Cafe Vendor Contract
Cafe Vendor Contract
This Vendor Contract ("Contract") is made and entered into as of [Date], by and between [Your Company Name] ("Buyer"), located at [Your Company Address], and [Vendor Name] ("Vendor"), located at [Vendor Address].
WHEREAS, Buyer desires to purchase goods from Vendor, and Vendor desires to sell goods to Buyer, both parties agree to the following terms and conditions:
I. Scope of Agreement
1.1 Goods Provided: Vendor agrees to supply the following goods ("Goods") to Buyer:
-
Coffee beans
-
Tea leaves
-
Milk and dairy products
-
Pastries and baked goods
-
Beverages and soft drinks
-
Sugar, sweeteners, and other condiments
-
Disposable cups, lids, straws, and napkins
1.2 Quality Assurance: Vendor guarantees that all Goods supplied under this Contract shall meet the quality standards specified by Buyer and shall be free from defects in material and workmanship.
1.3 Exclusivity: Vendor agrees to provide the Goods exclusively to Buyer within the geographical area defined as [Area Description], and Buyer agrees to purchase all its requirements for the Goods exclusively from Vendor.
II. Terms and Conditions
2.1 Pricing: The prices for the Goods shall be as listed in the Price Schedule Prices are fixed for the duration of the Contract unless mutually agreed upon by both parties in writing.
|
Item |
Price |
|---|---|
|
Coffee beans |
$[Price]/lb |
|
Tea leaves |
$[Price]/lb |
|
Milk and dairy products |
$[Price]/unit |
|
Pastries and baked goods |
$[Price]/dozen |
|
Beverages and soft drinks |
$[Price]/case |
|
Sugar, sweeteners, and other condiments |
$[Price]/lb |
|
Disposable cups, lids, straws, and napkins |
$[Price]/case |
2.2 Payment Terms: Payment for the Goods shall be made by Buyer to Vendor within thirty (30) days from the date of receipt of the invoice. Invoices must be submitted to [Your Company Name]'s accounts payable department at [Your Company Email].
2.3 Delivery Terms: Vendor shall deliver the Goods to Buyer at [Your Company Address] on the dates and times specified in the Delivery Schedule. All deliveries shall be accompanied by a delivery note detailing the items delivered.
|
Item |
Delivery Frequency |
Delivery Day |
|---|---|---|
|
Coffee beans |
Weekly |
[Day] |
|
Tea leaves |
Bi-weekly |
[Days] |
|
Milk and dairy products |
Daily |
[Day] |
|
Pastries and baked goods |
Daily |
[Day] |
|
Beverages and soft drinks |
Monthly |
[Day] |
|
Sugar, sweeteners, and other condiments |
Bi-weekly |
[Days] |
|
Disposable cups, lids, straws, and napkins |
Monthly |
[Day] |
2.4 Inspection and Acceptance: Buyer shall inspect the Goods upon delivery. If any Goods do not conform to the specifications or are otherwise defective, Buyer shall notify Vendor within five (5) business days. The Vendor shall replace or repair any non-conforming or defective Goods at no additional cost to the Buyer.
III. Obligations of the Parties
3.1 Vendor's Obligations:
-
Ensure timely delivery of the Goods as per the Delivery Schedule.
-
Maintain sufficient inventory levels to meet the Buyer's requirements.
-
Comply with all applicable laws, regulations, and standards concerning the production, packaging, labeling, and transportation of the Goods.
-
Provide Buyer with all necessary documentation, including but not limited to, certificates of origin, quality assurance certificates, and invoices.
3.2 Buyer's Obligations:
-
Provide the Vendor with reasonable forecasts of expected order volumes.
-
Promptly pay for all Goods in accordance with the agreed payment terms.
-
Notify the Vendor of any changes to delivery locations or schedules in a timely manner.
IV. Term and Termination
4.1 Term: This Contract shall commence on [Start Date] and shall continue for a period of one (1) year unless terminated earlier in accordance with the terms of this Contract.
4.2 Termination for Convenience: Either party may terminate this Contract for convenience by providing sixty (60) days' written notice to the other party.
4.3 Termination for Cause: Either party may terminate this Contract immediately if the other party breaches any material term of this Contract and fails to cure such breach within thirty (30) days of receiving notice of the breach.
4.4 Effect of Termination: Upon termination of this Contract, Vendor shall cease all deliveries of Goods, and Buyer shall pay for all Goods delivered up to the effective date of termination.
V. Confidentiality
5.1 Confidential Information: Both parties acknowledge that they may have access to confidential information, including but not limited to, business plans, customer lists, pricing information, and product specifications ("Confidential Information").
5.2 Non-Disclosure: Both parties agree not to disclose any Confidential Information to any third party without the prior written consent of the other party, except as required by law or for the purpose of fulfilling their obligations under this Contract.
VI. Indemnification and Liability
6.1 Indemnification: Each party shall indemnify, defend, and hold harmless the other party from and against any and all claims, damages, losses, liabilities, and expenses arising out of or in connection with any breach of this Contract or any act or omission of the indemnifying party.
6.2 Limitation of Liability: Neither party shall be liable to the other for any indirect, incidental, consequential, or punitive damages arising out of or in connection with this Contract.
VII. Force Majeure
7.1 Force Majeure: Neither party shall be liable for any delay or failure to perform its obligations under this Contract if such delay or failure is due to a force majeure event, including but not limited to, acts of God, natural disasters, war, terrorism, labor strikes, and governmental actions.
7.2 Notice: The affected party shall notify the other party as soon as possible of the occurrence of a force majeure event and shall use all reasonable efforts to mitigate the effects of such event.
VIII. Governing Law and Dispute Resolution
8.1 Governing Law: This Contract shall be governed by and construed in accordance with the laws of the state of [Your State], without regard to its conflict of laws principles.
8.2 Dispute Resolution: Any disputes arising out of or in connection with this Contract shall be resolved through good faith negotiations between the parties. If the parties are unable to resolve the dispute through negotiation, the dispute shall be submitted to mediation in [Mediation Location]. If mediation fails, the dispute shall be resolved by binding arbitration in accordance with the rules of the American Arbitration Association.
IX. Miscellaneous
9.1 Entire Agreement: This Contract constitutes the entire agreement between the parties and supersedes all prior agreements, understandings, and negotiations, whether written or oral, relating to the subject matter of this Contract.
9.2 Amendments: Any amendments to this Contract must be made in writing and signed by both parties.
9.3 Severability: If any provision of this Contract is found to be invalid or unenforceable, the remaining provisions shall continue in full force and effect.
9.4 Waiver: The waiver of any breach or default under this Contract shall not constitute a waiver of any subsequent breach or default.
9.5 Notices: All notices required or permitted under this Contract shall be in writing and shall be deemed to have been duly given if delivered personally, sent by certified mail, return receipt requested, or by recognized courier service to the addresses set forth above.
9.6 Counterparts: This Contract may be executed in counterparts, each of which shall be deemed an original and all of which together shall constitute one and the same instrument.
IN WITNESS WHEREOF, the parties hereto have executed this Vendor Contract as of the date first written above.
[Your Company Name]
[Your Name]
[Your Title]
[Vendor Name]
[Vendor's Name]
[Vendor's Title]
