Hotel Payment Contract

This Hotel Payment Contract (the "Contract") is made and entered into on [Date], by and between [Your Company Name], located at [Your Company Address], ("Hotel"), and [Guest Name], residing at [Guest Address], ("Guest"). The Hotel and the Guest may be referred to individually as a "Party" and collectively as the "Parties."

1. Reservation Details

1.1 Accommodation

Room Type: Deluxe Suite
Room Number: 101
Check-In Date: [Date]
Check-Out Date: [Date]
Number of Guests: 2

1.2 Special Requests

Extra pillows and blankets
Vegan breakfast options
Late check-out at 1:00 PM

2. Payment Terms

2.1 Room Charges

Daily Rate: $250
Total Number of Nights: 5
Subtotal (Room Charges): $1,250

2.2 Additional Services

Breakfast: $20 per day
Spa Services: $100 per session
Airport Shuttle: $50 per trip
Other Services: $30 for in-room dining service

2.3 Taxes and Fees

City Tax: $50
Service Charge: $75
Other Fees: $20 (Resort Fee)

2.4 Total Payment

Total Room Charges: $1,250
Total Additional Services: $250 (5 breakfasts), $100 (1 spa session), $50 (1 shuttle trip), $30 (in-room dining)
Total Taxes and Fees: $145
Total Amount Due: $1,825

3. Payment Schedule

3.1 Deposit

Deposit Amount: $500
Due Date: [Date]

3.2 Balance Payment

Balance Amount: $1,325
Due Date: [Date]

3.3 Payment Methods

Accepted Payment Methods: Credit Card, Debit Card, Bank Transfer, Cash

4. Cancellation and Refund Policy

4.1 Cancellation by Guest

Notice Period for Cancellation: 7 days prior to the check-in date
Cancellation Fee: $250 if notice is given less than 7 days before check-in

4.2 Refund Policy

Full Refund: If cancellation is made 7 days or more prior to check-in
Partial Refund: If cancellation is made less than 7 days before check-in, deducting the Cancellation Fee
No Refund: If cancellation is made on or after the check-in date

5. Guest Obligations

5.1 Compliance with Hotel Policies

The Guest hereby agrees to adhere to and comply with all of the hotel's rules and regulations. These include but are not limited to, maintaining acceptable noise levels, adhering to the hotel's smoking policy, and following the rules regarding visitors.

5.2 Damages

The Guest is responsible for any damages caused to the hotel property during their stay. The Hotel reserves the right to charge the Guest for any repair or replacement costs.

6. Hotel Obligations

6.1 Room Availability

The Hotel assures that the specific type of room and the dates that have been reserved will be available as detailed in the Reservation Details.

6.2 Quality of Service

The Hotel pledges to consistently deliver services and amenities that are of high quality and correspond precisely with the descriptions provided at the time the booking is made.

6.3 Safety and Security

The Hotel guarantees that suitable safety and security measures are established and maintained to safeguard the Guest throughout the duration of their stay.

7. Force Majeure

7.1 Definition

Force Majeure Events: Events beyond the reasonable control of either Party, including but not limited to natural disasters, war, strikes, and governmental actions.

7.2 Effect of Force Majeure

Suspension of Obligations: Should there be a Force Majeure event, the responsibilities that both parties are obliged to fulfill according to the terms of this Contract shall be temporarily put on hold for the entirety of the period during which the Force Majeure event continues to occur.

8. Dispute Resolution

8.1 Negotiation

Good Faith Negotiation: The Parties agree to attempt to resolve any disputes arising from or in connection with this Contract through good faith negotiation.

8.2 Mediation and Arbitration

If the Parties are unable to resolve the dispute through negotiation, they agree to make an effort to settle the dispute by engaging in mediation.
If mediation fails, the dispute will be settled by binding arbitration under the rules of [Arbitration Organization].

9. Governing Law

9.1 Jurisdiction

Applicable Law: This Contract shall be governed by and construed in accordance with the laws of the state of [State], without regard to its conflict of law principles. The Parties agree that the United Nations Convention on Contracts for the International Sale of Goods shall not apply to this Contract.

9.2 Venue

Any legal proceedings arising out of or relating to this Contract shall be brought exclusively in the state and federal courts located in [County, State]. Each Party irrevocably submits to the personal jurisdiction of such courts and waives any objections based on venue or forum non-conveniens.

9.3 Legal Compliance

Both Parties agree to comply with all applicable laws, regulations, and ordinances relating to the performance of their obligations under this Contract. This includes, but is not limited to, laws related to privacy, data protection, and consumer rights.

9.4 Dispute Resolution

Negotiation and Mediation: In the event of a dispute arising out of or relating to this Contract, the Parties agree to first attempt to resolve the dispute through good faith negotiation. If the dispute cannot be resolved through negotiation, the Parties agree to attempt to resolve the dispute through mediation administered by a mutually agreed upon mediator before resorting to arbitration or litigation.

Arbitration: If mediation fails, the dispute shall be resolved by binding arbitration in accordance with the rules of [Arbitration Organization], and judgment on the award rendered by the arbitrator(s) may be entered in any court having jurisdiction thereof. The place of arbitration shall be [City, State]. The arbitration shall be conducted in English.

Legal Fees and Costs: In the event of any dispute arising out of or related to this Contract, the prevailing Party shall be entitled to recover its reasonable attorneys' fees and costs from the non-prevailing Party.

9.5 Equitable Relief

Each Party acknowledges that a breach of this Contract may cause irreparable harm to the other Party for which monetary damages would not be an adequate remedy. Therefore, in the event of a breach or threatened breach of this Contract, the non-breaching Party shall be entitled to seek specific performance, injunctive relief, or other equitable relief in addition to any other remedies available at law or in equity.

9.6 Statute of Limitations

Time Limits on Claims: Any claim arising out of or related to this Contract must be brought within one (1) year after the cause of action accrues. Failure to bring such a claim within this period shall bar the claim, regardless of any statute of limitations to the contrary.

10. Miscellaneous

10.1 Entire Agreement

This Contract constitutes the entire agreement between the Parties and supersedes all prior agreements or understandings, whether written or oral.

10.2 Amendments

Any changes or alterations to this Contract require that they be documented in written form and must include the signatures of both Parties involved for them to be valid and effective.

10.3 Severability

Should any provision of this Contract be deemed invalid or unenforceable by a court of competent jurisdiction, the other provisions of this Contract shall not be affected and will continue to be fully operational and enforceable.

10.4 Notices

All notifications that are either required by or allowed under the terms of this Contract must be drafted in written form. These notifications will be considered effectively delivered when they are dispatched either by certified mail or by email to the addresses that have been specified earlier in this document.

10.5 Waiver

The failure of either Party to enforce any provision of this Contract shall not be construed as a waiver of that Party's right to enforce that provision in the future. A waiver of any term or condition of this Contract in any instance shall not be deemed or construed as a waiver of such term or condition for the future or of any subsequent breach thereof.

10.6 Assignment

Rights and Obligations: Neither Party may assign or transfer their rights or obligations under this Contract without the prior written consent of the other Party. Any attempted assignment or transfer without such consent shall be null and void.

10.7 Counterparts

This Contract may be executed in counterparts, each of which shall be deemed an original and all of which together shall constitute one and the same instrument. A signed copy of this Contract delivered by email or other means of electronic transmission shall be deemed to have the same legal effect as delivery of an original signed copy of this Contract.

10.8 Confidentiality

Both Parties agree to keep the terms of this Contract and any proprietary information disclosed by the other Party confidential, except as required by law. This obligation shall survive the termination of this Contract.

10.9 Limitation of Liability

Except for instances of gross negligence or willful misconduct, neither Party shall be liable to the other for any indirect, incidental, consequential, special, or punitive damages, including lost profits or business opportunities, arising out of or related to this Contract, even if advised of the possibility of such damages.

11. Signatures

IN WITNESS WHEREOF, the Parties have executed this Hotel Payment Contract as of the date first above written.

[Your Company Name]

[Hotel Representative Name]

[Hotel Representative Title]

[Date]

Guest

[Guest Name]

[Date]