Free Cafe Payment Agreement Template
Cafe Payment Agreement
This Cafe Payment Agreement ("Agreement") is made effective as of [Date], by and between [Your Company Name] ("Cafe") located at [Your Company Address] and [Your Client Name] ("Client") located at [Your Client Address].
1. Services to be Provided
1.1 The Cafe agrees to provide food and beverage services (the "Services") to the Client as per the specifications detailed in the invoice dated [Invoice Date]. The Services include but are not limited to, catering for events, delivery of food and beverages, and on-site service staff as required. The Cafe will ensure that all food and beverages provided meet the agreed-upon quality standards and are delivered in a timely manner according to the schedule agreed upon by both parties. Any changes or additions to the Services must be agreed upon in writing by both parties before implementation.
1.1.1 Catering for Events: The Cafe will provide catering services for events as specified in the invoice. This includes menu selection, food preparation, delivery, setup, and cleanup. The Cafe will work closely with the Client to customize the menu to suit the event's theme, dietary restrictions, and preferences.
1.1.2 Delivery of Food and Beverages: The Cafe will deliver food and beverages to the Client's specified location according to the agreed-upon schedule. The Cafe will ensure that all deliveries are made in a timely manner and that the food is fresh and properly packaged to maintain quality.
1.1.3 On-Site Service Staff: The Cafe will provide on-site service staff as required for events. This includes waitstaff, bartenders, and other personnel necessary to ensure the smooth operation of the event. The Cafe will ensure that all service staff are properly trained, professional, and adhere to the highest standards of service.
1.1.4 Quality Standards: The Cafe will adhere to strict quality standards in the preparation and presentation of food and beverages. All food will be prepared using fresh, high-quality ingredients, and will be presented in an appealing and appetizing manner. The Cafe will also ensure that all food is prepared and served in accordance with relevant health and safety regulations.
1.1.5 Schedule Adherence: The Cafe will work closely with the Client to ensure that all food and beverage deliveries are made according to the agreed-upon schedule. The Cafe will make every effort to accommodate any changes to the schedule requested by the Client, provided that such changes are agreed upon in writing and do not conflict with prior commitments.
1.1.6 Changes or Additions: Any changes or additions to the Services must be agreed upon in writing by both parties before implementation. This includes changes to the menu, delivery schedule, or staffing requirements. The Cafe will make every effort to accommodate reasonable requests for changes or additions, provided that such requests do not significantly impact the Cafe's ability to fulfill its obligations under this Agreement.
2. Payment Terms
The total fee for the Services shall be $5,000 (the "Total Fee"). The Client agrees to pay the Total Fee as follows:
a. Full Payment Due Date: [Payment Due Date]
b. Payment Method: [Payment Method]
2.2 The Client acknowledges that any additional services requested beyond the scope of the original agreement may result in additional charges. The Cafe will inform the Client of any additional charges before providing the additional services.
2.3 The Client agrees to pay a deposit of 50% of the Total Fee upon signing this Agreement. The remaining balance shall be paid in full by the Payment Due Date.
A. Late Payment Fee
Any payment not received by the Cafe by the Payment Due Date will be considered late and will incur a late payment fee of 5% per month of the outstanding balance until the balance is paid in full.
B. Taxes
The Total Fee does not include applicable state and local taxes. The Client agrees to pay any such taxes which may be required the payment agreement.
3. Invoice Disputes
3.1 In the event of an invoice dispute, the Client must notify the Cafe in writing within seven (7) days of the date of the invoice. The Client agrees to cooperate in good faith to resolve any disputes in a timely manner.
3.1.1 Notification Requirement: The Client must notify the Cafe in writing within seven (7) days of the date of the invoice if there is a dispute regarding the invoiced amount or any other invoice-related issue.
3.1.2 Cooperation: The Client agrees to cooperate in good faith with the Cafe to resolve any disputes in a timely manner. This may include providing additional information or documentation to support their position and participating in discussions or negotiations to reach a resolution.
3.1.3 Resolution: The Cafe will make every effort to resolve invoice disputes in a fair and timely manner. This may involve reviewing the invoice and any supporting documentation provided by the Client, conducting internal investigations if necessary, and engaging in discussions with the Client to reach a mutually acceptable resolution.
3.1.4 Escalation: If a resolution cannot be reached through direct negotiations between the parties, either party may escalate the dispute to a higher level of management or seek legal advice to facilitate resolution.
3.1.5 Payment Obligation: The Client acknowledges that their obligation to pay the invoiced amount is not extinguished by the existence of a dispute. The Client agrees to pay the undisputed portion of the invoice by the due date specified on the invoice, even if a dispute regarding the remaining portion is ongoing.
4. Confidentiality
4.1 Both parties agree to keep the terms of this Agreement confidential, except as may be required by law, and will not disclose the terms or any information exchanged in the course of executing this Agreement to any third party without the express written consent of the other party.
4.1.1 Confidential Information: Both parties agree to treat all information exchanged in the course of executing this Agreement as confidential. This includes, but is not limited to, pricing information, business strategies, and customer lists.
4.1.2 Exceptions: The confidentiality obligations set forth in this Agreement shall not apply to any information that:
a. is or becomes publicly available through no fault of the receiving party;
b. is rightfully received by the receiving party from a third party without restriction on disclosure;
c. is independently developed by the receiving party without reference to the disclosing party's confidential information; or (d) is required to be disclosed by law or court order, provided that the receiving party provides the disclosing party with prompt notice of such requirement to disclose and reasonably cooperates with the disclosing party's efforts to seek confidential treatment for such information.
4.1.3 Survival: The obligations of confidentiality set forth in this Agreement shall survive the termination of this Agreement and shall remain in effect for a period of [Number of Years] years from the date of termination.
5. Amendments
5.1 This Agreement may be amended by mutual agreement of the parties in writing. Any amendments to this Agreement shall be binding upon both parties once executed in writing by authorized representatives of both parties.
5.1.1 Notice of Amendments: Any proposed amendments to this Agreement shall be communicated to the other party in writing. The other party shall have [Number of Days] days to review and respond to the proposed amendments.
5.1.2 Effective Date: The effective date of any amendments to this Agreement shall be the date of execution of the written amendment by both parties.
5.1.3 No Waiver: The failure of either party to enforce any provision of this Agreement shall not be construed as a waiver of such provision or the right of such party to enforce such provision in the future.
6. Governing Law
This Agreement shall be governed by and construed in accordance with the laws of the State of [Your State], without regard to its conflict of law principles. Any disputes arising under or in connection with this Agreement shall be subject to the exclusive jurisdiction of the courts of [Your State].
7. Dispute Resolution
7.1 Any dispute arising out of or related to this Agreement shall be resolved through binding arbitration under the rules of the American Arbitration Association. The arbitrator's decision will be final and binding on both parties.
7.1.1 Arbitration Process: The parties agree to submit any dispute to arbitration in accordance with the rules of the American Arbitration Association. The arbitration shall be conducted in [Your City, Your State], and the language of the arbitration shall be English.
7.1.2 Costs of Arbitration: Each party shall bear their own costs of arbitration, including legal fees and expenses. The prevailing party in any arbitration proceeding shall be entitled to recover its reasonable legal fees and expenses from the other party.
8. Entire Agreement
This Agreement contains the entire understanding between the parties and supersedes all prior agreements, negotiations, understandings, representations, and warranties, whether oral or written, with respect to the subject matter hereof.
9. Severability
If any provision of this Agreement is found to be invalid or unenforceable, the remaining provisions will continue to be valid and enforceable. The parties agree to replace any invalid or unenforceable provision with a valid and enforceable provision that most closely achieves the intent and purpose of the original provision.
This Agreement may be executed in counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same instrument. Electronic signatures shall be considered valid and binding for all purposes.
IN WITNESS WHEREOF, the parties hereto have executed this Cafe Payment Agreement as of the day and year first above written.
[Your Name]
[Your Company Name]
Date: [Month Day, Year]
[Your Client Name]
Date: [Month Day, Year]
