Cafe Events Coordinator Job Description
Cafe Events Coordinator Job Description
[Your Company Name] is seeking a highly organized and enthusiastic Cafe Events Coordinator to manage and oversee all events hosted at our cafe. The ideal candidate will be responsible for planning, coordinating, and executing a variety of events, ensuring they run smoothly and are a success.
Key Responsibilities:
A. Event Planning and Coordination:
-
Plan and organize a wide range of events, including private parties, corporate meetings, community gatherings, and themed events.
-
Coordinate with clients to determine their requirements and preferences, ensuring all details are arranged to meet their expectations.
-
Develop event concepts, themes, and timelines, ensuring all events align with the cafe’s brand and mission.
B. Vendor and Client Relations:
-
Build and maintain relationships with vendors, suppliers, and partners to secure necessary services and products for events.
-
Serve as the main point of contact for clients, providing excellent customer service and addressing any questions or concerns promptly.
-
Negotiate contracts with vendors and clients, ensuring the best possible terms and adherence to budget constraints.
C. Event Promotion and Marketing:
-
Collaborate with the marketing team to promote events through various channels, including social media, email newsletters, and in-cafe advertising.
-
Create and distribute promotional materials, such as flyers and posters, to attract event participants.
-
Utilize feedback and data from past events to improve future event strategies and marketing efforts.
D. Event Setup and Execution:
-
Oversee the setup and breakdown of event spaces, ensuring all equipment and decor are arranged according to plan.
-
Manage event logistics on the day of the event, including coordinating staff, directing vendors, and ensuring a smooth flow of activities.
-
Address any issues that arise during events promptly and efficiently, ensuring client satisfaction.
E. Financial Management:
-
Develop and manage event budgets, tracking expenses and ensuring all events remain within budget.
-
Prepare financial reports post-event, analyzing costs and profitability, and providing insights for future events.
-
Collaborate with the finance team to process invoices and payments related to events.
Qualifications:
-
Bachelor’s degree in Hospitality Management, Event Planning, Marketing, or a related field.
-
Proven experience as an Events Coordinator, preferably in a cafe or hospitality setting.
-
Excellent organizational and multitasking skills, with a keen eye for detail.
-
Strong interpersonal and communication skills, with the ability to build and maintain relationships with clients and vendors.
-
Proficiency in event management software and Microsoft Office Suite.
-
Ability to work flexible hours, including evenings and weekends, as required by event schedules.
Working Conditions:
-
Primarily based in the cafe with some travel to meet clients and vendors.
-
Regularly required to stand, walk, and lift items up to 30 pounds during event setup and breakdown.
Application Process:
Interested candidates should submit a resume and cover letter detailing their relevant experience and why they are a good fit for the Cafe Events Coordinator position at [Your Company Name]. Applications can be sent to [Your Company Email] by [application deadline].
[Your Company Name] is an equal-opportunity employer and welcomes applications from all qualified individuals.
