Hotel Maintenance Contract

This Hotel Maintenance Contract ("Contract") is made effective as of [Date], by and between [Your Company Name] ("Hotel") with its principal place of business located at [Your Company Address], and [Maintenance Service Provider] ("Service Provider") with its principal place of business located at [Service Provider Address].

1. Scope of Work

1.1 General Maintenance Services

The Service Provider agrees to perform the following general maintenance services:

Regular inspection and maintenance of HVAC systems.
Plumbing maintenance, including leak detection and repair.
Electrical system maintenance, including lighting and wiring checks.
General repair services, including carpentry, painting, and wall repairs.
Elevator maintenance and inspections.
Preventive maintenance as per the hotel's schedule.
Emergency repair services.

1.2 Specific Maintenance Tasks

The specific tasks to be performed include, but are not limited to:

Monthly inspection and servicing of air conditioning units in all guest rooms and common areas.
Quarterly testing and maintenance of fire alarms and sprinkler systems.
Bi-annual deep cleaning of kitchen exhaust systems.
Weekly pool maintenance, including water quality testing and equipment checks.
Annual roof inspection and repair.
Regular maintenance of landscaping and irrigation systems.

1.3 Special Projects

The Service Provider will also undertake special projects as required by the Hotel. These projects will be mutually agreed upon and may include major renovations, upgrades to existing systems, or installation of new equipment.

2. Term and Termination

2.1 Contract Term

This Contract is valid for a period of [Number] years, commencing on [Start Date] and ending on [End Date]. The Contract may be renewed upon mutual agreement of both parties.

2.2 Termination

Either party may terminate this Contract with [Number] days written notice under the following conditions:

Failure to perform obligations outlined in the contract.
Breach of any terms and conditions of this contract.
Mutual agreement between both parties.

2.3 Immediate Termination

The Hotel reserves the right to terminate the Contract immediately in the event of gross negligence, willful misconduct, or any action that may cause harm to the hotel's property or reputation.

3. Compensation

3.1 Payment Terms

The Hotel agrees to pay the Service Provider a total amount of $[Amount] per month for services rendered under this Contract. Payment will be made on the [Day] of each month.

3.2 Additional Costs

Should there be any additional expenditures arising from special projects or emergency repairs, these will be invoiced separately. It is required that the Hotel pre-approves all such costs before they are incurred.

3.3 Invoice and Payment

The Service Provider will submit monthly invoices detailing all services performed and costs incurred. The Hotel agrees to pay invoices within [Number] days of receipt.

4. Performance Standards

4.1 Quality of Work

The Service Provider agrees to perform all maintenance tasks to the highest industry standards and in accordance with all relevant local, state, and federal regulations.

4.2 Personnel

All personnel employed by the Service Provider must be properly trained, qualified, and equipped to perform the required tasks. Background checks must be conducted for all employees working on hotel premises.

4.3 Response Time

The Service Provider agrees to respond to regular maintenance requests within [Number] hours and to emergency requests within [Number] hours.

4.4 Reporting

The Service Provider will provide monthly reports detailing maintenance activities, findings, and any issues encountered. These reports will be reviewed during monthly meetings between the Hotel and Service Provider.

5. Liability and Insurance

5.1 Liability

The Service Provider shall assume complete and full responsibility for all damages caused by either its employees or its subcontractors while they are performing maintenance tasks.

5.2 Insurance

The Service Provider must maintain the following insurance coverages throughout the term of this Contract:

General Liability Insurance with a minimum coverage of $[Amount].
Workers' Compensation Insurance as required by law.
Professional Liability Insurance with a minimum coverage of $[Amount].
Proof of insurance must be provided to the Hotel upon request.

6. Compliance with Laws

6.1 Legal Compliance

The Service Provider hereby agrees and commits to adhering strictly to all relevant laws and regulations at the local, state, and federal levels that are applicable, during the execution of its responsibilities as stipulated in this Contract.

6.2 Permits and Licenses

The Service Provider shall be responsible for securing all the essential permits and licenses that are mandatory for carrying out the maintenance services.

7. Confidentiality

7.1 Confidential Information

The Service Provider agrees to treat all information regarding the hotel's operations, guests, and business practices as confidential. This information must not be disclosed to any third party without the hotel's prior written consent.

7.2 Data Protection

The Service Provider must implement appropriate measures to protect any personal data encountered during the performance of its duties, in compliance with relevant data protection laws.

8. Dispute Resolution

8.1 Negotiation

Should a disagreement or conflict arise out of or in relation to the terms of this Contract, it is hereby agreed by both parties involved that they will endeavor to settle the dispute by engaging in a negotiation process.

8.2 Mediation

If the parties are unable to reach a resolution to the dispute through the process of negotiation, they hereby agree that the next step will involve submitting the dispute to mediation.

8.3 Arbitration

If mediation fails, the dispute will be settled by binding arbitration in accordance with the rules of the American Arbitration Association. The decision of the arbitrator will be final and binding on both parties.

9. Miscellaneous

9.1 Amendments

Any changes, alterations, or modifications to this Contract are required to be documented in written form and must be signed by both parties involved to ensure validity and enforceability.

9.2 Severability

Should any provision of this Contract be deemed invalid or unenforceable by a court or relevant authority, all other provisions herein shall remain unaffected and will continue to be fully effective and enforceable.

9.3 Entire Agreement

This Contract represents the complete and exclusive understanding and agreement between the parties involved, overriding and replacing all prior agreements and understandings, whether these were written or oral.

9.4 Governing Law

The stipulations and interpretations of this Contract shall be governed by and conducted in accordance with the laws of the state of [State].

10. Signatures

By signing below, both parties agree to the terms and conditions outlined in this Hotel Maintenance Contract.

[Your Company Name]

[Your Name]

[Job Title]

[Date]

[Maintenance Service Provider]

[Maintenance Service Provider Representative Name]

[Job Title]

[Date]