Hotel Legal Contract

This Hotel Legal Contract ("Contract") is entered into between [Your Company Name], located at [Your Company Address] ("Hotel") and [Guest Name], located at [Guest Address] ("Guest"), collectively referred to as the "Parties."

1. Reservation Details

1.1 Room Reservation

The Hotel agrees to reserve the following room(s) for the Guest:

Room Type: [Room Type]
Check-in Date: [Month Day, Year]
Check-out Date: [Month Day, Year]

1.2 Payment Details

The Guest agrees to pay the Hotel the total amount of $[0] for the reservation, which includes room charges, taxes, and any applicable fees. The payment shall be made in full at the time of booking, unless otherwise specified in writing by the Hotel.

2. Payment Terms

2.1 Deposit

The Guest agrees to pay a non-refundable deposit of $[0] at the time of booking to secure the reservation. The remaining balance of the total reservation cost is due upon check-in. Failure to pay the remaining balance may result in the cancellation of the reservation, and the deposit will be forfeited.

2.2 Additional Charges

The Guest agrees to pay for all charges related to additional services requested during their stay, including but not limited to room service, minibar charges, and any damages to hotel property caused by the Guest or their invitees. The Hotel reserves the right to charge the Guest's credit card on file for these additional charges after check-out. The Guest will be notified of any additional charges and provided with a detailed invoice.

3. Cancellation Policy

3.1 Standard Cancellation

The Guest may cancel their reservation up to [0] days prior to the check-in date without penalty. Any deposits paid will be fully refunded within [5-7] business days.

3.2 Late Cancellation

If the Guest cancels their reservation within [0] days of the check-in date, they will be charged a cancellation fee equivalent to one night's stay at the reserved room rate. For example, if the room rate is $[0] per night, the cancellation fee will be $[0].

3.3 No-Show Policy

If the Guest does not check in on the scheduled arrival date and has not notified the Hotel of a cancellation, the reservation will be considered a no-show. The Guest will be charged a no-show fee equivalent to one night's stay at the reserved room rate, and the remaining reservation will be canceled.

3.4 Early Departure

If the Guest checks out before the scheduled check-out date, they will be charged an early departure fee of [0]% of the remaining nights' room charges. For example, if the Guest checks out two days early with a room rate of $[0] per night, the early departure fee will be $[0].

3.5 Force Majeure

In the event of unforeseen circumstances beyond the control of the Guest, such as natural disasters, medical emergencies, or government travel restrictions, the Hotel may waive cancellation fees at its discretion. The Guest must provide appropriate documentation to support such claims.

4. Hotel Rules and Regulations

4.1 Compliance with Hotel Policies

The Guest agrees to abide by all Hotel rules and regulations, including but not limited to:

Noise Policies: Guests must maintain a reasonable noise level at all times to ensure a comfortable stay for all guests. Quiet hours are enforced from [10:00 PM to 7:00 AM].
Smoking Policies: The Hotel maintains a strict no-smoking policy within all indoor areas, including guest rooms. Designated smoking areas are provided outside the building. A cleaning fee of $[0] will be charged for any violation of this policy.
Occupancy Limits: Each room type has a maximum occupancy limit, which must not be exceeded. Extra guests must be registered at the front desk and may incur additional charges.
Pet Policies: Pets are only allowed in designated pet-friendly rooms. A non-refundable pet fee of $[0] per stay is required, and pets must be kept on a leash in public areas.

4.2 Indemnification

The Guest agrees to indemnify and hold the Hotel, its owners, employees, and agents harmless from any claims, damages, losses, or expenses, including reasonable attorney's fees, arising out of or related to the Guest's violation of Hotel rules and regulations. This includes, but is not limited to, damages caused by noise disturbances, smoking in non-smoking areas, exceeding occupancy limits, and any harm or injury caused by the Guest or their invitees.

The Hotel reserves the right to terminate the stay of any Guest who violates these rules and regulations, without refund, and to charge for any damages or losses incurred.

5. Liability

5.1 Hotel Liability

The Hotel shall not be liable for any loss, damage, or injury to the Guest's property or person, except where such loss, damage, or injury is caused by the Hotel's gross negligence or willful misconduct. The Hotel provides safes in each room for the Guest's convenience and strongly recommends that all valuables be secured therein. The Hotel's liability for any loss or damage to property stored in the room safe is limited to $[0].

5.2 Guest Indemnification

The Guest agrees to indemnify, defend, and hold harmless the Hotel, its owners, employees, and agents from any and all claims, damages, losses, liabilities, and expenses (including reasonable attorneys' fees) arising out of or in connection with the Guest's use of the Hotel's facilities or services. This includes, but is not limited to, claims arising from:

Personal Injury: Any injury sustained by the Guest or their invitees while on Hotel premises, except where such injury is caused by the Hotel's gross negligence or willful misconduct.
Property Damage: Any damage to the Hotel's property caused by the Guest or their invitees, including damage resulting from negligence, misuse, or violation of Hotel policies.
Third-Party Claims: Any claims made by third parties against the Hotel as a result of actions or omissions by the Guest or their invitees.

5.3 Limitation of Liability

To the fullest extent permitted by law, the Hotel's liability to the Guest for any claims arising out of or in connection with this Contract shall be limited to the total amount paid by the Guest for the reservation. The Hotel shall not be liable for any indirect, incidental, special, or consequential damages, including but not limited to loss of profits, loss of data, or loss of enjoyment, even if the Hotel has been advised of the possibility of such damages.

6. Governing Law

6.1 Applicable Law

This Contract shall be governed by and construed in accordance with the laws of the State of [State], without regard to its conflict of law provisions. The Parties agree that any disputes arising out of or in connection with this Contract shall be subject to the exclusive jurisdiction of the state and federal courts located in [County], [State].

6.2 Dispute Resolution

In the event of any dispute, claim, or controversy arising out of or relating to this Contract, the Parties agree to first attempt to resolve the matter through good faith negotiation. If the dispute cannot be resolved through negotiation within 30 days, the Parties agree to submit the dispute to mediation in [County], [State], before resorting to litigation.

6.3 Severability

If any provision of this Contract is found to be invalid or unenforceable by a court of competent jurisdiction, such provision shall be severed from the Contract and the remaining provisions shall remain in full force and effect.

6.4 Entire Agreement

This Contract constitutes the entire agreement between the Parties regarding the subject matter hereof and supersedes all prior and contemporaneous agreements, understandings, and representations, whether oral or written.

6.5 Amendments

No modification or amendment to this Contract shall be valid unless in writing and signed by both Parties.

IN WITNESS WHEREOF, the Parties have executed this Contract as of the Effective Date.

[Your Company Name]

By:

[Your Name]

[Title]

[Month Day, Year]

[Guest Name]

By:

[Full Name]

[Title]

[Month Day, Year]