Free School Computer Loan Agreement Template
School Computer Loan Agreement
This School Computer Loan Agreement (the "Agreement") is made and entered into on [Date], by and between [Your Company Name] (the "School") and [Student Name] and their [Parent/Guardian Name] (collectively referred to as the "Borrower"). This Agreement outlines the terms and conditions under which the School agrees to loan a computer (the "Computer") to the Borrower for educational purposes.
1. Description of Computer
1.1 Make and Model
The Computer provided to the Borrower is a [Make and Model], including all necessary peripherals such as a power adapter, carrying case, and any other accessories provided at the time of loan.
1.2 Serial Number
The Computer has the following serial number: [Serial Number]. This number must be referenced in all communications regarding the Computer.
2. Loan Period
2.1 Duration
The Computer is loaned to the Borrower for a period of [Loan Duration], starting from the date this Agreement is signed. The loan period may be extended upon mutual agreement between the School and the Borrower.
2.2 Return Date
The Computer must be returned to the School on or before [Return Date]. If the Borrower wishes to extend the loan period, they must request an extension in writing at least [Number of Days] days before the original return date.
3. Use of Computer
3.1 Educational Purposes
The Computer is provided for the Borrower’s educational use only. This includes school assignments, research, and any other academic activities authorized by the School.
3.2 Prohibited Uses
The Borrower agrees not to use the Computer for any illegal activities, non-educational purposes, or any activity that violates the School’s acceptable use policy. This includes, but is not limited to, downloading unauthorized software, accessing inappropriate websites, or engaging in any form of cyberbullying.
3.3 Care and Maintenance
The Borrower agrees to take proper care of the Computer and ensure it is kept in good working condition. This includes keeping the Computer clean, avoiding physical damage, and ensuring it is charged and ready for use.
4. Responsibility and Liability
4.1 Borrower’s Responsibility
The Borrower is responsible for the Computer at all times during the loan period. This includes ensuring the Computer is not lost, stolen, or damaged.
4.2 Liability for Loss or Damage
In the event of loss, theft, or damage to the Computer, the Borrower is responsible for reporting the incident to the School immediately. The Borrower is liable for any repair or replacement costs, which will be determined by the School based on the extent of the damage or the current replacement cost of the Computer.
4.3 Insurance
The Borrower may choose to insure the Computer through a third-party insurance provider. The School is not responsible for providing insurance coverage for the Computer.
5. Technical Support and Repairs
5.1 Technical Support
The School will provide technical support for the Computer during the loan period. The Borrower can contact the School’s IT department for assistance with any technical issues.
5.2 Repairs
If the Computer requires repairs, the Borrower must return it to the School for assessment. The School’s IT department will determine whether the Computer can be repaired and the associated costs. The Borrower is responsible for any repair costs resulting from misuse or negligence.
6. Software and Data
6.1 Pre-installed Software
The Computer comes pre-installed with software necessary for the Borrower’s educational activities. The Borrower is not permitted to remove or alter this software.
6.2 Additional Software
The Borrower may install additional software required for their coursework, provided it does not interfere with the Computer’s functionality or violate the School’s acceptable use policy.
6.3 Data Backup
The Borrower is responsible for backing up their data regularly. The School is not liable for any loss of data due to technical issues or other circumstances.
7. Privacy and Monitoring
7.1 Monitoring
The School reserves the right to monitor the use of the Computer to ensure compliance with this Agreement and the School’s acceptable use policy. This may include, but is not limited to, tracking internet usage, reviewing installed software, and accessing files stored on the Computer.
7.2 Privacy
The Borrower acknowledges that they have no expectation of privacy while using the Computer. The School may access and review any data or communications created, stored, or transmitted using the Computer.
8. Agreement Termination
8.1 Early Termination by School
The School reserves the right to terminate this Agreement and require the immediate return of the Computer if the Borrower violates any terms of this Agreement or the School’s acceptable use policy.
8.2 Early Return by Borrower
The Borrower may choose to return the Computer before the end of the loan period. In such cases, the Borrower must notify the School and arrange for the return of the Computer.
9. General Provisions
9.1 Amendments
Any amendments to this Agreement shall be valid and enforceable only if they are made through a written document. Furthermore, this written document must include the signatures of both the School and the Borrower to be considered effective and binding.
9.2 Governing Law
This Agreement shall be governed by and construed in accordance with the laws of [State/Country].
9.3 Entire Agreement
This Agreement constitutes the entire agreement between the parties and supersedes any prior agreements or understandings, whether written or oral, relating to the subject matter of this Agreement.
9.4 Severability
In the event that any provision or clause within this Agreement is determined to be invalid, illegal, or unenforceable by a court of competent jurisdiction or any other legal authority, such invalidity or unenforceability shall not affect the validity or enforceability of the remaining provisions of this Agreement. Instead, the remaining provisions shall continue to remain in full force and effect as if the invalid or unenforceable provision or clause had never been included in this Agreement.
9.5 Waiver
The failure of either party to enforce any provision of this Agreement shall not be construed as a waiver of that provision or any other provision, and no waiver shall be effective unless made in writing and signed by the waiving party.
10. Agreement and Signatures
By signing this Agreement, the Borrower and their parent/guardian acknowledge that they have read, understood, and agree to abide by all terms and conditions outlined above. This Agreement represents the entire agreement between the parties and supersedes any prior agreements or understandings.
SCHOOL
[Authorized Representative Name]
[Your Company Name]
BORROWER
[Student Name]
[Parent/Guardian Name]
