School Associate Job Description

Job Overview

The School Associate supports the administration and operation of the school, ensuring smooth day-to-day activities. This role involves administrative duties, student support, and collaboration with faculty and staff to create a positive and effective educational environment. The School Associate must comply with all school policies and state regulations.

Key Responsibilities

Administrative Support

• Assist in the preparation and distribution of school communications, including newsletters, emails, and announcements.

• Maintain student records, attendance, and academic performance databases in compliance with FERPA (Family Educational Rights and Privacy Act) regulations.

• Handle reception duties, including greeting visitors, answering phones, and managing inquiries.

Student Support

• Provide assistance to students with their daily needs, including conflict resolution, academic guidance, and emotional support.

• Supervise students during lunch, recess, and other non-classroom activities to ensure their safety and well-being.

• Assist with the organization and supervision of school events, field trips, and extracurricular activities.

Faculty Collaboration

• Support teachers with classroom preparation, including organizing materials, setting up equipment, and managing supplies.

• Assist in the implementation of Individualized Education Programs (IEPs) for students with special needs in accordance with IDEA (Individuals with Disabilities Education Act) requirements.

• Participate in staff meetings, professional development sessions, and training programs as required.

Operational Duties

• Coordinate with the school maintenance team to ensure the cleanliness and functionality of school facilities.

• Manage inventory of school supplies and place orders as needed.

• Handle minor disciplinary issues in accordance with the school's code of conduct and escalate serious matters to appropriate personnel.

Qualifications

Education and Experience

• High school diploma or equivalent required; Associate's degree or higher in Education, Administration, or related field preferred.

• Previous experience in a school setting or educational environment is highly desirable.

Skills and Competencies

• Excellent organizational and multitasking abilities.

• Strong communication and interpersonal skills.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and school management software.

• Ability to work collaboratively in a team environment.

• Knowledge of FERPA, IDEA, and other relevant educational regulations.

Physical Requirements

• Ability to lift up to 25 pounds.

• Frequent standing, walking, and sitting.

• Capability to work in a dynamic and sometimes stressful environment.

Work Environment

• Standard school setting with exposure to moderate noise levels.

• Occasional evening and weekend work may be required for school events and activities.

Equal Opportunity Employer

[Your Company Name] is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All employment decisions are based on qualifications, merit, and school needs.

Application Process

Interested candidates should submit their resume, cover letter, and three professional references to [Your Company Email] by [Month Day, Year]. Only qualified candidates will be contacted for an interview.

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