Free Private School Contract Template
Private School Contract
This Contract for Enrollment ("Contract") is made and entered into on [Month Day, Year], by and between [Your Company Name], a private educational institution located at [Your Company Address] ("School"), and [Parent/Guardian Name] ("Parent/Guardian"), residing at [Parent/Guardian Address], for the enrollment of [Student Name] ("Student").
WHEREAS, the School provides educational services in accordance with its established curriculum; and
WHEREAS, the Parent/Guardian wishes to enroll their child, [Child's Name], ("Student") in the School; and
WHEREAS, the Parties desire to enter into an agreement to set forth the terms and conditions applicable to the Student's enrollment and participation in the School's programs.
NOW, THEREFORE, in consideration of the mutual covenants and promises contained herein, the Parties agree as follows:
1. Enrollment and Tuition
1.1 Enrollment Period: This Contract covers the academic year beginning on [Month Day, Year] and ending on [Month Day, Year].
1.2 Tuition Fee: The total tuition fee for the academic year is $[0]. This amount is payable in [0] installments of $[0] each, due on the following dates: [Month Day, Year], [Month Day, Year], and [Month Day, Year].
1.3 Payment Method: Tuition payments shall be made by check, credit card, or direct bank transfer to [Your Company Bank Details].
2. Additional Fees
2.1 Enrollment Fee: A non-refundable enrollment fee of $[0] is due upon signing this Contract. This fee secures the Student's place in the School and covers administrative costs associated with enrollment.
2.2 Materials Fee: An annual materials fee of $[0] is required to cover the cost of textbooks, supplies, laboratory equipment, technology resources, and other instructional materials necessary for the Student's coursework. This fee ensures that all students have access to the resources needed for a comprehensive educational experience.
2.3 Late Payment Fee: A late payment fee of $[0] will be charged for any tuition or fee payment not received within [0] days of the due date. This fee is intended to encourage timely payments and cover administrative costs incurred due to late processing. If the payment remains outstanding for more than [0] days, the School reserves the right to suspend the Student’s access to classes and school activities until the account is brought current.
3. Academic Policies
3.1 Attendance
3.1.1 Expectations: The Student is required to attend all scheduled classes, school activities, and mandatory events punctually and regularly. This includes all regular school days, special events, and extracurricular activities as per the School calendar.
3.1.2 Reporting Absences: Absences must be reported to the School office by the Parent/Guardian by [8:00 AM] on the day of the absence. The report should include the reason for the absence and the expected duration.
3.1.3 Documentation: For absences exceeding three consecutive days, a written explanation from a healthcare provider or other relevant authority may be required.
3.1.4 Chronic Absenteeism: Chronic absenteeism, defined as missing [0]% or more of school days, may result in academic consequences, including mandatory meetings with the Parent/Guardian and School administration, development of an attendance improvement plan, retention, or dismissal from the School.
3.2 Conduct
3.2.1 Code of Conduct: The Student must adhere to the School's code of conduct, as outlined in the Student Handbook, which covers behavioral expectations, dress code, academic integrity, and interactions with peers, teachers, and staff. This Handbook is incorporated into this Contract by reference and is available on the School’s website.
3.2.2 Behavioral Expectations: Students are expected to show respect for themselves, others, and School property. This includes following classroom rules, behaving appropriately in all School settings, and participating positively in the School community.
3.2.3 Disciplinary Actions: Violations of the code of conduct may result in a range of disciplinary actions depending on the severity and frequency of the infractions. These actions may include:
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Warnings: Verbal or written warnings for minor infractions.
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Detention: After-school or lunchtime detention for repeated or more serious infractions.
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Suspension: Temporary removal from the School for serious or repeated violations.
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Expulsion: Permanent removal from the School for the most severe violations or repeated failure to adhere to the code of conduct.
3.3 Academic Performance
3.3.1 Standards: The Student is required to maintain satisfactory academic progress as determined by the School's academic standards. This includes achieving passing grades (generally a minimum of a C or 70% in all subjects), completing assignments on time, and demonstrating consistent effort and participation in class.
3.3.2 Assessment: Academic performance will be assessed regularly through various methods including:
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Quizzes and Tests: Regular assessments to measure understanding and progress.
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Projects and Assignments: Evaluation of homework, classwork, and projects.
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Participation: Active and constructive participation in class discussions and activities.
3.3.3 Support Services: If the Student is struggling academically, the School may recommend additional support services such as tutoring, counseling, or academic coaching. The School will work with the Parent/Guardian to develop a support plan tailored to the Student's needs.
3.3.4 Probation and Dismissal: Failure to maintain satisfactory academic progress may result in academic probation, during which the Student will receive additional support and monitoring. Continued failure to meet academic standards may lead to dismissal from the School.
4. Termination of Contract
4.1 Termination by Parent/Guardian
4.1.1 Notice Requirement: The Parent/Guardian may terminate this Contract by providing written notice to the School at least [0] days before the end of a term. The notice must be submitted to the School administration and should include the reason for termination.
4.1.2 Non-Refundable Tuition: Tuition for the current term is non-refundable. Any prepaid tuition for subsequent terms will be refunded on a prorated basis, minus any applicable fees, provided the termination notice meets the required notice period.
4.1.3 Withdrawal Procedure: Upon termination, the Parent/Guardian must complete the official withdrawal procedure as outlined by the School, including returning any School property such as textbooks, uniforms, and equipment.
4.2 Termination by School
4.2.1 Academic Standards: The School reserves the right to terminate this Contract if the Student consistently fails to meet the School's academic standards, despite interventions and support provided by the School.
4.2.2 Code of Conduct Violations: The School reserves the right to terminate this Contract if the Student repeatedly violates the code of conduct, as detailed in the Student Handbook. This includes severe or repeated disciplinary issues that disrupt the learning environment or endanger the safety and well-being of other students and staff.
4.2.3 Non-Payment of Tuition: The School reserves the right to terminate this Contract if tuition payments are not made on time. A written warning will be issued if a payment is overdue by more than [0] days. If the payment is not received within [0] days after the warning, the Student will be suspended from classes and school activities until the account is settled. Continued non-payment will result in termination of the Contract.
4.2.4 Other Grounds for Termination: The School reserves the right to terminate this Contract for other significant reasons, including but not limited to, providing false information during the enrollment process, severe breaches of school policies, or actions that bring the School into disrepute.
In the event of termination by the School, the Parent/Guardian will be provided with written notice detailing the reasons for termination and the effective date. Any prepaid tuition for the period following the effective date of termination will be refunded on a prorated basis, minus any applicable fees.
5. Indemnity and Liability
5.1 Indemnity: The Parent/Guardian agrees to indemnify and hold harmless the School, its employees, and agents from any and all claims, damages, or liabilities arising out of or related to the Student's enrollment and participation in School activities.
5.2 Liability: The School shall not be liable for any injury or damage to the Student's person or property except where such injury or damage is due to the gross negligence or willful misconduct of the School.
6. General Provisions
6.1 Governing Law
6.1.1 Applicable Law: This Contract shall be governed by and construed in accordance with the laws of the state of [State]. Any disputes arising under or in connection with this Contract shall be resolved in accordance with the laws of [State].
6.2 Entire Agreement
6.2.1 Integration: This Contract constitutes the entire agreement between the parties and supersedes all prior agreements and understandings, whether written or oral, relating to the subject matter hereof. There are no other representations, warranties, conditions, or agreements, except as expressly set forth herein.
6.3 Amendments
6.3.1 Written Amendments: No amendment or modification of this Contract shall be valid unless it is in writing and signed by both parties. Any agreed-upon amendment or modification shall be attached to this Contract as an addendum.
6.4 Severability
6.4.1 Partial Invalidity: If any provision of this Contract is found to be invalid or unenforceable, such provision shall be deemed modified to the extent necessary to make it enforceable, and the remaining provisions shall continue in full force and effect.
If such modification is not possible, the invalid or unenforceable provision shall be deemed severed from this Contract, and the remainder of the Contract shall continue in full force and effect.
6.5 Waiver
6.5.1 Non-Waiver: No waiver of any provision of this Contract shall be deemed a waiver of any other provision, nor shall any waiver constitute a continuing waiver. Failure by either party to enforce any provision of this Contract or to exercise any right hereunder shall not be construed as a waiver of such provision or right, nor shall it affect the validity of this Contract or limit that party’s right to enforce any provision or exercise any right in the future.
7. Signatures
IN WITNESS WHEREOF, the parties have executed this Contract as of the date first above written.
[School Name]
By:
[Your Name]
[Title]
[Month Day, Year]
Parent/Guardian
By:
[Full Name]
[Month Day, Year]
