Free Medical Spa Contract Template
Medical Spa Contract
This Medical Spa Service Contract (hereinafter referred to as the "Contract") is made and entered into as of [Date] by and between:
[Your Company Name] Medical Spa, a company duly incorporated and existing under the laws of [State/Country], with its principal place of business located at [Your Company Address], (hereinafter referred to as the "Service Provider"),
and
[Client's Name], a company duly incorporated and existing under the laws of [State/Country], with its principal place of business located at [Client's Address], (hereinafter referred to as the "Client").
WHEREAS, the Service Provider is engaged in the business of providing medical spa services and has the necessary skills, qualifications, and expertise to perform such services;
WHEREAS, the Client desires to obtain medical spa services to ensure the health, well-being, and satisfaction of its employees or members;
NOW, THEREFORE, in consideration of the mutual promises and covenants herein contained, the parties agree as follows:
1. Scope of Services
1.1 Medical Spa Services
The Service Provider agrees to provide the following medical spa services to the Client (hereinafter referred to as the "Services"):
1.1.1 Aesthetic Treatments: Including but not limited to Botox, dermal fillers, and laser skin treatments. These treatments are to be performed by licensed professionals in accordance with industry standards and relevant medical guidelines.
1.1.2 Skin Care Treatments: Services such as chemical peels, microdermabrasion, and customized facials, which are designed to improve skin health and appearance. Each treatment will be tailored to meet the specific needs of the Client’s employees or members, ensuring optimal results.
1.1.3 Body Treatments: Body contouring, cellulite reduction, and body wraps. These treatments will be conducted using the latest technology and methodologies to ensure safety and efficacy.
1.1.4 Massage Therapy: Including therapeutic, deep tissue, and hot stone massages. These services aim to promote relaxation, relieve stress, and improve physical well-being. All massage therapists will be certified and experienced.
1.1.5 Wellness Programs: This includes nutritional counseling, fitness programs, and stress management sessions. These programs are designed to promote overall health and wellness and will be customized to fit the unique needs of the Client’s employees or members.
1.1.6 Other Related Services: Any additional services agreed upon by both parties from time to time. Such services will be documented in writing and attached as an addendum to this Contract.
1.2 Customization and Scheduling
The Services will be customized to meet the specific needs and preferences of the Client's employees or members. The Service Provider will work with the Client to develop a schedule that ensures optimal service delivery. This includes coordinating appointment times, ensuring availability of necessary staff, and arranging the use of facilities and equipment.
2. Term of Agreement
2.1 Initial Term
This Contract shall commence on [START DATE] and continue in full force and effect until [END DATE], unless terminated earlier in accordance with the terms herein. The initial term is set to provide sufficient time for the Service Provider to deliver the agreed Services and for the Client to evaluate the effectiveness and satisfaction of these services.
2.2 Renewal
Upon expiration of the initial term, this Contract may be renewed for additional terms upon mutual written agreement of both parties. The renewal terms and conditions will be negotiated and agreed upon prior to the expiration of the current term, ensuring that both parties have sufficient time to assess the continuation of the partnership.
3. Payment Terms
3.1 Service Fees
The Client agrees to pay the Service Provider for the Services as follows:
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Aesthetic Treatments: $[AMOUNT] per session
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Skin Care Treatments: $[AMOUNT] per session
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Body Treatments: $[AMOUNT] per session
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Massage Therapy: $[AMOUNT] per session
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Wellness Programs: $[AMOUNT] per session
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Other Services: $[AMOUNT] or as negotiated per additional service requested
These fees are based on current market rates and the level of expertise and quality provided by the Service Provider. The fees are subject to change upon mutual agreement and will be documented in writing.
3.2 Payment Schedule
Payments shall be made on a [MONTHLY/BI-WEEKLY] basis, following the completion of services. This schedule ensures that the Service Provider receives timely compensation for services rendered while allowing the Client to manage cash flow effectively. Invoices will be issued by the Service Provider at the end of each payment period, detailing the services provided and the corresponding fees.
3.3 Method of Payment
Payments shall be made via [BANK TRANSFER, CHECK, ETC.], as agreed between the parties. All payments are due within [NUMBER] days of the invoice date. Late payments may be subject to a [PERCENTAGE]% late fee, which will be applied to the outstanding balance.
4. Responsibilities of the Parties
4.1 Service Provider's Responsibilities
4.1.1 To perform the Services with due care, skill, and professionalism. The Service Provider commits to maintaining the highest standards of practice and delivering services that meet or exceed industry benchmarks.
4.1.2 To use high-quality products and equipment in the provision of the Services. All products used will be FDA-approved (or equivalent) and suitable for the treatments provided. The equipment will be regularly serviced and maintained to ensure safety and effectiveness.
4.1.3 To comply with all applicable laws and regulations in the performance of the Services. This includes obtaining and maintaining all necessary licenses, certifications, and permits required by local, state, and federal authorities.
4.1.4 To maintain appropriate insurance coverage for the duration of the Contract. The Service Provider will provide proof of insurance upon request and will ensure that all staff are covered under relevant professional liability insurance policies.
4.2 Client's Responsibilities
4.2.1 To provide a suitable environment for the performance of the Services. This includes ensuring that treatment areas are clean, safe, and adequately equipped for the Services provided. The Client will also ensure that any necessary support staff or resources are available as needed.
4.2.2 To make timely payments for the Services in accordance with the Payment Terms. The Client is responsible for ensuring that payments are made on time to avoid disruption of services and potential late fees.
4.2.3 To promptly communicate any issues or concerns regarding the Services. Open communication will enable timely resolution of any problems or adjustments needed to improve service delivery.
4.2.4 To ensure that all participants in the Services comply with the guidelines provided by the Service Provider. This includes adhering to safety protocols, attending scheduled appointments, and following post-treatment care instructions. The Client will also facilitate any necessary training or orientation sessions provided by the Service Provider to ensure compliance.
5. Confidentiality
5.1 Confidential Information
Both parties agree to maintain the confidentiality of all confidential information disclosed by one party to the other, except as required by law or as necessary to perform the Services.
5.2 Non-Disclosure
Neither party shall disclose any confidential information to any third party without the prior written consent of the other party.
6. Indemnification
6.1 Indemnity by Service Provider
The Service Provider agrees to indemnify and hold harmless the Client from and against any and all claims, liabilities, damages, losses, and expenses arising out of or in connection with the performance of the Services.
6.2 Indemnity by Client
The Client agrees to indemnify and hold harmless the Service Provider from and against any and all claims, liabilities, damages, losses, and expenses arising out of or in connection with the Client's use of the Services.
7. Termination
7.1 Termination for Convenience
Either party may terminate this Contract upon 30 days' written notice to the other party.
7.2 Termination for Cause
Either party may terminate this Contract immediately if the other party breaches any material term of this Contract and fails to cure such breach within 15 days after receipt of written notice of the breach.
7.3 Payment upon Termination
In the event of termination, the Client shall pay the Service Provider for all Services performed up to the date of termination.
8. Governing Law
This Contract shall be governed by and construed in accordance with the laws of [State/Country]. The parties agree that any legal action or proceeding arising under this Contract shall be brought exclusively in the courts of [State/Country]. The parties hereby irrevocably consent to the jurisdiction of such courts and waive any objection to the laying of venue in such courts. The governing law clause ensures that any disputes or interpretations of the Contract will be based on the legal principles and statutes of the specified jurisdiction, providing a predictable legal framework for both parties.
9. Dispute Resolution
9.1 Mediation
In the event of any dispute arising under this Contract, the parties shall first attempt to resolve the dispute through mediation. Mediation shall be conducted by a neutral third party agreed upon by both parties. The mediation process shall commence within 30 days of either party giving written notice of a dispute. The mediator shall facilitate discussions between the parties to help them reach a mutually acceptable resolution. Each party shall bear its own costs in connection with the mediation, and the costs of the mediator shall be shared equally by the parties. The mediation process is designed to provide an informal and confidential environment for resolving disputes, thereby preserving business relationships and reducing legal expenses.
9.2 Arbitration
If the dispute cannot be resolved through mediation within 60 days of the initial mediation session, the parties agree to submit the dispute to binding arbitration in accordance with the rules of [Arbitration Association] in [State/Country]. Arbitration shall be conducted by a single arbitrator selected by mutual agreement of the parties. If the parties cannot agree on an arbitrator, the [Arbitration Association] shall appoint one. The arbitrator's decision shall be final and binding on both parties, and judgment upon the award rendered by the arbitrator may be entered in any court having jurisdiction. The arbitration process is intended to be a faster and less formal method of dispute resolution compared to litigation, while still providing a definitive outcome. Each party shall bear its own costs and expenses, including legal fees, and the costs of the arbitration shall be shared equally by the parties unless the arbitrator decides otherwise.
10. Amendments
This Contract may be amended only by a written agreement signed by both parties. Any amendments or modifications to this Contract must be in writing and executed by both parties to be effective. Oral modifications are not binding. This provision ensures that any changes to the Contract are formally documented and agreed upon, preventing misunderstandings or disputes about the terms of the Contract. Both parties must acknowledge and agree to the changes, providing clarity and legal enforceability.
11. Severability
If any provision of this Contract is held to be invalid, illegal, or unenforceable, the remaining provisions shall continue in full force and effect. The parties agree to negotiate in good faith to replace the invalid or unenforceable provision with a valid and enforceable provision that achieves, to the greatest extent possible, the original intent and economic effect of the invalid or unenforceable provision. This severability clause ensures that the overall Contract remains effective even if part of it is found to be invalid, thus preserving the intentions and agreements of the parties as much as possible.
12. Entire Agreement
This Contract constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior agreements, understandings, and representations, whether oral or written. This provision ensures that all terms and conditions governing the relationship between the parties are contained within this Contract, providing clarity and avoiding potential conflicts with prior agreements. Any prior representations, negotiations, or discussions that are not included in this Contract are considered void and unenforceable. This clause emphasizes the importance of having all terms explicitly stated in the written Contract to prevent any ambiguities or disputes regarding the agreed-upon terms.
13. Signatures
IN WITNESS WHEREOF, the parties hereto have caused this Contract to be executed by their duly authorized representatives as of the day and year first above written.
[Your Company Name]
By:
[Your Name]
[Your Title]
[Date]
[Client's Name]
By:
[Name]
[Title]
[Date]
Annex Attachments
Annex A: List of Services
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Detailed descriptions of each spa service provided
Annex B: Payment Schedule
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Specific dates and amounts for payments
Annex C: Confidentiality Agreement
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Detailed terms and conditions for maintaining confidentiality
Annex D: Insurance Certificates
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Proof of insurance coverage held by the Service Provider
