Free School Transport Contract Template
School Transport Contract
This School Transport Contract ("Contract") is made and entered into on [Month Day, Year], by and between [Your Company Name], a [private] school located at [Your Company Address] ("School"), and [Transport Company Name], a transport service company located at [Transport Company Address] ("Transport Company").
1. Purpose
The purpose of this Contract is to clearly define the terms and conditions under which [Transport Company Name] ("Transport Company") will provide safe, reliable, and efficient school transportation services for the students of [Your Company Name] ("School"). This Contract aims to ensure that all transportation services are delivered in a manner that prioritizes the safety and well-being of the students while maintaining compliance with all applicable federal, state, and local regulations. Additionally, this Contract establishes the responsibilities and expectations of both parties to facilitate a cooperative and transparent partnership.
2. Term
This Contract shall commence on [Month Day, Year] ("Effective Date") and shall continue in effect until [Month Day, Year] ("Termination Date"), unless terminated earlier in accordance with the provisions set forth in this Contract. Both parties agree to review and, if necessary, renegotiate the terms and conditions of this Contract prior to the expiration date to ensure continued alignment with the needs and requirements of the School and its students. This Contract may be extended or renewed upon mutual written agreement of both parties.
3. Scope of Services
3.1. Transport Services: The Transport Company agrees to provide safe and reliable transportation for the students of [Your Company Name] to and from school, including any designated extracurricular activities as specified by the School.
3.2. Routes and Schedules: The Transport Company shall establish and maintain specific routes and schedules as agreed upon by both parties. Any changes to the routes or schedules must be communicated to and approved by the School in advance.
3.3. Vehicles: The Transport Company shall provide vehicles that are in good working condition, regularly maintained, and compliant with all applicable safety regulations and standards. Each vehicle must have appropriate seating capacity, working seat belts, and safety features required by law.
3.4. Drivers: All drivers employed by the Transport Company must hold valid commercial driver’s licenses, have clean driving records, and pass all required background checks and drug screenings. The Transport Company shall ensure that drivers receive regular training on student safety and emergency procedures.
4. Payment Terms
4.1. Fees: The School agrees to pay the Transport Company a total fee of $[0] for the services rendered under this Contract. This fee is inclusive of all charges, including but not limited to fuel, maintenance, and driver compensation.
4.2. Payment Schedule: Payments shall be made in [monthly/quarterly] installments of $[0] each, due on the [Day] of each [Month]. The first payment shall be due on [Month Day, Year].
4.3. Late Payments: Any payments not made within [0] days of the due date shall be subject to a late fee of $[0]. The Transport Company reserves the right to suspend services if payments are not received within [0] days of the due date.
5. Responsibilities of the Transport Company
5.1. Safety and Compliance: The Transport Company shall comply with all federal, state, and local laws and regulations related to the operation of school transportation services. This includes, but is not limited to, vehicle safety inspections, driver qualifications, and adherence to traffic laws.
5.2. Insurance: The Transport Company shall maintain comprehensive insurance coverage, including general liability, automobile liability, and workers' compensation insurance. Proof of insurance shall be provided to the School upon request.
5.3. Record Keeping: The Transport Company shall maintain accurate records of all transportation services provided, including driver logs, vehicle maintenance records, and incident reports. These records shall be made available to the School upon request.
6. Responsibilities of the School
6.1. Student Information: The School shall provide the Transport Company with a list of students who will be using the transport services, including their names, addresses, and emergency contact information. The School shall notify the Transport Company of any changes to this information promptly.
6.2. Supervision: The School is responsible for the supervision of students before boarding and after disembarking from the transport vehicles. The School shall ensure that students are ready for pickup at the designated times and locations.
6.3. Communication: The School shall communicate any changes to the school schedule, including early dismissals, holidays, and special events, to the Transport Company in a timely manner.
7. Termination
7.1. Termination by the School: The School may terminate this Contract for any reason with [0] days' written notice to the Transport Company. In the event of termination, the School shall be responsible for payment of services rendered up to the termination date.
7.2. Termination by the Transport Company: The Transport Company may terminate this Contract for any reason with [0] days' written notice to the School. The Transport Company shall continue to provide services during the notice period.
7.3. Immediate Termination: Either party may terminate this Contract immediately if the other party breaches any material term of this Contract and fails to remedy such breach within [0] days of receiving written notice of the breach.
8. Indemnification
8.1. Indemnification by the Transport Company: The Transport Company agrees to indemnify, defend, and hold harmless the School, its officers, employees, and agents from and against any and all claims, liabilities, damages, losses, and expenses (including reasonable attorneys' fees) arising out of or in connection with the Transport Company's performance of its obligations under this Contract.
8.2. Indemnification by the School: The School agrees to indemnify, defend, and hold harmless the Transport Company, its officers, employees, and agents from and against any and all claims, liabilities, damages, losses, and expenses (including reasonable attorneys' fees) arising out of or in connection with the School's performance of its obligations under this Contract.
9. Confidentiality
The Transport Company agrees to keep confidential all student information and any other confidential information provided by the School. The Transport Company shall not disclose such information to any third party without the prior written consent of the School, except as required by law.
10. Dispute Resolution
10.1. Negotiation: In the event of any dispute arising out of or in connection with this Contract, the parties shall first attempt to resolve the dispute through good faith negotiations.
10.2. Mediation: If the dispute cannot be resolved through negotiation within [Number] days, the parties agree to submit the dispute to mediation before a mutually agreed-upon mediator.
10.3. Arbitration: If the dispute cannot be resolved through mediation, either party may submit the dispute to binding arbitration in accordance with the rules of the American Arbitration Association. The arbitrator's decision shall be final and binding on both parties.
11. Miscellaneous
11.1. Governing Law: This Contract shall be governed by and construed in accordance with the laws of the State of [State], without regard to its conflict of law principles.
11.2. Entire Agreement: This Contract constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior agreements and understandings, whether written or oral.
11.3. Amendments: Any amendments or modifications to this Contract must be in writing and signed by both parties.
11.4. Severability: If any provision of this Contract is found to be invalid or unenforceable, the remaining provisions shall remain in full force and effect.
11.5. Waiver: The failure of either party to enforce any provision of this Contract shall not be construed as a waiver of such provision or the right to enforce it in the future.
11.6. Notices: Any notices required or permitted under this Contract shall be in writing and shall be deemed given when delivered personally, sent by certified mail, return receipt requested, or sent by a nationally recognized overnight courier service to the addresses specified above.
12. Signatures
IN WITNESS WHEREOF, the parties hereto have executed this School Transport Contract as of the day and year first above written.
[School Name]
By:
[Your Name]
[Title]
[Month Day, Year]
[Transport Company Name]
By:
[Full Name]
[Title]
[Month Day, Year]
