Hotel Maintenance Meeting Minutes

I. Meeting Details

Date	[MM-DD-YYYY]
Time	[HH:MM AM/PM]
Location	[Your Company Address]
Chairperson	[Name], Maintenance Manager

II. Attendees

Name	Position	Present (Y/N)
[Name]	Maintenance Manager	Y
[Name]	HVAC Specialist	Y
[Name]	Maintenance Technician	N
[Name]	Landscaping Coordinator	Y
[Name]	Safety Officer	Y
[Name]	Pool Maintenance Supervisor	Y

III. Meeting Agenda

Item	Description	Time Allotted
1. HVAC System Check	Diagnostic and efficiency test review.	15 min
2. Guest Room Inspections	Detailed inspection reports and action plans.	10 min
3. Landscaping and Exterior Maintenance	Planning and scheduling exterior upkeep.	10 min
4. Fire Safety Equipment Check	Safety equipment status and certification updates.	10 min
5. Pool Area Upkeep	Pool maintenance and off-season planning.	15 min

IV. Discussion Summary

• HVAC System Check: [Name], HVAC Specialist, provided an update on the comprehensive diagnostic and efficiency tests conducted on all hotel HVAC units. Necessary repairs and replacements were identified to maintain optimal indoor air quality and comfort during peak usage times.

• Guest Room Inspections: [Name], Maintenance Technician, reported on detailed inspections of guest rooms, focusing on electrical systems, plumbing, and structural integrity. Issues such as leaky faucets, malfunctioning lights, and damaged furniture were addressed to uphold high standards of guest experience.

• Landscaping and Exterior Maintenance: [Name], Landscaping Coordinator, discussed plans for regular maintenance of the hotel's exterior, including landscaping, parking lot cleanliness, and facade upkeep. Seasonal floral arrangements and entrance area tidiness were coordinated with the landscaping team.

• Fire Safety Equipment Check: [Name], Safety Officer, outlined the schedule for the inspection and testing of all fire safety equipment, including smoke detectors, fire extinguishers, and sprinkler systems. Safety certifications and staff training were updated.

• Pool Area Upkeep: [Name], Pool Maintenance Supervisor, reviewed the cleaning and chemical balance checks of the hotel pool, ensuring compliance with health and safety standards. Off-season maintenance and necessary repairs to tiles and filtration systems were planned.

V. Action Items

Task	Assigned to	Deadline	Status
Conduct HVAC system diagnostic tests	[Name]	[MM-DD-YYYY]	In Progress
Perform guest room inspections	[Name]	[MM-DD-YYYY]	In Progress
Oversee landscaping and exterior maintenance	[Name]	[MM-DD-YYYY]	In Progress
Schedule fire safety equipment check	[Name]	[MM-DD-YYYY]	In Progress
Manage pool area upkeep	[Name]	[MM-DD-YYYY]	In Progress

VI. Additional Notes

• Next meeting scheduled for [MM-DD-YYYY] at [HH:MM AM/PM].

• All attendees are requested to review the action items and come prepared with updates for the next meeting.

VII. Approval

Minutes Prepared by: [Your Name], Operations Manager

Reviewed and Approved by: [Name], Maintenance Manager

Signature:

Date: [MM-DD-YYYY]

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