Free Hotel Confidentiality Agreement Template
Hotel Confidentiality Agreement
This Confidentiality Agreement (“Agreement”) is entered into as of [Date] by and between [Your Company Name], a [Type of Legal Entity, e.g., Corporation] organized and existing under the laws of [State/Country of Incorporation], with its principal office located at [Your Company Address] (“Disclosing Party”), and [Your Employee Name], residing at [Employee Address] (“Receiving Party”).
WHEREAS, the Disclosing Party operates a hotel business and in the course of its business, possesses certain confidential and proprietary information; and
WHEREAS, the Receiving Party is engaged by the Disclosing Party to perform duties which may require disclosure to, or observation of, certain such confidential information;
WHEREAS, the Disclosing Party desires to ensure that the confidentiality of this information is maintained;
NOW, THEREFORE, in consideration of the mutual promises and covenants contained herein and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties hereto agree as follows:
1. Definition of Confidential Information
1.1. Scope of Confidential Information
For the purposes of this Agreement, “Confidential Information” is comprehensively defined to include all forms of data and information, whether written, electronic, or oral, that the Disclosing Party provides to the Receiving Party. This encompasses detailed records and insights related to business operations, extensive databases of customer lists, sensitive financial records, strategic marketing initiatives, and any other information expressly marked or internally recognized as confidential by the Disclosing Party. Such information is critical to the competitive edge and operational secrecy of the business and thus is protected rigorously under this Agreement.
1.2. Exclusions from Confidential Information
Confidential Information under this Agreement does not include data or information that:
a. becomes part of the public domain through no direct or indirect action or omission of the Receiving Party, ensuring that the spread of information occurs without a breach of this contractual obligation
b. is received from a third party who is not under any legal obligation of confidentiality, thus not breaching pre-existing non-disclosure commitments;
c. is developed independently by the Receiving Party without direct or indirect use of or reference to the Disclosing Party’s Confidential Information, ensuring a clear development process free from influence; or
d. is mandated by law to be disclosed, following all proper legal procedures and notifications to the Disclosing Party, where applicable.
2. Obligations of the Receiving Party
2.1. Confidentiality and Security Measures
The Receiving Party is obligated to maintain the utmost confidentiality of all disclosed Confidential Information and to implement all reasonable precautions to safeguard such information. This involves adhering to stringent security protocols, employing adequate digital security measures, and maintaining physical security practices to prevent unauthorized access or disclosure.
2.2. Restrictions on Disclosure
The Receiving Party is strictly prohibited from divulging, disclosing, or otherwise communicating any of the Confidential Information to any third party without obtaining prior written consent from the Disclosing Party. This clause ensures that all sharing of information is controlled and monitored, thereby limiting exposure only to parties who are similarly bound by confidentiality obligations under the auspices of this Agreement.
2.3. Usage Limitations
The Receiving Party agrees to utilize the Confidential Information solely for the purpose of performing their designated job duties and responsibilities. This use must align strictly with the terms outlined in this Agreement, ensuring that all actions taken with the Confidential Information directly support the lawful and intended operations of the Disclosing Party.
2.4. Controlled Reproduction of Information
In instances where reproduction of Confidential Information is necessary for the fulfillment of job responsibilities, the Receiving Party shall limit such reproductions strictly to the amount necessary for such purposes. All copies, regardless of format, will be treated with the same level of protection as the original information as stipulated in this Agreement and are considered part of the Confidential Information.
3. Duration of Confidentiality Obligation
The obligation of the Receiving Party to maintain the confidentiality of the Confidential Information extends indefinitely until such information no longer qualifies as confidential or until an express written notice is provided by the Disclosing Party to terminate this Agreement. This ensures continuous protection of the information while allowing for adjustments to the terms based on changes in the relevance or nature of the confidential data.
4. Return of Materials
Upon the termination of employment or at the explicit request of the Disclosing Party, the Receiving Party is obligated to return all materials containing or pertaining to Confidential Information, regardless of the medium in which these materials are stored. This includes, but is not limited to, digital files, hard copies, notes, and any other forms or reproductions that contain or could reveal Confidential Information.
The Receiving Party must ensure that all such materials are returned without retaining any copies, thus securing the complete recovery of proprietary information and preventing any potential leakage or unauthorized use post-employment or contract termination.
5. Remedies for Breach of Agreement
The Receiving Party fully acknowledges that any actual or threatened breach of this Agreement might cause significant and irreparable harm to the Disclosing Party. Such harm might not be adequately compensable through monetary damages alone.
As a result, the Disclosing Party is entitled to seek and obtain injunctive relief, both preliminary and permanent, against the Receiving Party to prevent the breach or continued breach without the necessity of proving actual damages. This injunctive relief is in addition to any other rights and remedies available at law or in equity, which may include but are not limited to claims for damages, specific performance, and cessation of the infringing activities.
6. Miscellaneous
6.1. Entire Agreement
This Agreement represents the complete and exclusive statement of the agreement between the parties concerning the subject matter herein. It supersedes all prior negotiations, understandings, and agreements, whether written or oral, regarding this particular topic. This clause ensures that all parties acknowledge and agree that no other representations or promises, verbal or implied, are binding if not explicitly included in this document.
6.2. Amendments to the Agreement
Any amendments or modifications to this Agreement must be made in writing and must be duly executed by authorized representatives of both parties. This stipulation ensures that any changes to the terms are formally agreed upon, preventing misunderstandings and unapproved alterations of the contractual terms.
6.3. Notice Requirements
All notices, demands, or other communications required or permitted by this Agreement must be in written form and will be deemed effectively delivered when personally delivered to the party to whom it is addressed or when sent by certified or registered mail with return receipt requested, or by a nationally recognized overnight delivery service to the addresses specified in the Agreement. This ensures clarity, formality, and proof of delivery, safeguarding the procedural integrity of communications related to the Agreement.
7. Confidentiality After Termination
The obligations of confidentiality set forth in this Agreement shall survive the termination or conclusion of the Receiving Party’s employment or contractual relationship with the Disclosing Party. The Receiving Party agrees to continue to uphold the confidentiality of all Confidential Information, ensuring that no such information is disclosed, utilized, or disseminated post-termination, except as expressly permitted in writing by the Disclosing Party. This enduring responsibility underscores the perpetual nature of the confidentiality obligations, reflecting the lasting importance and sensitivity of the protected information.
8. Non-Compete Clause
8.1. Restriction on Post-Termination Employment
The Receiving Party agrees that, for a period of one year following the termination of their employment, they will not directly or indirectly engage in any business activities that are in direct competition with the core business activities of the Disclosing Party within the same city or state.
This includes, but is not limited to, working for a competitor in a similar capacity, starting a business in the same industry, or aiding another organization in competing against the Disclosing Party. This clause is intended to protect the Disclosing Party from potential competitive disadvantages that could arise if the Receiving Party were to use the knowledge, connections, or strategies gained during their tenure to benefit a competitor.
8.2. Considerations and Limitations
The terms of the non-compete clause are designed to be reasonable in scope, duration, and geographical area to ensure enforceability and fairness. Should any provision of this clause be deemed excessively broad or unenforceable by a court of competent jurisdiction, it is agreed that the clause shall be modified to restrict the Receiving Party to the extent necessary to protect the legitimate business interests of the Disclosing Party.
9. Governing Law and Dispute Resolution
9.1. Jurisdiction and Applicable Law
This Agreement shall be governed by and construed in accordance with the laws of the state or country in which the Disclosing Party is headquartered, without regard to its conflict of law provisions. The parties agree that any legal suit, action, or proceeding arising out of or related to this Agreement shall be instituted exclusively in the federal courts or state courts located in the jurisdiction of the Disclosing Party's principal place of business.
9.2. Mandatory Arbitration
In the event of any dispute, claim, question, or disagreement arising from or related to this Agreement or the breach thereof, the parties hereto shall use their best efforts to settle such disputes, claims, questions, or disagreements. To this effect, they shall consult and negotiate with each other in good faith and, recognizing their mutual interests, attempt to reach a just and equitable solution satisfactory to both parties. If they do not reach such solution within a period of sixty (60) days, then, upon notice by either party to the other, all disputes, claims, questions, or disagreements shall be finally settled by arbitration administered by the American Arbitration Association under the rules of commercial arbitration of that association.
9.3. Enforcement of Arbitration Awards
Any decision or award resulting from any such arbitration proceeding shall be final and binding upon the parties, and a judgment upon any award rendered may be entered in any court having jurisdiction. This clause ensures that the arbitration process is treated as a suitable and enforceable alternative to traditional litigation, streamlining dispute resolution and reducing potential legal costs.
IN WITNESS WHEREOF and acknowledging the importance and implications of this Confidentiality Agreement, the parties hereto, through their duly authorized representatives, have voluntarily executed this Agreement as of the first date written above. This execution confirms their full and unreserved agreement to all terms and conditions contained herein and their commitment to uphold these terms with the utmost integrity and compliance.
By their signatures below, the parties hereto have set this Agreement into effect, affirming their understanding and acceptance of its obligations and restrictions. The effective date noted shall serve as the reference point for all provisions related to the duration and enforcement of this Agreement, ensuring that both parties recognize and adhere to the agreed upon timelines and responsibilities. Each signed copy of this Agreement shall be deemed an original, with the same validity and effect as if all parties signed the same document.
By:
[Your Name]
[Your Job Title]
[Your Company Name]
Date: [Month Day, Year]
By:
[Your Employee Name]
[Job Title]
[Your Company Name]
Date: [Month Day, Year]
