Hotel Executive Assistant Job Description

Job Title: Executive Assistant

Job Summary

[Your Company Name] seeks a highly organized and professional Executive Assistant to support our executive leadership team. The ideal candidate will possess exceptional communication and administrative skills. This role is integral to ensuring the smooth operation of executive functions and maintaining the highest standards of hospitality excellence.

Key Responsibilities

1. Administrative Support:

   • Manage and maintain executive schedules, including appointments, meetings, and travel arrangements.

   • Prepare and edit correspondence, communications, presentations, and other documents.

   • Handle incoming and outgoing communications on behalf of the executives.

2. Meeting Coordination:

   • Organize and coordinate meetings, including preparing agendas, booking meeting rooms, and arranging catering services.

   • Take detailed minutes during meetings and follow up on action items.

3. Travel Arrangements:

   • Plan and coordinate complex travel itineraries, including flights, accommodations, and ground transportation.

   • Ensure all travel arrangements are seamless and cost-effective.

4. Office Management:

   • Maintain executive office organization, including filing systems and office supplies.

   • Act as a point of contact between executives and internal/external stakeholders.

   • Handle confidential information with discretion and professionalism.

5. Project Management:

   • Assist in the planning and execution of special projects and events.

   • Coordinate with various departments to ensure timely completion of projects.

6. Relationship Management:

   • Build and maintain strong relationships with key stakeholders, clients, and partners.

   • Represent the executive team in a professional manner during interactions.

Qualifications

• Bachelor’s degree in Business Administration, Hospitality Management, or related field.

• Minimum of 5 years of experience as an Executive Assistant, preferably in the hospitality industry.

• Exceptional organizational and time-management skills.

• Strong written and verbal communication skills.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• Ability to multitask and prioritize tasks effectively.

• High level of discretion and confidentiality.

• Excellent interpersonal skills and a professional demeanor.

Benefits

• Competitive salary and performance-based bonuses.

• Comprehensive health, dental, and vision insurance.

• Retirement savings plan with company match.

• Paid time off and holiday pay.

• Professional development and career advancement opportunities.

• Employee discounts on hotel stays, dining, and services.

Application Process

Interested candidates are invited to submit their resume, cover letter, and references to [Your Company Email]. Please include "Executive Assistant Application - [Your Company Name]" in the subject line of your email. We thank all applicants for their interest; however, only those selected for an interview will be contacted.

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