate a reasonable extension of the deadline. Otherwise, penalties may apply as agreed in Exhibit C (Penalty for Delays).

3. Compensation

3.1 Contract Price

The total price for the renovation is set at [Total Contract Amount] USD, covering all labor, materials, and equipment costs. Detailed pricing is provided in Exhibit D (Cost Breakdown).

3.2 Payment Schedule

The payment will be made according to the following milestones:

Deposit: [Percentage]% of the total price payable upon signing this Agreement.
Progress Payments: Subsequent payments of [Percentage]% each following the completion of major milestones.
Final Payment: The balance payable upon project completion and satisfactory inspection by the Owner.

4. Materials and Equipment

4.1 Provision of Materials

The Contractor will procure all necessary materials as per the quality and standards specified in Exhibit E (Materials Specifications). All major material purchases need prior approval from the Owner.

4.2 Equipment Use

The Contractor is responsible for providing all equipment necessary to complete the renovation. The Contractor shall ensure that the equipment is in good working condition and meets safety standards.

5. Insurance and Liability

5.1 Insurance Coverage

The Contractor shall maintain insurance coverage as follows throughout the project duration:

General Liability Insurance: Covering injuries or damages to third parties or property, with a minimum coverage of [amount] USD.
Workers' Compensation: As required by law to cover for any employee injuries.
Property Insurance: Covering any damages to the Hotel during renovations.

Certificates of Insurance must be provided to the Owner before project commencement.

5.2 Indemnification

The Contractor agrees to indemnify and hold the Owner harmless from any damages, claims, liabilities, and expenses arising from the Contractor's negligence or breach of this Agreement. This indemnification will survive the termination of the Agreement.

6. Miscellaneous Provisions

6.1 Entire Agreement

This Agreement represents the entire agreement between the Parties concerning the project and supersedes any prior discussions, agreements, or understandings.

6.2 Amendments

Any amendments to this Agreement must be in writing and signed by both Parties.

6.3 Governing Law

This Agreement is governed by the laws of [State] and any disputes will be resolved in the courts of this jurisdiction.

6.4 Dispute Resolution

Disputes under this Agreement will be resolved first through mediation, and if necessary, through arbitration.

IN WITNESS WHEREOF, the Parties hereto have executed this Hotel Renovation Agreement as of the day and year first above written.

[Your Company Name]

Signature:

[Name]

[Title]

[Date]

[Contractor Name]:

Signature:

[Name]

[Title]

[Date]

Exhibit A: Scope of Work

1. Lobby Area

Complete redesign to feature a modern, welcoming aesthetic.
Installation of new guest reception desks, comfortable seating areas, and decorative elements.
Implementation of energy-efficient lighting and interactive digital signage.

2. Guest Rooms

Renovation of [number] guest rooms to include luxury furnishings, high-quality bedding, and modern bathrooms.
Installation of smart room technology for lights, climate control, and entertainment systems.
Enhancement of soundproofing and privacy measures.

3. Conference and Banquet Facilities

Upgrade of audio-visual systems to state-of-the-art technology.
Redecoration of interiors to accommodate a variety of layouts and events.
Improvement of lighting and acoustic panels to enhance functionality and aesthetics.

4. Exterior Facade

Refurbishment of the hotel exterior including painting, structural repairs, and new signage.
Landscaping improvements including new garden areas, pathways, and outdoor lighting.
Installation of environmentally friendly and energy-efficient exterior solutions.

5. Systems Upgrade

Comprehensive update to HVAC systems for improved climate control and energy efficiency.
Overhaul of electrical systems to ensure safety and accommodate modern technology needs.
Modernization of plumbing systems to enhance water efficiency and reliability.

Exhibit B: Project Timeline

1. Initial Setup and Preparation

Start Date: [Specific Date]
Duration: 2 weeks
Activities: Site preparation, installation of temporary facilities, and finalization of work schedules.

2. Lobby Area Renovation

Start Date: [Specific Date following Initial Setup]
Duration: 1 month
Milestones: Completion of demolition, framing, and installation of new features.

3. Guest Room Upgrades

Phased Start Dates: [Specific Dates]
Duration per phase: 3 months
Milestones: Completion of every 10 rooms.

4. Conference and Banquet Facilities

Start Date: [Specific Date]
Duration: 2 months
Milestones: AV installations, decor setup.

5. Exterior and Systems Upgrades

Start Date: [Specific Date]
Duration: 3 months
Milestones: Facade completion, system functionality tests.

6. Finalization and Cleanup

Start Date: [Specific Date]
Duration: 2 weeks
Milestones: Final inspections, removal of construction debris, final touches.

Exhibit C: Penalty for Delays

1. Daily Penalty

For every day of delay beyond the agreed project completion date, a penalty of $[specific amount] will be deducted from the final payment.

Exhibit D: Cost Breakdown

1. Material Costs

Detailed list of all materials with unit costs and total projected costs.

2. Labor Costs

Breakdown of labor hours, rates, and total costs for each phase of the project.

3. Equipment Costs

List of necessary equipment with rental or purchase costs.

Exhibit E: Materials Specifications

1. Lobby Area

Specific brands and quality standards for furniture, fixtures, and lighting.

2. Guest Rooms

Specifications for bedding, furniture, technology.

3. Conference and Banquet Facilities

Brands and specifications for AV systems and furniture.

4. Exterior Facade

Types and brands of paint, structural materials, and landscaping elements.

5. Systems

Brands and models of HVAC units, electrical components, and plumbing fixtures.